Frequency of Communication to Supervisor

Summary

This video script emphasizes the importance of prompt communication with your supervisor or client, both during and outside work hours. It stresses the need to respond quickly, particularly within minutes during work hours and within hours outside of work hours. Delaying responses, especially until the next day, can harm your professional image. The script highlights how being proactive in communication sets you apart as a dedicated and reliable employee. It also touches on the balance between work and personal life, encouraging professionals to stay engaged without overworking themselves, all while maintaining strong communication habits.

Takeaways

• 😀 Respond to emails and messages during work hours within minutes to show promptness and professionalism.
• 😀 Don't delay responses to emails or chats received outside of work hours, even if sent late at night or on weekends.
• 😀 Waiting until the next day to respond to a message, especially after work hours or over the weekend, is a major mistake.
• 😀 Checking emails during evenings and weekends is expected in most professional environments, even if it's just once or twice a day.
• 😀 Quick responses show you care about your job and demonstrate strong work ethic to supervisors and clients.
• 😀 Failing to respond promptly can be seen as unprofessional, particularly for new employees or rookies.
• 😀 It's frustrating for supervisors when they have to follow up on simple emails, showing a lack of responsibility in the team.
• 😀 Even if your company emphasizes work-life balance, staying available for urgent communications during off-hours is key.
• 😀 Some companies expect employees to work beyond typical hours, including evenings and weekends, as part of a competitive work culture.
• 😀 If you respond promptly and are available outside of normal hours, you’ll be recognized as a committed, dedicated employee.
• 😀 It's important to set boundaries while still being available when necessary, for example, dedicating specific hours for after-work email checks.

Q & A

Why is it important to respond to emails from supervisors or clients immediately during work hours?

Responding immediately shows that you are engaged and committed to your work. Delaying responses could give the impression that you're not prioritizing the message or your responsibilities.

What is considered too late when responding to an email during work hours?

A response one or two hours after receiving an email is generally considered too late unless you're in a meeting or otherwise occupied.

What should you do if you receive an email outside of work hours?

You should respond within hours, even if the email arrives late at night or over the weekend. Delaying the response until the next workday is a mistake.

What are the consequences of not responding to emails quickly outside of work hours?

Not responding promptly outside of work hours can create a perception that you are not professional or committed, which can harm your reputation with supervisors and clients.

What is the importance of checking emails during evenings and weekends?

Checking emails during evenings and weekends shows that you're proactive and dedicated to your work. It also ensures you don’t miss any important communications, especially when working on critical projects.

How does not responding to emails on time impact your professional image?

Failing to respond on time can make you appear unprofessional and disengaged, leading to frustration from supervisors and clients who may feel ignored or undervalued.

What should you do if you receive an email late on a Friday evening?

You should respond to the email before the weekend begins, ideally within hours. Waiting until Monday morning to reply is considered too late in a professional setting.

Is it common for professionals to check work emails outside of normal business hours?

Yes, in many competitive and demanding industries, it's common for professionals to check emails and occasionally work outside of regular business hours to stay on top of important tasks and communications.

How do companies view employees who respond outside of working hours?

Companies generally appreciate employees who go the extra mile by responding outside of normal hours, as it reflects dedication and a strong work ethic.

What is the key difference between 'A', 'B', and 'C' players in terms of communication?

'A' players respond quickly and consistently to communications, demonstrating professionalism. 'B' players may respond, but not always promptly. 'C' players may fail to respond altogether, which frustrates supervisors and clients.