What's New in Craft v2.8.0? A Detailed Walkthrough

Summary

In the Craft 2.8.0 update, Numeric Citizen introduces a robust reminder system integrated within Craft, allowing users to set reminders on document blocks and manage notifications. The update also includes a 'Find and Replace' feature for text across documents, redesigned widgets, and enhanced editing capabilities for header images. Additionally, whiteboard widgets now support images, videos, and the action menu in the Home view has been expanded for more document management options, making Craft an even more versatile tool for organizing tasks and content.

Takeaways

• 📅 Craft 2.8.0 introduces a native reminder system that allows users to set reminders on any block within a document.
• 🔔 Reminders can trigger notifications and can be customized with rescheduling options or custom schedules.
• 📬 Users receive email notifications for set reminders, with the ability to manage these notifications in Craft's settings.
• 🔍 A new 'Find and Replace' function has been added, enabling users to search and replace text within a single document or across sub-pages.
• 🖼 The header image resizing feature lets users adjust the size and focus of images to fit their document's layout creatively.
• 🔧 Whiteboards in Craft now support the insertion of images, screenshots, and video links, enhancing the collaborative experience.
• 📐 Craft widgets have been redesigned, offering more options and a fresh look for users to customize their workspace.
• 🔄 An improved action menu in the Home view provides quicker access to document management options like moving, duplicating, and linking.
• 🛠 Users can now open documents in a new tab or locate the folder containing the document directly from the Home view.
• 💡 The video suggests an improvement for the header image editing experience, proposing in-place editing for a more seamless workflow.
• 🚫 A limitation noted is that reminders cannot be set while working offline, requiring an online connection for the feature to function.

Q & A

What is the main feature introduced in Craft version 2.8.0?

The main feature introduced in Craft version 2.8.0 is the system of reminders, which allows users to set reminders on any type of blocks within a document.

How can Craft reminders be managed?

Craft reminders can be managed through a new section in the notification portion of the Craft environment, and they can also have their own emails for reminders with specific settings.

What is the 'Find and replace' function in Craft 2.8.0?

The 'Find and replace' function allows users to search for specific text and replace it with other text within a single document or across all subpages within a document.

How do reminders work in Craft's new version?

Reminders in Craft can be set on any block within a document, and users will receive notifications at the specified time. They can also reschedule or mark reminders as resolved within the Craft environment.

Can Craft reminders work offline?

No, Craft reminders require an online connection to set up because the backend processes are needed for Craft to send reminder emails.

What changes have been made to the header image feature in Craft 2.8.0?

In Craft 2.8.0, users can now reformat or resize the header image using a new pencil icon and a pop-up window, allowing for more creative document formatting.

What new options are available for Craft widgets in version 2.8?

Craft widgets have been redesigned with new options, including different sizes and backgrounds, and the ability to configure them to open specific documents when clicked.

What is the new search and replace functionality in Craft 2.8.0?

The new search and replace functionality allows users to search for text within a document or across all subpages and replace it with different text, including the ability to use regular expressions.

How can users insert images, screenshots, or videos into a whiteboard in Craft 2.8?

Users can now paste links to images, screenshots, or videos directly into the whiteboard widget in Craft 2.8, enhancing the functionality of whiteboards.

What additional options are available in the right-click action menu for documents in the Home view of Craft 2.8?

The right-click action menu in the Home view now includes options to remove documents from recents, delete, move, duplicate, copy the document link, open in a new tab/window, and locate the enclosing folder.

What feedback does the speaker have for the Craft development team regarding the header image editing experience?

The speaker suggests that an in-place editing experience for the header image, similar to the old Craft UI, would provide a more seamless experience instead of the current pop-up window method.

Outlines

00:00

🚀 Introduction to Craft 2.8.0 Features

Numeric Citizen introduces the new features in Craft 2.8.0, focusing on the built-in reminder system that allows users to set reminders on any block within a document. These reminders can be customized and managed through a new section in Craft's notification area. Additionally, a 'Find and Replace' function is introduced for searching and replacing text across documents and subpages, with options to manage the scope of the search. The video also mentions redesigned Craft widgets and new options in the action menu in the Home view, setting the stage for a demonstration of these features.

05:08

🔔 Demonstrating the Craft Reminders System

The script provides a step-by-step demonstration of how to set and manage reminders in Craft. It explains how to add a reminder to a specific block, customize notification timings, and receive notifications. The video also covers how to reschedule reminders, mark them as resolved, and navigate to the document or block associated with the reminder. It highlights the limitations, such as the inability to set reminders while offline, and the need to be online for the reminder system to function properly.

10:09

🖼️ Header Image Reformatting and Creative Formatting

The script discusses the new feature allowing users to reformat and resize header images within Craft documents. It shows how to adjust the aspect ratio and zoom in on specific parts of an image to create a banner-like effect. The presenter also shares their preference for using a trackpad over a mouse for image editing and provides feedback to the Craft development team for a more seamless editing experience in future releases.

15:11

🔍 The New Search and Replace Function

This section of the script introduces the newly added search and replace functionality in Craft. It details how to search for specific text within a document or across all subpages and replace it with different text. The feature includes options to limit the search to a single page, use regular expressions for advanced searching, and match case or ignore diacritics. The presenter also mentions the ability to insert images, screenshots, and video links into whiteboard widgets, enhancing the collaborative features of Craft.

20:17

📊 Updated Widgets and Menu Actions in Craft 2.8

The final paragraph highlights the redesigned Craft widgets, which now offer more customization options and backgrounds. It explains how to create and configure these widgets to link to specific documents or recent work within Craft. Additionally, the script covers the updated right-click menu actions in the Home view, which now include more options for document management, such as removing from recent, deleting, moving, duplicating, copying the document link, and opening the document in a new tab or locating its folder. The presenter concludes by expressing a positive outlook on the Craft 2.8 release and its features.

Keywords

💡Craft

Craft is a digital workspace designed for note-taking, organizing, and collaboration. In the video, Craft is the central application being discussed, with version 2.8.0 being the focus. The script describes various new features and improvements made to Craft, indicating its importance to the video's theme.

💡Reminders

Reminders in the context of this video refer to a new feature in Craft that allows users to set notifications for specific tasks or blocks within a document. This feature is highlighted as one of the main updates in Craft version 2.8.0, and the script provides a detailed walkthrough of how to set and manage these reminders.

💡Notifications

Notifications are alerts that inform users about events or updates within Craft. The script mentions that reminders can generate notifications, which are managed in a new section of the Craft environment. This feature is crucial for users who want to stay on top of their tasks and deadlines.

💡Search and Replace

The 'Search and Replace' function is a new addition to Craft that enables users to find specific text and replace it with other text within a document or across sub-pages. This feature is significant for editing and updating content efficiently, as demonstrated in the script.

💡Widgets

Widgets in Craft are customizable elements that can be added to the user interface for quick access to certain features or information. The script discusses the redesign of Craft widgets and the new options available, which enhance the user experience by providing more functionality and personalization.

💡Header Image

The header image refers to a visual element at the top of a document in Craft. The video script explains how the resizing and reformatting of header images has been improved in version 2.8, allowing for more creative document formatting.

💡Whiteboards

Whiteboards in Craft are collaborative spaces where users can brainstorm, plan, and organize ideas visually. The script mentions the enhancement of whiteboards by allowing the insertion of screenshots, images, and video links, which adds a new layer of interactivity and information sharing.

💡Regular Expression

A regular expression is a sequence of characters that define a search pattern, used in the 'Search and Replace' function for more complex and precise text searches. The script briefly touches on this feature, indicating it as a 'geeky' way to search for text within a document.

💡Offline

The term 'offline' is used in the context of setting reminders in Craft. The script points out a limitation where reminders cannot be set when the user is offline, which is an important consideration for users who work in environments without constant internet access.

💡Action Menu

The action menu in Craft's home view is a contextual menu that appears when a user right-clicks on a document. The script describes the updated options in the action menu, which now include more actions like removing a document from recents, deleting, moving, duplicating, copying the link, and opening the document in a new tab.

Highlights

Introduction of Craft version 2.8.0 with a focus on the new reminders feature.

Reminders allow for internal notifications within Craft, not just integration with Apple Reminders.

Reminders can be assigned to any type of blocks within a document for task rescheduling.

A new section in Craft's notification area for managing reminder notifications.

Reminders can have their own custom emails for notifications.

Introduction of a 'Find and Replace' function for document-wide text editing.

The search and replace feature works across single documents and sub-pages.

New options in the action menu in the Home view for document management.

Redesign of Craft widgets with new options for customization.

Demonstration of setting a reminder for a specific block in a document.

How to reschedule and mark reminders as resolved within Craft.

Notifications for reminders are now segmented from other activity notifications.

Issues with email notifications opening the correct Craft document version.

Ability to set reminders for checklist items within documents.

Mac notifications for Craft reminders provide direct access to the document and block.

Offline limitations for setting reminders in Craft.

Use cases for reminders in editing and managing long documents.

New header image resizing and reformatting options for document customization.

Search and replace functionality now includes regular expressions and case sensitivity options.

Whiteboards in Craft now support the insertion of images, screenshots, and video links.

Redesigned Craft widgets with new background options and configurations.

Updated right-click menu actions for documents in the Home view for enhanced workflow.

Final thoughts on the significance and usefulness of Craft version 2.8.

Transcripts

[Music]

Hi, this is Numeric Citizen. In today's video, I'm very excited to show you what's new in Craft version 2.8.0.

Are you ready? Let's start! The 10-pole feature of this release are reminders and here by reminders,

it's not about integrating with Apple Reminders but instead having its own system of reminders

within Craft and those can be assigned to any type of blocks within a document and also they can be

managed, the notifications that they will generate will be managed in a new section in the notification

portion of the Craft environment. You can also use reminders to resurface a task that you have

created within the document and also reminders can have their own emails for reminding you about

those reminders and they can be managed in their own specific settings. Also, there's finally the

"Find the search and replace" function where you can search for specific text and have that replaced

with some other text. This is working across a single document or within the document and all

the sub pages within the document. There's also a few other options that you can manage right there

and it doesn't work across many documents or across spaces.

Also, there's a few options in the action menu in the Home view. I'll show you that in the

demonstration section and also the Craft widgets have been redesigned so I'll show you what we've

got now as widget options and I think it's time for the demonstration segment. So how do you use

reminders? It's very simple. Let's say I'm working in the Craft Bible and I want to set a reminder

for tomorrow when the official release of Craft will be out. So I can go here, like click on this

box there, this block, and I click on that and I go add a reminder. This is where you are adding

reminders. You click on that and I can ask for tomorrow to have a reminder about that.

And so tomorrow I'll be eventually getting a notification. If I want to customize that,

I can reschedule in 20 minutes, one hour, or I can create a custom schedule. So instead I'll leave it

like that or I can just leave it there and see how it goes tomorrow. When you do get a, and by the

way, when you want to assign a reminder, you can really do that in a lot of places. This is here,

this is a sub page that describes the Craft Bible. And so for some reason, yeah, so I can again come

back here. This is a sub page and I can assign a reminder on this in whatever I want to make it

work for me. And so when you do get notification about reminders, this is where you'll get it. So

first you have the usual activity notification that we used to get in Craft for a long time.

But now there's a new segment here where you have the reminders of past reminder that we add.

So here, if I click on that, it was due yesterday at 8 PM. If I click on this, I will be moved to my

actual document containing the reminder. So if I can go, I can go there and click mark as resolve

and now it will remove it. And also I can click on that one, which is the next edition of my

weekly summary. I can click on that and it will bring me to the actual block within the document

itself, which I can click on that and either reschedule, mark as resolved. And so if I go back

in the Craft Bible, for example, I can come back here. And also this is the updates history that I

just set the reminder on. And if you see here, you can show resolve reminders. So the reminders that

I just select to be resolved are shown here. So you see here, this is past the reminder that I

set and I can come back to the actual list of active reminders. If I have a reminder that I want

to reschedule, it's very simple. I click on it and I can click on reschedule. And then here can select

use a custom. So for tomorrow, so it's on the 13th, I want to be reminded about

7.30 AM and apply that and it will change to the actual the new reminder timing. So it's very easy

to do. Now, when you do get reminders set up all over the place, you will get a notification email,

which I'll go and see in Hey, so this is how you this is the email client. So this is how you will

set get a email itself. So you click on that and it should bring up the craft at the right document

at the right block. It might open the web version. And if you have to authenticate, then it will lose

track of the reminder that you were trying to reach. So you'll have to come back to this email

and click again and some most of the time it works, but I found some issues there. And also you can

select the manage reminder notifications because those are emails that are being sent. So for that,

you can go when click when you click on this link, you will get this page setting page here where you

can just select if you want the the email me reminders. And if you want to have summary that are

schedule on a specific time, which here it's 7am each morning. So this is very simple to change.

If you ever want to change the default options. If you've been using craft, you know that when

you are creating a checkmark list here, like when you select this and you select this option

to set a kind of a task that you want to achieve in the document, there is no way for you to set

a reminder until this version. So now when you want to set a reminder for this specific task,

what you can do is just right click on this one and remind me in in a specific time like today in

at 9am click on this one. And so when you will get a notification in this section here, you will see

that you will be able to act upon this task and mark it as completed right within the notification

section, which I think it's pretty cool. I just got a notification from one of the craft reminders

that I set earlier. So if I click on that here, you can see that the this is a Mac notification.

I also have the notification defined here like this. What I want to show you is very simple.

So if I click on that, I will go directly to the document containing the the block where there is a

reminder set to it. So it is right there. What would be cool is that if I could

mark the task that is actually the block here, it's a task. It would be cool because it would

be a simple way for craft to resurface any task and set a reminder to it and then mark the task

completed once the reminder is fired up. So I would go there, I would click on that. If I click on this,

it removes the reminders, but it does not mark this task as completed. So I have to do that

manually. So I want to explain this because I want to set the expectation of what are those

reminders in craft. So now you have, I guess, a better understanding of what they are. One

other limitation regarding reminders is that if you are working offline, like you are on a plane

and then you are working on a document and you want to set a reminder, you won't be able to do so.

And my understanding or my theory about that is because when you are setting a reminder in craft,

there is something happening in the back end because this is how craft knows how to send you

an email when there is a reminder coming up. So this is my gut feeling. I don't have any

inside information about that, but reminder for you is that you have to be online connected to

the web in order to be able to set a reminder to a block within craft. Now, the question that you

have that you might have for me is how do you use reminders in craft since version 2.8 is out now?

As you probably already know, if you have been following me on YouTube, you know that I recently

posted a video about why I decided to stop managing tasks within craft with the use of the

checkbox block type. I prefer to use things for that, but now that we have craft reminders

available to us, I did find some very useful use cases for them. And one of those cases is that

if I'm working on a long document, and I want to remind myself that I have something to do about

this specific portion of a document, this is where I'll be using craft reminders and I'll set them

according to my preferences and then I will get reminding a notification that there is something

that needs to be done. So how I could do that? Well, it's very simple. So let's return to this

specific document. And I want to, like I have something I want to do within this document

that I want to complete, so I could write the following portion of this document should be

reworked. So now what I can do is that if there is a, like I could create a page there,

this is the page to work. So I could set a reminder to this block here. And then what will happen when

I hit the notification craft will bring me back to this specific portion or just click on this

portion here and set a reminder for tomorrow. And this one I should be also set the reminder to

tomorrow. For some reason, I could decide to be brought back to this page that I need to rework,

but I don't want to forget to remove this portion so I can set a reminder to that. So really the use

case for me is really about when I'm editing documents within craft and nothing more for now.

I might find some other use cases for craft reminders, but for now this is the use case

that I'm depending on. Now the second big change that comes with version 2.8 is the header image

reformatting or resizing that you can do now. So again, I have this document where there's a

header image that I would again decide to remove and then I'll set a new one for you to understand

exactly how the new feature works. So if I click on that, I can decide to have a header image and

then I'll come here and then I can ask Unsplash to maybe give me some example of images like this one.

Right now I'm using a trackpad on my Mac because I found out that with the mouse the experience is

maybe a little bit subpar so I'll be using the trackpad on the Mac for that. So to change the

size of the header image now you see there's a new pencil there so you click on that and then

you will be presented with this pop-up window where you can set a few things like here if I

select like 3.1 it will give you the new size that I can use for the banner for the image header and

then it becomes kind of a banner because of this aspect ratio that I'm currently using and I can

just zoom in and zoom out within my image just I would like would expect like in Apple Photos for

example. So right from now I can click on Done and you'll see that the document now is adjusting

itself to the new header image size and I must say that I really like this because it allows me to be

a little bit more creative with my document formatting so this is kind of banners that we

used to have in old web websites so I like that a lot. So I can come back here and if I want I can

just simply reset to the actual size of the image and then I can proceed with standard zooming with

on the trackpad and leave the current aspect ratio I can set a 4x3 if I want and again zoom where I

want to zoom on this image using two fingers for example I can set the focus of this on the mountain

there and once it's completed I just again click Done and the page will resize accordingly. So it's

very nice to add this option now available in this release of Kraft. I don't know if any members of

the Kraft development team is watching this video but there is something that I would like to see

maybe in an upcoming Kraft release and this is an improvement to the editing experience of the

header image so instead of clicking on clicking there and having this pop-up window what I would

like to see in the future maybe is is that the the old user interface of Kraft would could turn to

black and do the editing in place so that it would I think provide a more seamless experience instead

of being an immoral way of working within the image. So just in case someone from Kraft is

watching so there you have a small feedback. Next up there is now the search and replace

function that is now available and this has been asked for quite some time now. So I have this

document here it's made up it's some fake wording in the text so let's say I want to replace all

occurrence of that. Copy this word. The way where it's the function the feature is now allocated

it's not right there because here it's only searching within a this document. I have to go

to this view instead by going there if you go back in the organized view or in the document view

and the option is right there so you can search for this and there it will highlight all the words

that are matching this specific thing yes right there so again right this if I want to change

that to apple and replace all it will change within the document so this is a very basic but

very essential feature. You can also as you can see here change the scope of the search and replace

you can ask to search only this page but if your document is containing sub pages and you want to

change them make the change everywhere within the document container itself then you leave it there

but if you want to only change in this specific page that you are seeing now this is the option

that you would select. The other thing is that you can search for simple text like I showed you

earlier but you can also use regular expression and from there you can type any regular expression.

I'm not very good at that I never really understood those I understand the concept but this is a way

a very geeky way to search for text within a document so this is the thing that you would

enter here the regular expression that you would type here and then you would select which text

you want to replace the result of the search of the regular expression and also you can match

the case or also you can decide to ignore the what we call the diacritics or the accent that we have

in some language so you can just ignore those or you can decide to know I want to really search

for those so depending on your searching option search and replace a goal this is what you can

do here so it's a pretty complete implementation of find and replace sometimes I think it's called

search and replace but you get it and you understand the idea so it's a nice addition to

this release of craft if you have been users of whiteboards in craft now you will be happy maybe

to learn that you can insert screenshots or images and videos within your whiteboard so if I double

click this dashboard here to enter in edit mode and then you'll see that using the the pointer

here I can move around this specific object which is a an image but also I can paste the link of a

youtube video for example like this one so it will show up right there I can resize the video as I

want I'm currently recording this video just before the release the full release of of craft version

2.8 I thought that I would be able to play the video within the whiteboard it's currently not

working it might be a bug or it might be only available once the full release is available

I don't know otherwise if it's not the case then it might be an improvement to to do that so yeah

images and videos link can now be pasted within a whiteboard widget I've been redesigning in version

2.8 and what you are seeing now there it's my desktop and there is two widgets that are from

craft the one here at the top left corner and this one here at the bottom right if I click on this

specific widget it will bring me to the design to the configured document where I want to be brought

in when I'm clicking on it and the other one here is the recent documents that I've been working on

within craft so if I click on that it will bring me to the same document so how do you do is get

access to those if I enter in the edit widget mode and then I come back here I go there and I click

on craft this is the widget format that you will be able to use I think there is I think there is

one missing they're very big widget I'm not sure but you could use it so if it was there if I use

on this one it will adjust oops I remove that one so again this is the biggest that you can use you

have to use the username of the space that you want to reach the background that you want to use

there is a few background options that are now available I like the sky one and when you are

hitting the plus sign in the widget with where are the documents going to be so I write I like to be

there in my space from within my default team click done and boom there is this a new widget

now that is available so it's very simple um um widget that are that are now available in craft

I like the new options and the redesign itself so yeah this is the another addition to this release

the other tweak that has been added or the other change that is coming with this version of craft

is the menu action that you get when you are right clicking on the document within the home view so

this is the previous action menu items that you add so now they are these so there is a lot more

that can be done so let's see that in action if I click on that here and I right click on this

document itself so I can remove it from recent I can delete it I can move it to somewhere else

within another space or within another team I can duplicate it and I can copy the link to the

document and the link that you will get here it's not very it's hard to know but the link that you

will get here is the link that will bring you in edit mode to the document so this is not

necessarily for use if you want to use a deep link for example and also you can open this document in

a new tab in a new window or locate the uh enclosing folder where this document is located

and I think it's very nice to have that right now so you can click on that and this is where

the documents is set up if I can change it to somewhere else like this and I come back here in

the home view right there if I right click on it again and I open this I think that's what is the

one right there opening the enclosing then it comes to a different folder and this is where the

document is located so I think it brings less friction in the way you work when you are within

the home view and it's a nice addition to the craft and burn so that's it for this release of craft

version 2.8 I think it's a very important release I think it's a very useful and delightful release

and I think people will generally like it there's always room for improvement but in general I'm

really positive about this release so thank you for being there thank you for watching until the

very end and see you guys for another one soon bye