Roles in the data governance domain - organizational roles and data governance roles

Summary

The video script highlights the critical roles in data governance, emphasizing that responsibility falls on everyone within an organization. It underscores the importance of data owners and stewards, while also acknowledging the contributions of technology roles like database administrators and software developers, who must adhere to industry regulations. Attorneys, auditors, and security professionals play pivotal roles in advising on data requirements, ensuring policy compliance, and safeguarding data security. The script raises questions about training and data quality, stressing the need for clear management support for successful data governance.

Takeaways

• 📋 Data Governance Involves Everyone: The responsibility for data governance is shared by all staff within an organization, similar to adhering to a code of ethics or values.
• 👥 Key Roles: Data owners and data stewards are the most crucial roles, but there are other important roles in data governance.
• 💻 Technology Roles: Database administrators and software developers play a significant part in managing data creation, reading, updating, and deletion, and must adhere to industry regulations.
• 🏥 Healthcare Data: Those handling healthcare data must follow specific rules regarding data storage and access.
• 👩‍⚖️ Legal Advice: Attorneys advise on data requirements like privacy and disclosure, ensuring compliance with legal standards.
• 👀 Auditing: Auditors ensure that data handling aligns with organizational policies.
• 🛡️ Security Professionals: They identify vulnerabilities and safeguard data security and confidentiality, preventing unauthorized access.
• 🛍️ Data Input: Individuals like sales clerks and support agents who capture and input data also play a role in data governance.
• 🤔 Training and Quality: It's important to consider if all roles are adequately trained and what can be done to minimize data entry errors and maintain data quality.
• 📢 Management Support: All levels of management must communicate and support data governance for it to be successful. Clear and consistent messaging is essential.

Q & A

What are the two most important data governance roles mentioned in the transcript?

The two most important data governance roles mentioned are data owners and data stewards.

Why is everyone in an organization responsible for data governance?

Everyone in an organization is responsible for data governance because it is expected that all staff agree to support the function of data governance, similar to adhering to a code of ethics or particular values.

What are some technology roles that have particular importance regarding data governance?

Some technology roles with particular importance in data governance include database administrators and software developers, who manage many aspects of data creation, reading, updating, and deletion.

What are the special requirements that technology roles may have relative to data governance?

Technology roles may have special requirements relative to data governance, such as adherence to industry regulations.

Why is it important for healthcare data handlers to follow specific data handling rules?

Healthcare data handlers must follow specific data handling rules to ensure what can be stored and who can access it, which is crucial for maintaining privacy and compliance with regulations.

What roles do attorneys play in data governance?

Attorneys advise data owners and stewards about data requirements, such as privacy or disclosure, ensuring that data governance complies with legal standards.

What is the role of auditors in the context of data governance?

Auditors are tasked with ensuring that all of the organization's data is being handled in accordance with policies, verifying compliance and identifying any discrepancies.

What is the responsibility of security professionals in data governance?

Security professionals are responsible for identifying vulnerabilities to data security and confidentiality, and ensuring that all data is kept secure and out of reach of unauthorized individuals.

Which individuals are involved in capturing and inputting data, and why is their role important?

Individuals like sales clerks and telephone support agents are involved in capturing and inputting data. Their role is important because they handle sensitive information and must ensure data accuracy and security.

What questions should be considered when thinking about the various roles in data governance?

Questions to consider include whether each role is sufficiently trained, and what can be done to reduce data entry errors and maintain high data quality.

Why is management's role critical in data governance, and what should they do?

Management's role is critical because all levels of management must help communicate the value of data governance and support its enforcement. Clear and consistent messaging from management is essential for the success of data governance initiatives.

Outlines

00:00

📚 Data Governance Roles and Responsibilities

The paragraph discusses the critical roles in data governance, emphasizing that it is a collective responsibility within an organization. It highlights the importance of data owners and data stewards, and also mentions other pivotal roles such as database administrators, software developers, attorneys, auditors, security professionals, and data input personnel. The paragraph underscores the necessity for all staff to support data governance and adhere to ethical standards, industry regulations, and data handling rules. It also raises questions about training, error reduction, and data quality. The role of management in communicating and enforcing data governance policies is also highlighted as crucial for the success of data governance initiatives.

Keywords

💡Data Governance

Data governance refers to the overall management of the availability, usability, integrity, and security of the data employed in an organization. In the context of the video, it is the central theme that encompasses the roles, responsibilities, and processes to ensure that information is handled properly. The script emphasizes that data governance is not just the responsibility of a few but a collective effort that involves everyone in the organization.

💡Data Owners

Data owners are individuals or teams within an organization who are responsible for the data's overall management and usage. They have the authority to make decisions about the data, including how it is used and protected. In the script, data owners are mentioned as one of the two most important roles in data governance, highlighting their crucial role in ensuring data is managed according to the organization's policies and regulations.

💡Data Stewards

Data stewards are responsible for overseeing the data on a day-to-day basis, ensuring that it is accurate, complete, and accessible to those who need it. They act as the custodians of data, ensuring compliance with data governance policies. The video script mentions data stewards as another key role, working alongside data owners to uphold the standards of data governance.

💡Database Administrator

A database administrator (DBA) manages the database systems, ensuring their performance, availability, and security. In the script, DBAs are highlighted as technology roles that have a direct impact on data governance due to their role in managing the creation, reading, updating, and deletion of data.

💡Software Developer

Software developers are responsible for designing, coding, and maintaining software applications. They play a significant role in data governance as they often work on systems that handle data. The script mentions software developers as technology roles that need to adhere to data governance requirements, such as industry regulations.

💡Attorneys

Attorneys, or lawyers, provide legal advice and services. In the context of data governance, they advise data owners and stewards on legal requirements and compliance issues related to data, such as privacy or disclosure laws. The script points out the importance of attorneys in ensuring that data governance practices are legally sound.

💡Auditors

Auditors are professionals who examine and verify an organization's activities, including its data handling practices, to ensure compliance with policies and regulations. The script identifies auditors as essential in the data governance framework, tasked with ensuring that data is managed correctly throughout the organization.

💡Security Professionals

Security professionals are responsible for protecting an organization's data from unauthorized access and potential threats. They identify vulnerabilities and implement measures to safeguard data security and confidentiality. The video script underscores the role of security professionals in data governance, particularly in keeping data secure from unauthorized access.

💡Data Entry

Data entry refers to the process of entering data into a system, which can be done by various roles within an organization, such as sales clerks or telephone support agents. The script mentions the importance of training these individuals to reduce data entry errors and maintain data quality, which is a critical aspect of data governance.

💡Management

Management, at all levels, plays a crucial role in data governance by communicating the value and supporting the enforcement of data governance policies. The script emphasizes that without clear and consistent messaging from management, the success of data governance initiatives will be compromised.

💡Data Handling Rules

Data handling rules are the specific guidelines and regulations that dictate how data should be stored, accessed, and used. The script provides the example of healthcare data, which must follow stringent rules regarding what can be stored and who can access it, illustrating the importance of adhering to data handling rules in data governance.

Highlights

The two most important data governance roles are data owners and data stewards.

Data governance responsibility must be shared by everyone in the organization.

Staff should agree to support data governance like adhering to a code of ethics or values.

Technology roles such as database administrators and software developers play a crucial role in data governance.

Adherence to industry regulations is a requirement for technology roles involved in data governance.

Health care data handlers must follow specific data handling rules.

Attorneys advise on data requirements such as privacy or disclosure.

Auditors ensure data is handled in accordance with organizational policies.

Security professionals identify vulnerabilities and protect data from unauthorized access.

Sales clerks and telephone support agents are examples of roles that capture and input data.

Training is essential for all roles involved in data governance.

Efforts should be made to reduce data entry errors and maintain data quality.

Management at all levels must communicate the value and support enforcement of data governance.

Clear and consistent messaging from management is critical for successful data governance.

Transcripts

The two most important data governance roles are  data owners and data stewards, but there are other  

roles. When asked who has responsibility  for data governance in an organization,  

the answer must be everyone. Much like  requiring staff to agree to a code of ethics,  

or adhere to particular values, if an  organization employs data governance,  

the expectation must be that all staff agree  to support the function of data governance.  

What other roles have particular  importance regarding data governance?

There are a range of technology roles, such as a  database administrator, or a software developer,  

both of which, for example, manage many aspects  of creating, reading, updating and deleting data.  

They may have special requirements relative to  data governance, such as adherence to industry  

regulations. We know, for example, that everyone  who handles health care data must follow specific  

data handling rules, like what can be stored and  who can access it. Other roles include attorneys  

who advise data owners and stewards about data  requirements, such as privacy or disclosure, there  

are auditors who are tasked with making sure that  all of the organization's data is being handled in  

accordance with policies, and there's security  professionals who identify vulnerabilities to  

the data security and confidentiality, and  make sure that all data is being kept out of  

reach of those individuals both inside and  outside the organization who shouldn't have  

access to it. There are also those people who  capture and input data. For example, sales clerks  

who handle credit cards and might have access  to customer's contact information, or telephone  

support agents who are working with your customers  to resolve any questions or issues they may have.

When thinking about these roles, you  must think about the following questions.  

Are each of these roles sufficiently trained?  

What can be done to reduce data entry  errors and maintain high quality?

Finally, there's a critical role for management,  all levels of management must help to communicate  

value and support enforcement. If  data governance is not supported,  

and messaging from management isn't clear  or inconsistent, it will be less successful.