Administrasi Transaksi Kelas XI - (Part 3) - Alur Transaksi Pembelian

Summary

In this video, the focus is on understanding the flow of a purchase transaction. It covers the steps from the initial request for goods by the sales or production departments, to supplier selection through market research and quotations. It also details how companies evaluate suppliers, place orders, and establish agreements. The process includes receiving and inspecting the goods, followed by payment. Additionally, essential documents involved in the purchase process, such as purchase requests, orders, and payment receipts, are explained. This video serves as a comprehensive guide for analyzing the entire purchase transaction flow in a company.

Takeaways

• 😀 The video focuses on analyzing transaction flows, specifically the purchasing transaction process, which will be followed by a discussion on sales transactions in future videos.
• 😀 Purchasing refers to the process of obtaining goods or services in exchange for money, based on an agreement between buyer and seller. This includes buying for consumption, resale, or production.
• 😀 Purchases can be made either in cash or on credit, and administrative processes must align with the company's standard operating procedures (SOPs).
• 😀 The purchasing transaction flow begins with a request from the sales or production department, depending on the type of company (trading or manufacturing).
• 😀 Three methods for determining purchase needs are: intuitive method, market research, and stock inventory calculations. Each method gathers data to identify what goods are needed.
• 😀 Market research helps identify consumer preferences and needs, such as the example of a cooking oil company using a questionnaire to gather data on preferred products.
• 😀 After receiving a request, the purchasing department conducts a supplier survey to determine the best supplier based on price, terms, and offered services.
• 😀 A Request for Quotation (RFQ) is sent to suppliers, who then send their price and product offers for consideration. The final decision is based on factors like product quality and after-sales service.
• 😀 Once the supplier is selected, a purchase order (PO) is made, followed by a sales contract between the buyer and seller if the purchase is on credit.
• 😀 Upon receiving goods, the company inspects them for quality, quantity, and condition. If the goods are acceptable, payment is made as per the agreed terms (cash, check, or bank transfer).
• 😀 Several key documents are used in the purchasing process, including purchase requests, RFQs, purchase orders, goods receipt reports, and payment receipts, all of which ensure the transaction is properly documented and recorded.

Q & A

What is the main focus of the video script?

The main focus of the video script is on analyzing the flow of purchase transactions within a company, explaining the steps and documentation involved in the purchasing process.

What are the three methods used to generate purchase requests in the company?

The three methods used to generate purchase requests are: intuitive method, market research method, and stock calculation method.

What is the intuitive method of generating purchase requests?

The intuitive method involves determining the need for goods or services based on the experience and observations of the sales or production team, without formal data analysis.

What is market research, and how is it used in the purchase process?

Market research involves collecting data directly from consumers to understand what products are needed, their quantities, and preferred types. This method helps in making informed decisions on purchasing goods.

How does the stock calculation method work in the purchase process?

The stock calculation method involves the warehouse team counting the current stock levels and identifying what goods need to be purchased to replenish stock. This is done through reports that are then forwarded to the purchasing department.

What is the role of the supplier survey in the purchasing process?

The supplier survey is a critical step where the purchasing department investigates potential suppliers by gathering information about their prices, terms of sale, and offered facilities, helping to select the most suitable supplier for the company.

What is the purpose of a purchase order (or 'persis order')?

A purchase order, also known as a 'persis order', is issued by the purchasing department to the selected supplier, confirming the goods or services to be purchased, the quantity, and the agreed price.

What is the difference between a purchase order and a sales agreement?

A purchase order is a document issued by the buyer to confirm their order, while a sales agreement is a contract between the buyer and the supplier that outlines terms of sale, particularly for credit transactions.

What are the key steps after receiving the purchased goods?

After receiving the goods, the company must inspect them to ensure they match the order details in terms of quantity, quality, and condition. Any discrepancies should be addressed, and the goods must be formally accepted or rejected.

What is the significance of payment in the purchase transaction flow?

Payment is the final step in the purchase transaction flow, made after the goods are received and inspected. Payment can be made in cash, by cheque, or through a bank transfer, depending on the terms outlined in the sales agreement.