Bagian - Bagian Surat (Part I - Korespondensi)

Summary

In this video, Anggi Wicaksono, a teacher from SMK Negeri 9 Jakarta, explains the key components of a formal letter. He covers the importance of the letterhead, including company name, logo, address, and contact details. He then outlines how to correctly write the date, the purpose of the letter number, and the role of attachments. Additionally, he clarifies how to write the subject line and how to address the recipient—using 'Yth' for individuals and 'Kepada' for institutions. This guide ensures effective and professional letter writing for both personal and organizational communication.

Takeaways

• 😀 The letterhead (kop surat) should include the company’s name, logo, address, phone number, and email to identify the sender and enable communication.
• 😀 The date on a letter is essential for identifying when it was written. There are specific rules for when to include the city and date format depending on the context.
• 😀 A letter number is used for tracking correspondence, which helps organize letters sent by an organization. Each letter is assigned a unique number based on the series.
• 😀 Attachments (lampiran) should be included when the letter refers to supporting documents, such as proposals or additional details.
• 😀 The subject (perihal) of the letter concisely describes its purpose, such as ‘Invitation,’ ‘Job Application,’ or ‘Payment Request.’
• 😀 When addressing a letter, use 'Yth' (Yang Terhormat) for individuals and 'Kepada' for organizations or companies.
• 😀 A clear letter structure helps ensure effective communication and prevents misunderstandings.
• 😀 The importance of correct formatting: Date placement, letter number, and recipient information must be clearly stated to avoid confusion.
• 😀 Digital communication methods, like email, should also be incorporated into the letterhead for modern, digital communication.
• 😀 The sender’s contact information, including a phone number and email address, must always be current to prevent any miscommunication.
• 😀 Understanding letter writing rules is crucial for students in administrative fields to ensure professional correspondence.

Q & A

What is the importance of a letterhead in a formal letter?

A letterhead, also known as 'kop surat', is crucial as it identifies the sender's company or organization. It typically includes the company's name, logo, address, phone number, and email, ensuring the recipient knows the source of the letter.

What details must be included in a letter's letterhead?

The letterhead must include the company name, logo, address, phone number, email, and any other relevant identifiers like a bank account number or mosque address if applicable.

Why is the date of the letter important?

The date is important as it indicates when the letter was written, which is critical for both legal and communication purposes. It helps in tracking and understanding the context of the letter.

What are the two ways of writing the date in a letter?

The date can be written in two formats: with a city name (e.g., 'Jakarta, 10 August 1995') or without it, when the date is written without specifying the city, as long as it's the same location as the company address.

When should a letter include the city in the date?

The city should be included in the date if the letter was written in a location different from the one specified in the letterhead, or if the letter's date appears below the letterhead instead of at the top.

What is the significance of the letter number?

The letter number indicates the specific sequence of letters issued by an organization. It helps in organizing and referencing letters for record-keeping and administrative purposes.

What should the subject line (perihal) in a letter contain?

The subject line should clearly describe the purpose or content of the letter, such as 'Invitation to Meeting', 'Offer Letter', or 'Job Application'. It serves as a brief title for the letter's content.

Why is it important to properly address the recipient in a letter?

Properly addressing the recipient ensures the letter reaches the correct person or entity. The address can use 'Yth' (Yang Terhormat) for individuals or 'Kepada' for institutions or organizations.

What is the difference between using 'Yth' and 'Kepada' in addressing the recipient?

'Yth' (Yang Terhormat) is used to address individuals or specific persons by name or position, while 'Kepada' is used to address institutions, organizations, or companies.

What is the role of attachments in a formal letter?

Attachments provide additional supporting documents that are referenced in the letter. For example, a proposal or budget details may be included as an attachment when applying for funding.