ADMISSÃO DE EMPREGADOS: QUAL O PASSO A PASSO IDEAL? | COISAS DE RH

Summary

In this video, Lilian, creator of the 'Coisas de RH' channel, walks viewers through the essential steps of the employee admission process in HR. She explains the importance of handling the process with care to avoid legal issues for both the company and the new employee. The process includes stages like external solicitation, document gathering, and system registration. Lilian also emphasizes the importance of accuracy in these steps, highlighting the potential impacts on payroll and benefits. Viewers are encouraged to stay organized and attentive to ensure a smooth admission process.

Takeaways

• 😀 The employee admission process is critical to ensure legal compliance and avoid mistakes that could lead to labor-related liabilities.
• 😀 Attention to detail is crucial during the admission process to prevent payroll errors or legal issues down the line.
• 😀 The admission process can be broken down into five stages: External Request, Recruitment & Selection, Documentation Collection, System Entry, and Final Checks & Signatures.
• 😀 HR professionals must ensure that the employee’s documentation, such as ID, work permit, and medical exams, is collected and entered accurately into the system.
• 😀 Accuracy during the data entry stage is vital to avoid payroll errors, including mistakes in benefits, salary, or work schedule.
• 😀 The legal requirements, such as mandatory medical exams and signing of contracts, must be followed carefully during the admission process.
• 😀 Having a checklist is essential to stay organized and ensure no step is skipped during the admission process.
• 😀 The recruitment process should be aligned with the company’s requirements to ensure that the right candidate is selected before the admission stage.
• 😀 HR professionals should be prepared to guide new employees through the admission process, answering their questions and providing clarity on contracts and benefits.
• 😀 Mistakes during the admission process can cause significant issues down the line, which is why HR professionals should be cautious and well-prepared.
• 😀 Creating and tracking the time spent on each step of the admission process can help HR professionals streamline the process, especially in larger companies with high volumes of hires.

Q & A

What is the importance of the admission process in HR?

The admission process is a critical part of HR as it ensures the legal and proper integration of new employees into the company. It involves gathering necessary documentation, confirming the employee's fitness for the role, and ensuring all information is accurate for payroll and legal compliance.

What are the key steps in the admission process?

The key steps include: 1) Solicitation for a vacancy, 2) Recruitment and selection, 3) Document collection and examination, 4) Data entry and system registration, and 5) Document review and finalization.

Why is attention to detail crucial in the admission process?

Attention to detail is crucial because errors in data entry or missing documents can lead to payroll issues, legal problems, or even incorrect benefits for the employee. Mistakes made during admission can affect the entire HR process and cause future complications.

What is the 'Tríade' method mentioned in the video?

The 'Tríade' method refers to a structured approach for managing HR processes, consisting of: 1) 'Why' (the legal basis for each step), 2) 'When' (the appropriate timing for each action), and 3) 'How' (how to execute the tasks, including calculations and documentation).

What happens if an employee’s admission details are incorrectly entered into the system?

Incorrect entry of admission details, such as salary or employee classification, can lead to problems like errors in the eSocial system, incorrect FGTS contributions, payroll discrepancies, or contract changes, requiring adjustments and potentially causing legal issues.

What documents are typically required during the employee admission process?

Typically required documents include identification (ID, CPF), proof of residence, a work medical exam (admission exam), and any specific documents needed based on the employee's role. If the employee has dependents, those documents may also be required.

How does the admission process affect payroll?

The admission process affects payroll because the details entered—such as salary, benefits, and work hours—are critical for accurate payroll processing. Any errors during admission will affect the calculations for things like salary, benefits, and statutory deductions.

Why is the review of the contract and documents essential?

Reviewing the contract and documents is essential to ensure that all the terms, such as salary, working hours, and benefits, are correct. Mistakes here, especially with salary figures, could lead to legal conflicts or incorrect payments, which could have long-term consequences for the company.

What role does the 'checklist' play in the admission process?

A checklist helps HR professionals stay organized and ensures that all necessary steps and documentation are completed correctly. It serves as a tool to track each stage of the process and ensures nothing is missed, especially in high-volume environments.

How does the timing of the admission affect the eSocial submission?

The timing of the admission is crucial as the admission details need to be submitted to eSocial at least one day before the official admission date to ensure compliance. This prevents delays or errors in the legal reporting system.