How to questions for progress reports 5 31 24

Summary

This video script provides a step-by-step guide on generating and managing fluency progress reports in an educational app. It covers selecting time ranges, customizing report order, including mastery checks and AI grading data, and adding notes at both group and individual levels. The script also explains how to download reports as a zip file, access report history, and print or email individual or grouped reports. Additional features discussed include adding Spanish labels, incorporating skill assessments, customizing report titles, and deleting notes when they are no longer needed, ensuring a streamlined process for educators to track and share student progress.

Takeaways

• 📊 To generate fluency progress reports, navigate to 'Reports' and select 'Reading Fluency' to choose a time range and customize the report.
• 🔍 You can order the students in the reports by selection or by last name, and include or exclude Mastery checks, AI grading lessons, and practice lessons.
• 📝 Notes can be added at both the group and individual student levels, and these will be reflected in the respective progress reports.
• 💾 After generating a report, you can download it as a zip file containing all reports and save them within the app for future access.
• 🔑 To add notes to progress reports, use the pencil icon next to the group or student name to input notes that will be included in the report.
• 🔍 Finding all progress reports is done by accessing 'Report History', which shows a list of previously downloaded reports that can be re-downloaded if needed.
• 🖨️ For printing or downloading individual progress reports, preview the report, click 'Download Selected Reports', and choose the appropriate PDFs from the zip file.
• 📚 Downloading a batch of reading Mastery checks is possible by selecting 'Reading by Design Mastery Checks Report' and choosing the desired students or range of checks.
• 🌐 Adding Spanish labels to reports is as simple as toggling the 'Include Spanish Labels' option on, which translates report titles into Spanish.
• 📈 Skill Assessments can be included in Reading by Design progress reports by selecting the marking period and toggling the option on to see detailed skills or off for a summary.
• 📝 Customizing the title of progress reports can be done by editing the title directly in the report interface, allowing for personalized report headers.
• 👤 Creating a report for one student involves selecting the individual student's checkbox within a group and proceeding with the report generation process.
• 👥 To create a report for a group, select the check mark next to the group name and generate the report as usual.
• ❌ Deleting all notes from reports is possible by using the 'Clear' option, ensuring that notes are only removed when you are certain they are no longer needed.

Q & A

How do I generate fluency progress reports?

To generate fluency progress reports, click on 'Reports' and then 'Reading Fluency'. Select the time range (six weeks, nine weeks, 12 weeks, or a custom date), choose the order of students, decide whether to include Mastery checks data, AI grading lessons, or practice lessons, and then include any notes or Spanish translations as needed. Finally, select a group, preview the report, and download it as a zip file.

Can I add notes to progress reports and where do I do it?

Yes, you can add notes to progress reports. There is a pencil icon next to the group name and student names where you can add notes. Notes added at the group level will be included for all students in that group, while notes at the student level will only apply to that specific student.

How can I find all the progress reports I have generated?

After previewing a report, you can save it by clicking 'Download Selected Reports'. The app will save the reports in a zip file and also keep a record in the 'Report History'. You can access the 'Report History' to re-download any previously saved reports.

How do I download or print a progress report?

To download a progress report, preview it and click 'Download Selected Reports' to get a zip file containing individual PDFs for each student and a combined PDF. For printing, open the combined PDF and print the entire document to avoid printing multiple times.

How can I download a batch of Reading by Design Mastery checks?

Navigate to 'Reports', then 'Reading by Design Mastery Checks Report'. You can select 'All' to download all Mastery checks at once, or select specific students or a custom range of Mastery checks to download them in a single PDF file.

How do I add Spanish labels to my reports?

When generating a report, there is an option to include Spanish labels. By default, this is turned off, but you can switch it on to see translations in Spanish in parenthesis after each title.

How can I include Skill Assessments in Reading by Design progress reports?

In the 'Reading by Design Progress Reports' section, select the marking period or range of lessons you want to assess. By default, all skill assessments will be shown in the report. If you prefer a summary, you can turn off the display of individual skills.

How can I change the title of my progress reports?

You can edit the title of the progress report directly in the report interface. Highlight the existing title, delete it, and type in your new title. This allows for customization of the report to fit different contexts or periods.

How do I create a report for one student?

To create a report for a single student, click on 'Reports', select the type and range of the report, open a group, and then click next to the student's name instead of the group name. Preview and proceed with generating the report as usual.

How do I create a report for a group of students?

To create a group report, select the check mark next to the group name in the 'Reports' section, and then proceed to generate the report as you would for an individual student.

How can I delete all notes from progress reports?

Notes are kept to ensure they are not lost. However, if you need to remove them, you can click on the pencil icon next to the group or student name, go to the 'Notes' section, and click 'Clear' to delete all notes from the current reports.

Outlines

00:00

📊 Generating Fluency Progress Reports

This paragraph explains the process of generating fluency progress reports. Users start by clicking on 'Reports' and then 'Reading Fluency'. They can select a time range for the report, which could be six, nine, or twelve weeks, or a custom date. The order of students can be determined by selection or last name. By default, only Mastery checks data is included, but users can also include AI grading lessons and practice lessons. Notes can be added at the group or individual level, and Spanish translations of labels can be incorporated. Reports can be previewed, downloaded as a zip file, and saved within the app for later access.

05:01

📝 Adding Notes to Progress Reports

The second paragraph details how to add notes to progress reports. After selecting the reports and students, a pencil icon next to the group name or student names allows for adding notes. Notes added at the group level apply to all students in that group, while notes at the individual level apply only to the specific student. The process ensures that notes are included in the reports and can be tailored to the progress of each student or the group as a whole.

10:03

🔍 Finding and Downloading All Progress Reports

This section describes how to find and download all progress reports. Users can preview a report and then download it by selecting 'Download Selected Reports', which results in a zip file containing the reports. If a report is lost or a user needs to access a previous report, they can go to 'Report History' to find and download the report again. This feature ensures that progress reports are saved and retrievable, providing a backup for important documentation.

🖨️ Downloading or Printing Progress Reports

The fourth question addresses how to download or print progress reports. After previewing and finalizing the report, users can download it as a zip file containing individual PDFs for each student or a combined PDF for all reports. For emailing to parents, individual PDFs are recommended, while for printing and physical distribution, the combined PDF is more convenient. This allows for flexibility in how progress reports are shared and presented.

📚 Batch Downloading Reading Mastery Checks

The sixth question explains how to download a batch of Reading Mastery checks. Users can access 'Reading by Design Mastery Checks Report' and select 'All' to download multiple Mastery checks at once, which is useful when transferring student records to another district. A single PDF file containing all selected Mastery checks can be downloaded, with the option to customize the range of checks included. This feature streamlines the process of sharing Mastery check results.

🌐 Adding Spanish Labels to Reports

This paragraph demonstrates how to include Spanish labels in progress reports. By toggling the 'Include Spanish Labels' option, users can preview reports with titles followed by their Spanish translations in parentheses. This feature enhances the accessibility of reports for Spanish-speaking audiences or for bilingual contexts.

📈 Including Skill Assessments in Progress Reports

The paragraph outlines how to incorporate skill assessments into Reading by Design progress reports. Users can select the marking period and preview the report to see individual skills assessed within that range. By default, all skill assessments are included, but users can opt to receive a one-page summary with highlights instead. This customization allows for detailed or concise reporting as needed.

📝 Customizing Progress Report Titles

The ninth question shows how to change the title of progress reports. Titles, which can represent marking periods, can be customized by clicking on the report title and typing a new one. This feature allows for flexibility in how reports are labeled, accommodating different reporting periods or needs.

👤 Creating Reports for Individual Students

This section explains how to generate a report for a single student. Users can select the report type and range, then choose an individual student within a group to create a personalized report. This feature enables focused reporting on the progress of a specific student.

👥 Creating Reports for Groups of Students

The paragraph describes the process of creating reports for groups of students. By selecting the check mark next to the group name, users can generate reports for all students within that group. This feature facilitates reporting for larger groups and streamlines the process of documenting collective progress.

❌ Deleting Notes from Progress Reports

The final paragraph discusses the importance of not losing notes and how to delete them when necessary. Notes are preserved by default to prevent loss, but when they are no longer needed, users can clear them by clicking the 'Clear' button. This feature ensures that notes remain until the user is ready to finalize and download the reports.

Keywords

💡Reports

Reports in the context of the video refer to the documentation of student progress over a period of time. They are essential for tracking and communicating a student's performance. The video explains how to generate these reports, customize them, and download them for future reference, with examples such as 'fluency progress reports' and 'reading by Design Mastery checks report'.

💡Reading Fluency

Reading fluency is the ability to read text smoothly, quickly, and with appropriate expression and intonation. In the video, it is a key metric for which progress reports are generated. The script mentions selecting 'reading fluency' to generate specific progress reports, indicating its importance in educational assessment.

💡Time Range

The time range is a specified period for which the progress reports are generated. It can be a fixed duration like six, nine, or twelve weeks, or a custom date range. The video script provides instructions on how to select the time range for generating reports, which is crucial for defining the scope of the progress being measured.

💡Mastery Checks

Mastery checks are assessments used to determine if a student has achieved a level of proficiency in a particular subject or skill. The video discusses including data from these checks in the progress reports, such as 'Mastery checks data' and the option to download a batch of 'reading by Design Mastery checks'.

💡AI Grading

AI Grading refers to the use of artificial intelligence to evaluate student work. In the script, there is an option to include AI grading lessons in the progress reports, indicating a technological approach to educational assessment and the integration of AI in the learning process.

💡Practice Lessons

Practice lessons are instructional sessions designed to help students improve their skills through repetition and application. The video mentions the option to include these lessons in the progress reports, showing the importance of practice in the learning and reporting process.

💡Notes

Notes in the video are comments or observations added to the progress reports to provide additional context or information about a student's progress. The script explains how to add notes at both the group and individual student levels, emphasizing the flexibility and detail that can be included in the reports.

💡Spanish Translation

Spanish Translation refers to the inclusion of translated labels in the progress reports to accommodate Spanish-speaking individuals. The video demonstrates how to include these translations, which is important for accessibility and inclusivity in a multilingual educational environment.

💡Skill Assessments

Skill assessments are evaluations that measure a student's abilities in specific areas. The video explains how to include skill assessments in the reading by Design progress reports, providing a detailed view of a student's competencies over a given period.

💡Report History

Report history is a record of all the progress reports that have been generated and downloaded. The video script mentions accessing the report history to retrieve previously created reports, which is useful for maintaining a comprehensive archive of student progress.

💡Customization

Customization in the video pertains to the ability to tailor the progress reports to fit specific needs, such as selecting the report type, time range, and including additional data like Mastery checks or AI grading lessons. The script provides various examples of how to customize reports, highlighting the flexibility of the reporting system.

Highlights

Generating fluency progress reports involves selecting a time range and ordering students.

Mastery checks data is included by default, but AI grading and practice lessons can be added.

Notes can be included at the group or individual student level.

Reports can be previewed, downloaded as a zip file, and saved within the app for later access.

Notes can be added to progress reports using a pencil icon next to group or student names.

Progress reports can be found in the app's report history for re-downloading.

Reports can be downloaded or printed individually or as a collective PDF.

Batch downloading of reading by Design Mastery checks is possible for efficiency.

Spanish labels can be included in reports for bilingual needs.

Skill assessments can be included in reading by Design progress reports.

The title of progress reports can be customized for specific marking periods or the entire year.

Individual student reports can be created by selecting a single student within a group.

Group reports are generated by selecting the entire group.

Notes can be cleared from current reports when they are no longer needed.

The system ensures notes are not lost until explicitly cleared by the user.

Transcripts

question number one how to generate a

fluency progress reports to do that you

click on reports you click on reading

fluency here you're going to be able to

select the time range for the report it

can be six weeks nine weeks 12 weeks or

any custom date I'm just going to select

nine then uh you can uh decide um the

order of the students in the

reports um either that by selection or

by last name you can then um by default

see that um we only include the Mastery

checks data on it uh but if you want to

include the AI grading lessons or the

practice lessons you can switch these to

the

left then you can uh include notes and

include uh Spanish uh translation of the

labels at this point you select a group

I open it I can see this group as one

person I click

preview I now going to see the report

here on the right and I can come in and

add notes at the group level this will

be added to everyone in that group or I

can add notes at the individual level

when I'm all done with the notes I can

click download select reports and this

will download a zip file with all the

reports and also going to save these

files uh in the app so if I need them

later on I can find

them okay question number two how do I

add notes uh to a progress reports once

you selected your um reports and

students you'll see that you have um a

pencil uh icon next to the group name

and next to the students in that section

if you want to add notes at the group

level You're simply going to click on

this pencil and anything you're going to

write here going to be included in the

notes for all the students that belong

to that group if you want to do notes at

the student level you're going to click

on the pencil icon next to the student

name and the same idea works here just

that only the report of that specific

student will show the not so obviously

it's something more specific for the

progress of that

student okay question number three how

to find an all progress reports so if

you just preview a report here the same

way we just did it a few seconds ago um

there we are not saving it but if you

click download select reports like I've

just done now basically uh the app will

download a zip file with these reports

now you can do whatever you want with

this uh um reports maybe you save them

on your desktop or something like this

let's say you you you lose your computer

it breaks you don't have it anymore and

you said I remember I did a report a

week ago a month ago whenever it is no

problem if you downloaded that report at

any given time we automatically save it

so if I go back to report reports you

see that I have a report history I can

click on report history and here I'm

going to see the report type the groups

or the student names uh when the report

was downloaded and so here's the one we

just did uh just a minute ago and if I

lost it and I need it again I can simply

click here download reports and I'm

going to get that zip file again and I

can use it so that's a great way to save

your report to download them because

then you we save you a copy of

it okay um next question question number

four how do download or print a progress

reports okay so the same idea I come

here click report I now want to generate

a report in this case

fluency I do the preview I'm happy with

it I'm going to click download selected

reports and I'm going to get a zip file

when I open that zip file I'm going to

see uh one PDF uh report for each

student and one big PDF with all the

reports stack together so if you are

planning to send the report to the

parents via email then you're going to

want to use the individual PDFs in that

uh ZIP file and then you can just email

the relevant one to the right parent if

you are more uh taking the appro of you

want to print them and give it to the

parents printed then you can just open

the one PDF that has all the reports

start together and that way you don't

need to click print multiple times you

just print the entire thing and you can

then staple them depends on the students

and give it to the

parents okay uh next uh question

question number um six how to download a

batch of reading by Design Mastery

checks okay so here you're going to

click on reports you're going to go to

reading by Design Mastery checks report

and what you can do here is really um a

quicker way to get a bunch of um for of

Mastery check so let's say you have a

student that is moving to another

district and they already did half of

reading by Design with you and you said

okay they've done you know 10 Mastery

checks and you said it will be useful

for the next reading

interventionist to have access to these

Mastery checks but you don't want to go

and download all of these reports one by

one no problem you can can click all

here you select a specific student and

you click download and this will allow

you to download just like a one big PDF

with all the Mastery checks please uh

note that this can be a long PDF so just

give it time to to download because if

you selected if that student a lot of

Mastery checks or you selected multiple

students uh you can do that also you can

do any kind of custom range so maybe you

just want to send the Mastery checks for

the last volume or something like that

no problem you can do a range and you

can also do the last one if you want

to okay next question how to add Spanish

label to your reports so let's go back

here we're going to choose fluency and

I'll show you uh this report with and

without the uh the labels so you see

here it said include Spanish labels by

default this going to be off so let's

preview one without it so now I see all

the titles here everything and then I'm

going to switch it on and I just going

to run a preview

again and now I can see here in

parenthesis after each title I have the

translation in Spanish so super

easy okay how to include skill

Assessments in uh reading by Design

progress reports so if I go here and I

go to reports reading by Design progress

reports I can then select the uh the

marking period I'm going to say where I

started with that student or that group

and so in this case I started in volume

two lesson one I ended up in volume

three lesson one by default is going to

show me all these skills assess okay so

when I now going to preview

it when I scroll down I'm going to see

all of these individual skills that were

assessed in that range of lessons so

this be a very detailed report so if you

want it it's going to be own by default

so there's nothing you need to do if you

don't want it and you just want like a

one pager no problem you turn this to

the left you preview it again and what

you're going to get is a one pager just

with the

highlights okay next

question um question number nine um how

to change the title of your progress

reports so you've seen me

um selecting the title here this is

going to be like the marking period this

can be configured at the uh the district

level but let's say you want to do a

report that is for the entire year okay

we don't have that option here no

problem you can actually click on the

report on the title itself and as you

can see you highlight it and you can

delete it and then it says simply type

your title whatever you do there this is

going to be the new title so again super

easy okay how to question number 10 how

to create a report for one students so

again um you're going to click report

select the type the range and now you

can open a group let's find a group with

several

students so here so I can see here I

have group one two three four and I have

two students there if I want to um to do

report for everyone I just click on the

box next to the name of the group but if

I just want to do my demo student for

example I can just simply click next to

their name and then preview and do

everything else so again super easy e

whether you want to do it for one group

or do you want to do it for one

individual

students okay next question 11 how to

create a report for a group so we just

went over that you simply select the

check mark next to the group

name uh and then uh question 12 how to

delete all notes okay so this is uh

important here um we uh wanted to make

sure that your notes will never be lost

okay so if I now select this group and I

click

preview I'm going to see there's already

notes there okay when did they do them

theyve been around I didn't add them

right now so I'm going to click on the

um on the pencil icon here and you can

see that I made that notes in the visual

student notes and when it was last

modified a month ago yeah so I wrote it

a month ago and it's still there why

still there because we don't want you to

lose your notes ever so basically maybe

you done doing the notes for for period

one and you download the reports and

everything is fine and now you're ready

to do um period too U but you still see

the old notes no worry once you know you

don't need the notes anymore you simply

clear click clear and we're going to

delete the all the notes from your uh

from your current reports or you can uh

delete everything right from here so

basically it's a little safety thing to

make sure that until you're done

downloading it any notes you're going to

add still going to stay in the system so

that's it