MANAJEMEN PENGADAAN : SCOPE OF SOURCING

Summary

This presentation explores key concepts in procurement and supply chain management. It covers the 'Scope of Search' process, emphasizing its role in evaluating and selecting suppliers to ensure cost-effectiveness, quality, and timely delivery. The discussion also highlights 'Economy of Scope,' which improves efficiency by producing multiple products together. Other topics include stakeholder identification, procurement phases, scheduling, budgeting, and sourcing strategies. The importance of optimizing procurement processes through systematic management is emphasized to enhance operational effectiveness and strengthen vendor relationships, ultimately improving organizational performance.

Takeaways

• 😀 Scope of search is the process of identifying, evaluating, and selecting suppliers to provide goods and services, which significantly impacts cost, quality, and availability in supply chain management.
• 😀 Identifying needs, evaluating suppliers based on quality, price, reputation, and delivery time, and selecting the best supplier are key steps in the procurement process.
• 😀 The main goals of scope of searching are to reduce risks, enhance quality, ensure supply continuity, and drive innovation in collaboration with suppliers.
• 😀 Economy of scope refers to producing multiple products simultaneously to reduce production costs per unit by leveraging shared resources and capabilities.
• 😀 Example of economy of scope: using flexible manufacturing systems, producing similar items in different models, or bundling products for cost-efficient promotion.
• 😀 Stakeholders are individuals or groups who are impacted by or have an interest in decisions and outcomes, categorized into primary, secondary, and tertiary stakeholders.
• 😀 Primary stakeholders directly affect or are affected by the organization's operations (e.g., employees, customers, suppliers), while secondary stakeholders influence through reputation and actions (e.g., media, government agencies). Tertiary stakeholders include groups with general interests (e.g., industry associations).
• 😀 The process of selecting suppliers includes identifying needs, creating specifications, searching for potential suppliers, evaluating and selecting them, negotiating contracts, and monitoring supplier performance.
• 😀 Scheduling sourcing ensures that procurement aligns with production timelines, optimizing continuity in supply chains and maintaining production schedules.
• 😀 Budgeting is essential for financial planning, ensuring efficiency by coordinating activities, motivating employees, and controlling expenditures to meet organizational goals.

Q & A

What is the scope of search in supply chain management?

The scope of search refers to the process of identifying, evaluating, and selecting suppliers to provide goods and services. It is crucial for managing costs, quality, and availability of products within an organization.

How does the scope of search impact the procurement process?

The scope of search directly influences the procurement process by determining how well a company can identify its needs, select suitable suppliers, and ensure timely and cost-effective delivery of goods and services.

What are the main goals of the scope of search?

The primary goals of the scope of search are to reduce risks, improve the quality of goods or services, ensure continuity of supply, and foster innovation through collaboration with suppliers.

Can you explain the concept of the economy of scope?

Economy of scope refers to the cost efficiencies achieved when a business produces a variety of products together, sharing resources and capabilities to reduce production costs. This can occur when companies utilize flexible manufacturing systems or bundle products for sale.

What are the steps involved in the scope of search process?

The steps include identifying the needs, evaluating suppliers, selecting the suppliers, negotiating contracts, and regularly monitoring supplier performance to ensure quality and timely delivery.

What types of stakeholders are there in the supply chain process?

There are three main types of stakeholders: primary (direct impact), such as employees, customers, and suppliers; secondary (indirect impact), such as local communities and media; and tertiary (general interest), such as industry associations and academic institutions.

What is the importance of identifying stakeholders in the procurement process?

Identifying stakeholders ensures that the concerns and interests of all relevant parties are addressed, helping organizations manage risks, build positive relationships, and enhance decision-making in procurement.

How does the procurement process work from identifying needs to evaluating suppliers?

The procurement process starts with identifying the company's needs, then creating detailed specifications for products or services. Next, potential suppliers are identified and evaluated based on criteria like reputation, production capacity, and product quality.

What role does budgeting play in procurement management?

Budgeting is essential in procurement management as it helps plan and allocate financial resources effectively, ensuring efficiency, cost control, and alignment with the company's objectives. It supports decision-making and coordination among different departments.

What is a sourcing strategy and how does it contribute to procurement?

A sourcing strategy is a systematic approach to managing the procurement of goods and services, aimed at optimizing purchases, reducing costs, and improving supplier relationships. It involves analyzing needs, selecting the right suppliers, and ensuring effective collaboration.