MEETING SIMULATION - SITUATION 1 (GROUP MR FADHIL)

Summary

The meeting discusses the high staff turnover issue, focusing particularly on the design division. Proposals include offering flexible work options such as work-from-home and compressed workweeks, introducing in-house facilities like nap machines and a gym, and incentivizing employees with annual bonuses and loans. The meeting highlights the importance of improving work-life balance, reducing stress, and fostering employee loyalty. Suggestions are discussed, with votes on various proposals, leading to the adoption of some ideas and plans for future improvements.

Takeaways

• 😀 The meeting was convened to discuss solutions for the high staff turnover in the company, particularly within the design division.
• 😀 Staff turnover is a significant concern for the company, especially in the design division, as it leads to stress and affects performance.
• 😀 One proposed solution is to offer the option for employees to work from home, especially for those who have demonstrated long-term commitment to the company.
• 😀 Another suggestion is to implement flexible work hours, such as working for three or four days instead of five, to give staff more time to rest and avoid burnout.
• 😀 The production division proposes installing 'net machines' to help employees take short power naps and relieve stress, drawing inspiration from practices in Japan.
• 😀 The production division also suggests providing in-house gym facilities to help employees stay fit, relieve stress, and maintain their well-being.
• 😀 A third proposal is to offer employees time off to spend with family and friends, which could help reduce stress and improve work-life balance.
• 😀 Introducing an 'Employee of the Year' award was proposed to incentivize high performance and create a sense of competition, with a reward such as a fully-covered trip to Melbourne.
• 😀 Financial incentives, such as introducing annual bonuses, were discussed as a means of motivating employees and retaining them by offering tangible rewards for performance.
• 😀 The introduction of employee loan facilities, such as car loans and children's education loans, was proposed to encourage long-term commitment by making employees feel financially supported by the company.

Q & A

What is the main issue being addressed in the meeting?

The main issue being addressed in the meeting is the high staff turnover, particularly in the design division, and how to solve this problem to improve the company's overall performance.

What suggestion does the design division propose to reduce staff turnover?

The design division proposes offering the option to work from home as a solution to increase staff satisfaction and reduce turnover, especially for employees who have shown good performance.

How does the design division propose to adjust work hours for employees?

The design division suggests introducing flexible work hours, where employees could work three or four days a week instead of the usual five, to help balance work and personal life.

What benefits does the design division expect from flexible work hours?

The design division believes that offering flexible work hours will help reduce stress and burnout among employees, ultimately improving retention rates.

What is the production division’s first suggestion to address the turnover problem?

The production division suggests installing power nap machines that allow employees to take short naps to recharge during the workday, which could help reduce stress and improve productivity.

Why does the production division recommend having an in-house gym?

The production division recommends an in-house gym to help employees relieve stress, stay healthy, and improve their well-being, which in turn could help reduce turnover.

What is the general division’s approach to improving staff retention?

The general division suggests creating spaces for employees to take breaks and relax, as well as introducing an 'Employee of the Year' award to motivate and reward exceptional staff performance.

What is the proposed reward for the 'Employee of the Year' in the general division?

The proposed reward for the 'Employee of the Year' is an all-expenses-paid trip to Melbourne, including hotel and transportation, to recognize and appreciate the employee’s hard work.

How does the finance division propose to motivate employees and reduce turnover?

The finance division suggests offering annual bonuses and providing low-interest loans for personal needs such as car loans and children’s education loans, which would incentivize employees to stay longer with the company.

What concerns were raised about the design division’s flexible work hours proposal?

Concerns were raised about the potential high cost of keeping the office open during late hours, including increased electricity bills. Additionally, not all employees may prefer to work late into the evening, making it less universally applicable.

What is the consensus outcome of the meeting regarding the proposals?

The consensus was to implement the design division’s flexible work hours proposal. Other ideas, such as the power nap machines, were not fully accepted but may be considered for further testing.