Simulasi Rapat Perencanaan Perayaan Ulang Tahun Perusahaan

Summary

The company’s meeting centers around the planning of its upcoming anniversary celebration. Key decisions include the budget allocation of 425 million Rupiah for the event, held on Saturday, January 3, 2018. A debate between two venue options led to the selection of Saudara Venue, offering a natural outdoor atmosphere at a cost of 60 million Rupiah. The event will feature cultural performances and a catered menu, with a special cake for the occasion. The meeting concludes with the assignment of responsibilities to various department heads to ensure smooth event execution.

Takeaways

• 😀 The meeting begins with a greeting and a prayer to start the session with gratitude and positive intentions.
• 😀 The primary agenda of the meeting is the preparation for the company's upcoming anniversary celebration.
• 😀 A budget of approximately 425 million IDR is allocated for the anniversary event, accounting for 25% of the available company funds.
• 😀 The meeting participants discuss the ideal date for the celebration, with a suggestion to hold the event on Saturday, January 3, 2018, during evening hours to accommodate employee schedules.
• 😀 A suggestion is made to choose a venue that can host up to 90 people and offers adequate parking facilities.
• 😀 The selected venue, an outdoor location, is chosen for its natural ambiance, which could enhance employee well-being and reduce stress.
• 😀 There is a discussion on catering options, including a proposed menu with Western and local dishes at 65,000 IDR per serving.
• 😀 The anniversary cake is discussed, with an order for 10 cakes for symbolic purposes, and each cake priced around 660,000 IDR.
• 😀 The group agrees to hire an entertainment agency that provides cultural performances, including traditional dances, at a cost of 6.5 million IDR.
• 😀 The final plan is to execute the anniversary celebration with key components including location, food, entertainment, and decorations, with all preparations handled by the organizing committee.

Q & A

What is the main purpose of the meeting described in the script?

The main purpose of the meeting is to discuss the preparations for the company's anniversary celebration, including planning the event and budgeting.

How much money was allocated for the anniversary celebration?

The company allocated 25% of its available funds, which amounts to approximately 425 million rupiahs for the anniversary celebration.

What is the significance of the date and time proposed for the event?

The proposed date and time for the event is Saturday, January 3, 2018, from 5:00 PM to 9:00 PM, as it is a public holiday, allowing employees to attend with their families and rest.

Why was there a debate about the venue for the celebration?

There was a debate regarding the venue because some participants preferred an outdoor location with a natural atmosphere, while others were concerned about the potential for rain and higher costs.

What venue was suggested for the anniversary celebration?

The suggested venue is an outdoor location named 'Saudara,' located in Ancol, Jakarta, which has a natural atmosphere, can accommodate up to 90 people, and offers adequate parking.

What were the different costs associated with the venues discussed?

The venue at 'Saudara' costs around 60 million rupiahs for 7 to 8 hours of rental, while another venue, 'Samudra,' costs 83 million rupiahs for a similar duration.

How was the catering for the event planned?

The catering plan includes meals priced at 65,000 rupiahs per portion, featuring a variety of Western dishes, and the total number of servings was discussed based on the expected number of guests.

What was discussed about the cake for the event?

The cake for the event was planned to be ordered from a local bakery at a price of 660,000 rupiahs. It will be used as a symbolic centerpiece for the anniversary celebration.

What kind of entertainment was planned for the event?

The entertainment for the event includes traditional dance performances, such as 'Tari Piring' and 'Tari Kebaya,' provided by an agency at a cost of 6.5 million rupiahs.

How was the organization of the event structured?

The event organization included assigning various roles: the committee chairperson, event coordination for decorations, public relations, and managing consumption and entertainment.