Google Drive for Desktop Teacher Guide 2022

Summary

Este script de video ofrece una guía paso a paso para solucionar problemas comunes que los profesores enfrentan al acceder a archivos en Google Drive. Se explica que no es necesario descargar y luego cargar archivos; en cambio, se puede utilizar Google Drive para escritorio, que permite trabajar en archivos en línea o sin conexión como si fueran una unidad flash conectada al PC. Se menciona la evolución de las aplicaciones de Google, desde Google Drive Backup y Sync hasta Google Drive File Stream, culminando en Google Drive para escritorio. El video enseña cómo descargar, instalar y configurar la aplicación, así como cómo sincronizar y respaldar archivos específicos, lo que mejora la eficiencia y la organización del trabajo académico.

Takeaways

• 😀 El objetivo del video es resolver la confusión sobre cómo acceder a archivos de Google Drive sin necesidad de descargarlos y luego subirlos de nuevo.
• 🔄 Google ha evolucionado su aplicación para sincronizar Google Drive con el ordenador, cambiando los nombres de las aplicaciones a lo largo de los años.
• 💻 La aplicación actual se llama Google Drive para escritorio y permite que Google Drive parezca una unidad flash conectada directamente al PC.
• 🖥️ El proceso es compatible con sistemas operativos tanto Mac como PC, y es fácil de configurar e instalar.
• ⚙️ La aplicación permite sincronizar archivos con Google Drive, ofreciendo la opción de 'streaming' (en demanda) o 'mirroring' (reflejar los archivos en el ordenador).
• 🔗 El 'mirroring' es útil para acceder a archivos sin conexión a Internet, pero requiere espacio suficiente en el disco duro del ordenador.
• 📁 La aplicación también permite configurar la copia de seguridad de carpetas específicas del ordenador, como el Escritorio.
• 🔗 Para instalar Google Drive para escritorio, se puede descargar desde drive.google.com y seguir los pasos de instalación.
• 🔄 Una vez instalado, es necesario iniciar sesión con la cuenta de Google correspondiente, ya sea personal o de la escuela.
• 📂 Seleccionar la opción de 'mirroring' permite que todos los archivos de Google Drive se descarguen al ordenador y estén disponibles sin conexión.
• 🔧 Una vez configurada la sincronización, los cambios en los archivos se reflejarán automáticamente en Google Drive y viceversa.

Q & A

¿Qué problema se busca resolver en el script proporcionado?

El script busca resolver la confusión de los profesores sobre cómo acceder a sus archivos de Google Drive sin necesidad de descargarlos, trabajar en ellos y luego subirlos de nuevo.

¿Cuál es la función de Google Drive para escritorio según el script?

Google Drive para escritorio hace que tu Google Drive parezca un disquete conectado directamente a tu computadora, permitiéndote acceder a los archivos y trabajar sin conexión o en línea de manera fácil.

¿Cómo se llamaron las versiones anteriores de la aplicación de Google Drive para escritorio mencionadas en el script?

Las versiones anteriores se llamaron Google Drive Backup and Sync, Google Drive File Stream y ahora se ha unificado y se llama Google Drive para escritorio.

¿Por qué los profesores podrían tener la impresión de que solo pueden acceder a sus archivos de Google Drive descargándolos?

Es porque no están al tanto de las aplicaciones de Google Drive para escritorio que permiten el acceso directo a los archivos de Google Drive desde su computadora.

¿Qué sistemas operativos son compatibles con Google Drive para escritorio según el script?

Google Drive para escritorio es una solución para sistemas operativos tanto para Mac como para PC, funcionando en computadoras Apple y Windows.

¿Cómo se puede acceder a Google Drive para escritorio si ya está instalado?

Se puede acceder a través del icono de Google Drive en la barra de tareas o en la barra superior para Mac, y requerirá iniciar sesión con la cuenta de Google de la escuela o personal.

¿Qué diferencia hay entre 'stream' y 'mirror' en el contexto de Google Drive para escritorio?

Stream significa que los archivos se descargan a petición cuando se hace doble clic sobre ellos, mientras que 'mirror' significa que los archivos ya están en la computadora y se pueden acceder sin conexión a Internet.

¿Qué es lo que permite hacer la opción de 'backup de una carpeta específica' en Google Drive para escritorio?

Esta opción permite especificar carpetas en la computadora para que Google Drive para escritorio realice copias de seguridad de ellas, lo cual es útil para evitar la pérdida de archivos en caso de fallos del sistema.

¿Cómo se puede descargar e instalar Google Drive para escritorio según el script?

Se puede descargar e instalar accediendo a drive.google.com, haciendo clic en el engranaje, seleccionando 'Get Drive for desktop', descargando e instalando el archivo y siguiendo los pasos de configuración.

¿Qué se debe hacer si el instalador de Google Drive para escritorio indica que no se tiene acceso para hacerlo?

Si el instalador indica que no se tiene acceso, se debe contactar al personal de tecnología de la escuela para que realicen la instalación.

¿Cómo se puede verificar si se ha alcanzado el límite de almacenamiento al intentar 'mirror' archivos en Google Drive para escritorio?

Se puede verificar el espacio de almacenamiento disponible en la computadora a través del Explorador de archivos y compararlo con la cantidad de datos almacenados en Google Drive.

Outlines

00:00

😀 Acceso directo a archivos de Google Drive

Eric Griffith, de Mobile Tech Services, aborda el tema de cómo los profesores pueden acceder a sus archivos de Google Drive sin necesidad de descargarlos, trabajar en ellos y luego subirlos de nuevo. Explica que Google ha evolucionado su aplicación para que Google Drive actúe como un disquete conectado al ordenador, con nombres como Google Drive Backup and Sync, Google Drive File Stream y finalmente Google Drive para escritorio. Esto permite a los usuarios acceder a sus archivos en línea o sin conexión de manera fácil. Griffith ofrece una guía para descargar e instalar la aplicación y configurarla, mencionando que es compatible con sistemas operativos Mac y PC.

05:02

🔧 Configuración de Google Drive para escritorio

El guía continúa explicando el proceso de configuración de Google Drive para escritorio. Inicia con la descarga e instalación del programa, y luego se enfoca en la configuración de preferencias. Se menciona la opción de agregar un acceso directo en el escritorio y la elección entre 'streaming' (stream) y 'mirroring' (mirror) de los archivos. El 'streaming' implica la descarga de archivos a petición, mientras que el 'mirroring' permite trabajar sin conexión ya que los archivos se almacenan localmente. También se discute la posibilidad de hacer copias de seguridad de carpetas específicas y se sugiere verificar la capacidad del disco duro antes de elegir la opción de 'mirroring'.

10:02

🖥️ Sincronización y acceso a Google Drive como disquete

Griffith ilustra cómo, una vez configurado, Google Drive para escritorio permite a los usuarios tener una experiencia similar a la de un disquete. Los archivos de Google Drive se sincronizan con el ordenador y se pueden acceder y manipular directamente desde la unidad asignada, sin necesidad de conectarse a internet. Se muestra cómo se puede arrastrar y soltar archivos para subirlos a Google Drive y cómo se refleja la sincronización en la nube. El guía también menciona la importancia de comprobar la capacidad de almacenamiento antes de sincronizar grandes cantidades de datos.

15:03

👋 Conclusión y recursos adicionales

Para concluir, Griffith ofrece ayuda adicional a través de los comentarios de un video en YouTube y anima a los espectadores a suscribirse y dar 'me gusta' si encuentran el contenido útil. Destaca que cualquier pregunta puede ser dirigida a un especialista en tecnología o a los comentarios del video para obtener más asistencia.

Keywords

💡Google Drive

Google Drive es un servicio de almacenamiento en la nube desarrollado por Google, que permite a los usuarios guardar archivos y documentos en línea. En el video, se discute cómo los profesores pueden acceder a sus archivos de Google Drive de manera más eficiente, sin necesidad de descargarlos y luego volver a subirlos, mejorando así su flujo de trabajo.

💡Drive.google.com

Este es el sitio web donde los usuarios pueden acceder a su cuenta de Google Drive. En el guion, se menciona que muchos profesores piensan que es la única manera de acceder a sus archivos, pero el video propone alternativas más prácticas.

💡Google Drive Backup and Sync

Google Drive Backup and Sync es una herramienta que permitía a los usuarios sincronizar sus archivos de Google Drive con su computadora. En el video, se menciona que ha evolucionado y se ha integrado en la nueva versión de Google Drive para escritorio.

💡Google Drive File Stream

Google Drive File Stream es una aplicación que permite a los usuarios acceder a sus archivos de Google Drive directamente desde su escritorio, como si fueran archivos locales. Es parte de la evolución de las herramientas de Google para mejorar la accesibilidad de los archivos en la nube.

💡Google Drive for Desktop

Google Drive for Desktop es la aplicación actual que permite a los usuarios tener una experiencia similar a tener un 'dispositivo de almacenamiento conectado' directamente a su computadora. En el video, se explica cómo esta aplicación puede ser utilizada para acceder y trabajar con archivos de Google Drive de manera más directa.

💡Sincronización

La sincronización es el proceso mediante el cual los archivos se mantienen actualizados entre diferentes dispositivos o servicios. En el contexto del video, la sincronización permite a los profesores trabajar con archivos de Google Drive tanto en línea como sin conexión.

💡Streaming

El streaming en el video se refiere a la característica de descargar archivos a petición desde Google Drive. Esto significa que cuando un usuario intenta abrir un archivo, se descarga desde la nube y se abre en el dispositivo local, requiriendo conexión a Internet.

💡Mirroring

El mirroring es una opción en Google Drive for Desktop que permite a los usuarios tener una copia local de sus archivos de Google Drive en su computadora. Esto es útil para acceder a los archivos sin necesidad de una conexión a Internet, como se menciona en el video cuando se habla de tener mal servicio de Internet en una escuela.

💡Carpeta de respaldo

La carpeta de respaldo es una opción en Google Drive for Desktop que permite a los usuarios especificar carpetas en su computadora que se desean respaldar en Google Drive. Esto se destaca en el video como una forma de asegurar la seguridad de los archivos importantes, como los guardados en la carpeta del escritorio.

💡Instalación

La instalación es el proceso de configurar y hacer funcionar una aplicación en un dispositivo. En el video, se detalla cómo descargar e instalar Google Drive for Desktop, lo cual es un paso crucial para poder utilizar las funciones de sincronización y acceso directo a los archivos de Google Drive.

Highlights

Google Drive can be accessed like a thumb drive on your computer.

Google has evolved its application from Google Drive Backup and Sync to Google Drive File Stream and now Google Drive for Desktop.

Google Drive for Desktop allows offline and online file access.

The application is compatible with both Mac and PC operating systems.

Google Drive icon can be found in the taskbar for Windows or the menu bar for Mac.

You can sign in with either a school or personal Google account.

The application offers the ability to stream or mirror files.

Streaming files are downloaded on-demand, while mirroring means files are already stored on your computer.

Google Drive for Desktop can back up specific folders on your computer.

Instructions on downloading and installing Google Drive for Desktop are provided.

The process may require administrative rights to install programs.

Users can choose to add a Google Drive shortcut to their desktop.

The application automatically signs you in and syncs with your Google Drive.

Users can specify which folders to back up from their computer to Google Drive.

Choosing to mirror files ensures offline access even with poor or no internet connection.

The application warns if there is insufficient storage space on the computer to mirror Google Drive files.

Files can be easily dragged and dropped into the Google Drive folder for synchronization.

Deletion of files in Google Drive will synchronize across all devices.

The tutorial concludes with instructions on how to access and organize files within Google Drive.

Transcripts

well hello there eric griffith here with

mobile tech services and today we're

going to resolve an issue that i've had

with google drive and teachers for a

while now there's a lot of teachers that

are under the impression that the only

way that they can access those files

from their google drive is by going to

drive.google.com

and downloading the files working on

them and then uploading them when

they're done

that's not the case you see over the

last few years google has had a few

iterations of this application that has

in short taken their google drive and

made it appear like a thumb drive that

is plugged into the computer alright it

was called a couple of different names

google drive backup and sync google

drive file stream and now they've

changed it and unified it and called it

google drive for desktop so in short

what this is going to do is make your

google drive

seem like a thumb drive that is plugged

right into your computer so that you can

access those files and work offline or

online

really easily all right so what i'm

going to do is talk about it a little

bit then we're going to actually go to

the website download and install it and

then we're going to walk you through

setting it up so if your tech person or

you have already downloaded the

application since this is a youtube

video feel free to scrub through to that

point notice when you scrub through on

the timeline

the text will pop up and you'll see the

section that talks about setting up

google drive for desktop that's the part

you want to start at

but the first part i'm going to review

here again this is an os solution

meaning operating system solution for

mac and pc so this works on apple

computers as well as windows computers

it is very easy to set up and install

and i'm going to walk you through it

it appears if it's loaded correctly in

the icon or the i'm sorry the taskbar

task tray down below or in the bar up

top for a mac so it's going to be the

little windows i'm sorry the little

google drive logo right there you're

going to want to click on that to access

it all right it requires you to sign in

with your school google account or your

personal account it doesn't matter

depending on what files you want to

synchronize if this is school related

you definitely want to use your school

account all right

the other option it gives you to do is

the ability to stream or mirror your

data alright so stream means it's on

demand so if i'm scrolling through and

i'm looking for things i double click on

it it's going to download from the web

and open it up

if i mirror it that means the file is

already on my computer so it's living on

the computer and in the event i don't

have the internet around let's just say

you have shoddy internet at your school

or in some location where you're at you

can actually have all these files backed

up on your computer it's kind of a nice

feature which is why they call it mirror

versus streaming all right the other

option is it allows you to backup a

specific folder on your computer so your

tech person has probably always told you

never save things on your desktop right

because in the event that something goes

wrong and your computer dies then you've

lost any of those files that are saved

on your drive

so or your desktop so now we can specify

and tell google drive

for desktop to backup specific folders

so you can have it backing up your desk

type

if you want to all right so it's really

there to help you all right so let's go

ahead and get started and take a look at

how to download and install this so

again

in this section if you already have it

installed skip through this section and

jump to the part that says setting up

google drive for desktop let's jump over

to my windows

laptop here and take a look so i am in

my

drive.google.com so i've gone to

drive.google.com

and you can see here's all the items

inside of my google drive okay so what i

want to do to download and install

google drive for desktop is click this

gear and then i want to go to the button

that says get drive for desktop okay so

as soon as i click on this it's going to

take me to this web page and then i want

to scroll down to the bottom where it

says download drive for desktop i'm

going to go ahead and click on that and

it will slowly download

when it gets downloaded you want to go

ahead and click on this install file and

it'll start to install all right so if

you don't have the right to install

programs on your computer this is

something your technology person will

have to do

but most likely your school has already

downloaded installed this and pushed

this out to your computer so you just

need the part that says set up google

drive for desktop all right so i've

stalled long enough it downloaded i'm

going to go ahead and click on it and

it's going to start the install process

and again if you get to this process and

it says i'm sorry you don't have the

access to do it you got to call your

tech person all right now it says

install google drive

should i add an application shortcut to

your desktop what that means is it's

going to put the google drive

logo

as well as all of the other google docs

sheet slides

shortcuts onto the desktop whether you

find that helpful or not that's up to

you i'm going to go ahead and add it and

then click install

it'll take just a minute to install and

then it's going to run us through a

screen that explains what it's doing all

right so it'll take a second and then

it's going to prop up pop up with this

window now a good thing to notice is if

you start up your computer and it says

sign in with browser right there that

means you've been signed out of google

drive and you need to sign back in in

order to do it alright so the very first

thing we want to do is click sign in

with browser and it's going to prompt us

to login with our school account

hopefully it took you right to your web

browser and you can just click sign in

and then sign in now it may have you

sign in your password

if you haven't signed in with your

password for a while okay

so now there's a button that says backup

and sync is no longer supported and can

be removed that's because on this

particular computer i had backup and

sync installed and

i can go ahead and remove that later

so if your technology person or you had

a pre-existing file there it'll say hey

it's no longer supported do you want to

remove it i'm just going to hit not now

all right so i'm going to go ahead and

minimize this and close this and you'll

notice that it says

open the preferences right down here now

you notice on my windows it doesn't have

any

google drive logo down here that's

because windows automatically by default

hides it so if i want to see it i need

to go down to this little carrot right

down here click on this and then i'm

going to drag google drive out to the

box and bring it down to the file here

all right so i'm just going to drag it

and drop it and so i can see that file

running right down there then i'm going

to go ahead and click on it once

and notice it signed me in automatically

okay so let's go ahead and click this

gear right here and i'm going to go

through the preferences and this is what

we want to specify in this list all

right so it says all right let's get

started with google drive for desktop

and it's going to say hey we're safely

backing up for files you can access this

from your computer and you can have

multiple accounts so for some reason if

you wanted to have your school account

and your personal account on here

pending it's okay with your tech person

you can do that so i'm not going to take

a tour now i'm going to hit skip because

you got a good tour guide with you right

now the top part says folders from my

laptop so in this situation i want to go

ahead and back up all of these files

that i have on my desktop i really only

have two or three the rest of these are

shortcuts but i just want to show you

what this looks like so i'm going to add

a file to my desktop i'm going to hit

add or add a folder so that it browses

and i'm just going to click on desktop

right there and then i'm going to click

select folder so what this means is

we've said from now on google i want you

to automatically back up everything that

is on my desktop okay so i'm going to

hit select this folder right here and

it's going to say hey it's going to sync

it

it'll back up any folders i have to

google if i check that i'm not going to

back that up and then i'll hit done and

you'll notice that it's going to start

backing this up okay

kind of neat so i could go through and

back up my other documents too like my

my documents

my pictures different things like that i

can go through and back up each one of

those folders if i periodically save

things to there so not a bad idea if

you do that all right the next thing

down is i want to go ahead and click

save the next thing down is i want to go

right here to where it says google drive

if i click on this it's going to give me

two options it says hey which do you

want to do do you want to stream those

files or do you want to mirror your

files again streaming means that is

going to take those files and when you

click on them in the link which we'll

look at here in a second it's going to

download them immediately so that would

mean you need to be connected to the

internet in order to access those files

if i choose mirrored that means all of

those files have already been downloaded

to google

i'm sorry to my laptop or desktop this

laptop in this situation and it's ready

to go so if i have bad internet at

school or if i have a laptop and i

travel with it often and i'm not always

connected to the internet the safer way

to go is mirroring the files

with one exception

if my school laptop doesn't have a

really big hard drive on it and i have a

lot of things saved to my google drive

google is going to say hey i can't

mirror everything so you want to check

and make sure that you don't have more

things in your google drive up in the

cloud than your laptop can hold all

right one way to check that is if i open

up my internet explorer or i'm sorry my

explorer folder so i'm going to click

file explorer right here

and i'm going to move this to the side

right now

i can see

right here where it says this pc that i

have a pretty small

uh amount of storage right there okay

and so

if it was all the way full

and it was red and it says you have you

know a terabyte of data stored up there

the your google drive folder

is probably not going to have enough

data to be able to move that back down

there it'll synchronize and tell you hey

i can't do this if that's the case you

don't really have to check this it'll

eventually tell you but if you have any

issues you can always consult your tech

person and say hey is it okay for me to

mirror all right so let's go ahead and

hit ok

and i'm going to choose mirror now it's

going to ask me to confirm a location so

this is the name of the computer this is

my mobile tech services trainer laptop

and it's under drive

and so it's going to be windows

i'm sorry c colon

users

this is the name of the user and then it

says my drive now i could change this if

i wanted all right so i could change

this to another location i'm just going

to go ahead and hit confirm

and then i'm going to hit save

and now what i want you to do is uh it's

going to ask to me to restart my google

drive but what i want you to do is

notice right down here at the bottom

this is your little google drive logo

watch what happens so let's go ahead and

hit restart and it's going to close

notice it's grayed out and it

disappeared but it's going to pop right

back up automatically log in

and if we look down here in the corner

it's kind of tough to see but that

little delta is actually spinning around

that means those files are synchronizing

so if i click on it it's showing us that

it is synchronizing all these files so

depending on how big your hard drive is

and how much information you have inside

your google drive it's going to take a

while to synchronize all of those files

down there all right might take 10

minutes might take two minutes might

take two days just depends on how long

you've been educating and filling up

your google drive all right now it's

only going to put the things that are in

your google drive

downloaded there so when it's done it's

going to look like this and it's going

to say everything is up to date all

right so what have we done right

if we look at this now i have my c drive

this is where all of my files resided

previously

i now have this folder right here that

says google google drive this kind of

looks like a thumb drive right one of

those thumb drives that we put into the

side of the computer and when we do that

it detects a new drive it says it's

drive g or h or j or p whatever it is

this is a separate folder

or a separate location on your computer

where all of your google documents now

live so if i double click on this you

can now see that this says other

computers it says shared drives and then

it says my drive so

this is actually the same setup as your

google drive so what i want to do is

confirm that so if we double click on

this and open that up we're going to see

a copy of all of the files that we put

inside of that google classroom all

right so this is a copy of everything so

including these pdfs any word documents

anything that you had automatically

downloaded is synchronized through there

so what does that mean when you double

click on these things they can

automatically open up

just like

as if you had a thumb drive plugged in

so no more having to go to

drive.google.com

and opening up those files and

downloading them editing them and

putting them back into place the other

thing that we have the ability to do is

if i move this

google drive if i move this explorer

window open i can take a file and drag

and drop it and put it into my google

drive so as a test i'll just call this

file right here test so i'm going to

click on this once

and i'll rename it and we'll call it

test

we'll rename this file to test there we

go and i'm going to open up my google

drive again and if i click on google

drive here i'm going to jump back to my

google drive and if i get a file view

here so i'm going to change my view

to the file view i do not see a folder

that says just or a file that just says

test i have some other test files named

forms and different things like that but

what i'm going to do is i'm going to

drag this file over to this side right

here

close this guy real quick and i'm going

to drag this one file that says test and

i'm going to move this into my google

drive so what happens when i do that is

this little guy right down here spins if

i click on here i can see that he's

synchronizing right now and it says test

is synchronized

that should mean that if i go back to

whoops if i go back to this file i can

see that test is synchronized right

there so it wasn't there before when we

looked at it on google drive now it is

so this gives you the ability to

synchronize

all of your files move your files around

and get organized within google drive if

you delete something within google drive

either on this desktop or inside google

drive it'll synchronize and it'll really

help you out alright if you have any

questions feel free to add them in the

comments below or you can ask your tech

person and i'm sure they can help you

out alright if i've earned it please go

ahead and click subscribe and maybe even

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griftastic day

thanks