ADS #6 - Desain Output Efektif

Summary

This video discusses the second phase of system analysis and design, focusing on the design of system outputs. It covers essential principles such as delivering accurate, timely, and meaningful information tailored to different users within an organization. The video highlights the importance of avoiding output bias, selecting the appropriate output method, and ensuring the output is useful for decision-making. Various output formats, from traditional print to digital, web-based, and mobile applications, are explored, with emphasis on the role of technology in effective information delivery.

Takeaways

• 😀 Effective output should cater to the specific information needs of different users, such as operational managers, middle managers, and senior managers.
• 😀 The value of output is determined by its ability to assist users in making informed decisions, thus it should be relevant and beneficial to the intended audience.
• 😀 Output quantity is crucial: providing too much information can overwhelm users, while too little can lead to poor decision-making. It is essential to provide just the right amount.
• 😀 The right output must be delivered to the appropriate user at the right time, ensuring that it is accessible when needed by specific departments or personnel.
• 😀 Outputs should be classified into two categories: internal outputs for in-house users (e.g., employees, managers) and external outputs for outside stakeholders (e.g., suppliers, partners).
• 😀 Timeliness is key—outputs must be delivered on time, which often requires suitable technology that supports real-time or online delivery of information.
• 😀 Choosing the right method for presenting output is vital. Different methods like printouts, screens, audio, and mobile interfaces each have unique advantages and drawbacks.
• 😀 Avoiding output bias is essential to ensure the information conveyed matches what is intended. Misorganization, too many details, or unclear visualizations can distort the meaning.
• 😀 Information bias can occur due to factors like disorganized data, over-complexity in presentation (e.g., too much text or unmanageable visuals), or the inappropriate use of graphical representations.
• 😀 Output designs should consider interactivity and usability. For example, dashboards or infographics offer static or dynamic representations, which provide clear and actionable insights for managers or decision-makers.

Q & A

What are the key characteristics of effective output in system design?

Effective output must be relevant, useful, and timely for the user. It should be delivered in the right amount, avoiding information overload, and tailored to the specific needs of different users within or outside the organization.

How can output be biased, and what factors contribute to this bias?

Output bias can occur when the information is disorganized, when the amount of data exceeds what users can handle, or when graphical representations mislead the user. Bias can also arise from poor presentation choices or formatting.

What is the role of technology in ensuring timely output delivery?

Technology plays a crucial role in ensuring that output is delivered on time, particularly when real-time data processing is needed. Systems must use appropriate technologies for both input and output to ensure timely delivery, such as online systems or real-time dashboards.

What are the main types of output that can be used in system design?

The main types of output include traditional printouts, digital screen displays, audio outputs (e.g., podcasts), and online outputs (e.g., web interfaces, mobile applications). Each has its advantages and limitations depending on the user and use case.

Why is it important to ensure that output is delivered in the correct quantity?

Delivering output in the correct quantity is crucial to avoid information overload. Too much data can confuse users, making decision-making harder, while too little information might not meet the user's needs. The right balance ensures clarity and usefulness.

What is the difference between internal and external output?

Internal output is designed for users within the organization, such as managers and employees. External output, on the other hand, is aimed at outside parties, such as customers, suppliers, or other stakeholders, and often needs to be more concise and accessible.

What types of outputs are considered interactive?

Interactive outputs include digital screens (like dashboards and web pages), where users can engage with the data through touch, clicks, or inputs. Examples include mobile apps and online systems that allow for real-time feedback and interaction.

How can infographics and dashboards be useful in system output design?

Infographics and dashboards are visual tools that summarize complex data in an easily digestible format. Dashboards aggregate real-time information, while infographics present data in a static yet visually appealing way, helping users quickly grasp key insights.

What is the significance of avoiding bias in output presentation?

Avoiding bias ensures that the information presented matches the intended message and is correctly understood by the user. This is critical for making informed decisions, as misinterpretation of data can lead to incorrect actions or conclusions.

How can the design of output influence decision-making within an organization?

The design of output can significantly influence decision-making by ensuring that the right data is presented in a clear, understandable, and timely manner. Properly designed output helps users—such as managers—make informed decisions based on accurate and relevant information.