Application Submission

Summary

The video script serves as a comprehensive guide for individuals and organizations seeking funding through the Department of Justice (DOJ) via JustGrants. The training video, hosted by Alan and Ericka, outlines the application submission process, emphasizing the importance of understanding the roles within JustGrants, such as the Entity Administrator, Authorized Representative, and Application Submitter. It details the initial onboarding process, navigating the Grants.gov platform, and the steps involved in application submission, including preliminary information submission and the creation of a user profile. The script also addresses how to recall an application and where to find help and resources. It highlights the necessity of registering with SAM.gov, the federal source for organizational identifiers, and the critical deadlines associated with both Grants.gov and JustGrants. The video provides a step-by-step approach to ensure applicants have the necessary tools and knowledge to successfully apply for DOJ funding opportunities.

Takeaways

• 📝 **Application Submission Process**: JustGrants requires a two-step process, starting with Grants.gov and ending with JustGrants, each with its own deadline.
• 🔑 **Roles in JustGrants**: Three key roles are involved in application submission: Entity Administrator, Authorized Representative, and Application Submitter, each with unique responsibilities.
• 🆔 **SAM.gov Registration**: Organizations seeking federal funding must register and maintain an active status in SAM.gov, which serves as the source of truth for organizational entity identifiers.
• 📧 **User Profile Creation**: New JustGrants users receive an email with instructions to create a user profile and activate their account, including setting a password and enabling multi-factor authentication.
• 🏗️ **Onboarding Process**: For new entities, the initial onboarding process is triggered upon submission of a DOJ funding application in Grants.gov and involves receiving onboarding instructions via email.
• 📋 **Application Content**: Applications must include all items requested in the solicitation, and the solicitation is the best source for information on what to include and any formatting requirements.
• 🔗 **Grants.gov Interaction**: Users must log into Grants.gov with credentials linked to their SAM.gov account to search for and apply to funding opportunities.
• ⏱️ **Deadline Adherence**: It is crucial to be aware of and adhere to the deadlines on both Grants.gov and JustGrants for application submission.
• 🔍 **Searching for Opportunities**: Grants.gov provides a search function to filter and locate grants specific to an entity's needs.
• 📊 **Budgeting**: The budget is a critical part of the application; it should be detailed, justify all expenses, and align with the program narrative.
• 📞 **Technical Support**: For JustGrants technical issues, contact the JustGrants support team, while for grant application status inquiries, reach out to the relevant DOJ managing offices.

Q & A

What is the first step in applying for funding from the Department of Justice through JustGrants?

The first step is to locate a funding opportunity with DOJ and submit the SF-424 and SF-LLL forms through Grants.gov.

What is the role of SAM.gov in the JustGrants application process?

SAM.gov is the federal government's source of truth for organizational entity identifiers. It is required for entities seeking federal funding to register and maintain an active status in SAM.gov.

How many Application Submitters can be assigned to an application in JustGrants?

Up to three Application Submitters can be assigned to an application at one time, but only one can work in the application at a time.

What is the importance of the Authorized Representative role in JustGrants?

The Authorized Representative is the only role that may accept or decline an award on behalf of the entity and must have the legal authority to enter into contracts, grants, and cooperative agreements with the federal government.

What should an entity do if they need to update their Entity Administrator in JustGrants?

The current Entity Administrator must reassign the role to another active user in JustGrants before going on vacation or extended leave.

How does an entity ensure they are ready to apply for funding through JustGrants?

Entities should ensure their SAM registration is current, have an active E-Biz POC role filled, and follow the onboarding instructions received via email after submitting their application in Grants.gov.

What is the significance of the preliminary information submitted in Grants.gov?

The preliminary information in Grants.gov is part of the two-step grant application process. It triggers the initial entity onboarding process in JustGrants once the application is submitted.

How can an entity recall an application after submission in JustGrants?

Only the assigned Application Submitter can recall a submitted application by selecting the 'Recall Application' option from the actions menu before the JustGrants deadline.

What is the purpose of the DIAMD system in the JustGrants process?

The DIAMD system is used by the Entity Administrator to manage entity users and their roles in JustGrants, and to assign users to awards and applications.

What are the key steps to create a user profile in JustGrants?

The key steps include receiving an invitation email, setting a unique password, setting up multi-factor authentication (SMS or text message authentication), and completing user profile details in JustGrants.

What resources are available for technical assistance with JustGrants?

Technical assistance for JustGrants can be obtained by emailing [email protected] or calling the support phone number. For Grants.gov issues, applicants should contact Grants.gov directly.

Outlines

00:00

😀 Introduction to JustGrants Application Training

This paragraph introduces the training video for JustGrants, focusing on the application submission process. Alan and Ericka are the presenters guiding users through the steps to apply for funding opportunities with the Department of Justice (DOJ). They cover the onboarding process, roles for application submission, creating a user profile, and navigating the system. It is clarified that technical assistance for Grants.gov is not provided as it is managed by another agency.

05:03

📝 Navigating JustGrants and Grants.gov for Application

The paragraph explains the process for new entities in JustGrants, including registering and maintaining an active status in SAM.gov. It details the roles of Entity Administrator, Authorized Representative, and Application Submitter, and emphasizes the importance of each role in the application submission process. The paragraph also outlines the steps for creating a user profile in JustGrants, including setting a password and enabling multi-factor authentication.

10:07

🕒 Understanding Application Deadlines and Submission Process

This section discusses the two-step application process involving Grants.gov and JustGrants, with each having its own deadlines. It advises applicants to submit early and outlines the process of entering preliminary information in Grants.gov and completing the application in JustGrants. The importance of including all solicited items in the application is stressed, and the process for searching and applying for a federal grant on Grants.gov is briefly described.

15:08

🔍 Locating and Editing Applications in JustGrants

The paragraph explains how to locate applications in JustGrants and the conditions under which multiple Application Submitters can work on the same application. It details the process for gaining edit access, the importance of using the correct email for the JustGrants account when applying in Grants.gov, and the notifications system in JustGrants for tracking application edits and changes.

20:13

📋 Tips for Successful Application Submission in JustGrants

This section provides tips for a successful application process in JustGrants, including using compatible web browsers and ensuring all budget information is included. It also covers how to deal with application cancellations and duplications, the role of the Authorized Representative in accepting or declining an award, and the process for verifying legal names and addresses as they appear in SAM.gov.

25:16

📝 Completing the Proposal Abstract and Narrative

The paragraph focuses on writing the proposal abstract and narrative within JustGrants. It provides instructions on how to format the abstract, the importance of the proposal narrative, and how to upload files correctly. The text emphasizes avoiding copying and pasting from Microsoft Word directly into JustGrants to prevent formatting issues and using plain text instead.

30:18

💼 Budget Preparation and Submission in JustGrants

This section covers the importance of budget preparation and the different methods of submitting budget details in JustGrants, either through web-based forms or as file attachments. It explains the process of entering budget information, including personnel payroll figures, and provides guidance on handling various budget categories such as travel, equipment, and indirect costs. The text also discusses the importance of reviewing the solicitation for budget requirements.

35:21

📑 Finalizing the Application with Budget Attachments and Certification

The paragraph explains the process of uploading budget and financial attachments in JustGrants, addressing validation errors, and certifying the application before submission. It details the steps for correcting errors, the role of the Memorandum of Understanding (MOU) and other additional application components, and the necessity of reading and acknowledging disclosures and assurances before submission.

40:23

🚫 Troubleshooting Common Application Issues

This section addresses common issues applicants face, such as printing applications, formatting text copied from Microsoft Word, and submitting budgets as attachments. It provides solutions for these problems and emphasizes the need to follow the application process as presented in JustGrants. The paragraph also explains the process for recalling a submitted application for corrections before the JustGrants deadline.

45:24

🔄 Recalling and Resubmitting Applications in JustGrants

The paragraph outlines the process for recalling an application in JustGrants before the deadline for further edits or updates. It explains that only the assigned Application Submitter can recall an application and that a recalled application must be resubmitted before the deadline. The text also mentions that all information regarding the recall is captured in the audit trail and that relevant parties are notified via email.

50:25

📚 Additional Resources and Support for JustGrants Applicants

This final paragraph provides information on additional resources available to JustGrants applicants, including training resources, updates, and links on the Justice Grants website. It details the types of guidance available, such as Job Aid Reference Guides and quick reference guides, and provides contact information for technical support and assistance with grant applications from DOJ managing offices.

Keywords

💡JustGrants

JustGrants is an online platform utilized by the Department of Justice (DOJ) for the submission and management of grant applications. It is a critical system in the federal funding process, allowing entities to enter and submit their grant proposals according to the DOJ's requirements. The platform also facilitates communication between applicants and the DOJ, and is where the bulk of the application work is completed after preliminary information is submitted in Grants.gov.

💡Grants.gov

Grants.gov is a federal website that serves as a centralized location for organizations to find and apply for various government funding opportunities. It is the first step in the DOJ application process where entities submit preliminary information, specifically the SF-424 and SF-LLL forms. The platform is managed by a different federal agency and is used across multiple government sectors, not just the DOJ.

💡Entity Administrator

The Entity Administrator is a key role within the JustGrants system, responsible for managing users and their roles within an entity's JustGrants account. This role is crucial for the onboarding process and has the authority to make changes to the Entity Profile and Application Submitter assignments. The Entity Administrator ensures that the entity's application process is aligned with the DOJ's guidelines and that all users have the necessary access and permissions.

💡Authorized Representative

The Authorized Representative is a designated individual within an entity who has the legal authority to accept or decline an award on behalf of the entity from the federal government. This role carries significant responsibility and legal implications, as it involves entering into contracts, grants, and cooperative agreements. The Authorized Representative must be familiar with the proposal and its legal ramifications, and their designation is a mandatory step before application submission in JustGrants.

💡Application Submitter

The Application Submitter is a user role in JustGrants responsible for the actual submission of the grant application. They identify and complete the required forms, input the budget information, and certify the application's details. The Application Submitter can edit or submit the application on behalf of the entity but can only work on one application at a time. This role is essential for the final stages of the application process, ensuring all information is accurately represented and submitted before the deadline.

💡SAM.gov

SAM.gov, now known as SAM.gov (System for Award Management), is a federal platform where organizational entities seeking federal funding are required to register and maintain an active status. It is considered the federal government's authoritative source for organizational entity identifiers, such as the Unique Entity Identifier (UEI), and is integrated with JustGrants to provide entity information during the application process.

💡Preliminary Information

Preliminary information refers to the initial data that an entity submits in Grants.gov as part of the two-step grant application process. This includes the SF-424 and SF-LLL forms, which are standard government forms required for federal grant applications. The preliminary information is the starting point for an entity's engagement with the DOJ's grant application process and is essential for beginning the application in JustGrants.

💡Application Recall

Application recall is the process by which a submitted grant application can be pulled back from the JustGrants system for further editing or updates before the final submission deadline. This feature allows entities to make corrections or add missing information to their applications. However, once the JustGrants deadline has passed, the option to recall is no longer available, making it a critical step that must be managed carefully.

💡Multi-Factor Authentication

Multi-Factor Authentication, also known as 'two-step verification', is a security measure required for every login to JustGrants. It involves the use of SMS or text message authentication, where a code is sent to a user's phone number. Upon entering this code, along with their username and password, users gain access to the system. This process adds an extra layer of security to protect the integrity of the application data and process.

💡Solicitation

A solicitation, in the context of the DOJ grant application process, is a formal request for proposals or applications issued by the funding agency. It outlines the requirements, goals, and criteria for the grant opportunity, and provides detailed instructions for applicants. The solicitation is the primary source of information for entities applying for DOJ funding, guiding them on what to include in their applications and any specific formatting or submission requirements.

💡Budget Detail

Budget Detail refers to the specific financial information that an entity must provide as part of their grant application. This includes a breakdown of all planned expenses related to the project, how funds will be used, and justification for the requested budget. In JustGrants, this information can be entered either through web-based forms or by uploading budget documents as attachments, depending on the application requirements. The budget detail is a critical component that must adhere to the solicitation guidelines and demonstrate financial responsibility.

Highlights

The training video focuses on guiding users through the application submission process for JustGrants, a platform for applying to the Department of Justice (DOJ) funding opportunities.

Alan and Ericka provide a step-by-step walkthrough of the application process, ensuring applicants have the necessary tools to complete the process successfully.

The onboarding process for JustGrants involves three critical systems and is triggered by the submission of an application in Grants.gov.

Organizations seeking federal funding must register and maintain an active status in SAM.gov, which is the federal government's source of truth for organizational entity identifiers.

The Entity Administrator role in JustGrants is crucial for managing users and roles, as well as completing the Entity Profile before application submission.

The Authorized Representative is the only role that can legally accept or decline an award on behalf of the entity and must be familiar with the proposal and its legal implications.

The Application Submitter is responsible for identifying and completing application submission forms in JustGrants and certifying the information.

JustGrants allows up to three Application Submitters to be assigned to an application, but only one can work on the application at a time.

The video demonstrates how to create a user profile in JustGrants, including setting a password and activating the account.

Multi-factor authentication, also known as 'two-step verification', is required for every login to JustGrants, enhancing security.

The submission process in JustGrants includes entering preliminary information in Grants.gov and submitting the application in JustGrants.

The video provides guidance on how to recall an application in JustGrants, allowing for edits before the deadline.

Technical assistance for Grants.gov is not provided by JustGrants as it is managed by another federal agency.

The importance of understanding and meeting both Grants.gov and JustGrants deadlines is emphasized for successful application submission.

The training covers how to search for and apply to federal grants, including navigating the Grants.gov website and user roles.

The video explains the process of transferring an application from Grants.gov to JustGrants, where the majority of the application work is completed.

JustGrants provides notifications about applications being edited or having changes made, ensuring transparency and communication among team members.

The training concludes with additional resources available on the Justice Grants website for further assistance and guidance.

Transcripts

Hello there.

Thank you for joining us for this JustGrants

training video on application submission.

In this video we will be focusing on the information

you will need to submit an application in JustGrants.

My name is Alan,

and I, along with my partner Ericka, will be walking you through the steps

to apply for funding opportunities with the Department of Justice.

This video will guide you through the steps

you will need to take to apply for funding from the Department of Justice or DOJ.

We want to ensure that you are off to a great start

and have the tools needed to complete the process.

We will take a high-level look at the onboarding process

for an entity applying for funding,

review the three Just Grants  roles for application submission,

and how to create a user profile.

Next, we will go through the steps of application submission,

which includes submitting preliminary information in Grants.gov

as well as locating and submitting an application in JustGrants.

We will also discuss how to recall an application.

Finally, we will go over where to go for help as you navigate through the system

and point you to some resources that are available to help as well.

While we will review the role that Grants.gov plays in the DOJ

application submission process, we are not able to provide

technical assistance related to the functioning of Grants.gov itself,

since that platform is managed by another federal agency.

Let's begin this session

by reviewing the process of onboarding.

There are three critical systems involved in preparing for

and submitting an application to the Department of Justice or DOJ.

We've created this roadmap to show the high-level steps.

It's available for review at the Justice Grants

website. For entities that are new to JustGrants,

the initial entity onboarding process occurs during application submission

and relies on two federal systems for critical onboarding data.

Organizational entities seeking federal funding are required

to register and maintain an active status in SAM.gov.

For this reason, SAM.gov is considered the federal government's

source of truth for organizational entity identifiers.

If an organizational entity is new to JustGrants, the SAM.gov

E-Biz point of contact is automatically onboarded

as the Entity Administrator in JustGrants.

Once onboarded into JustGrants, the SAM.gov

E-Biz POC can transfer the Entity Administrator role to another entity user.

For entities that are new to JustGrants,

the initial entity onboarding process is triggered when an entity submits

an application for Department of Justice funding in Grants.gov,

where entities first apply as part of the two-step grant application process.

Once JustGrants receives the Grants.gov application, the Entity Administrator

receives an email with onboarding instructions. For individual entities

the initial entity onboarding bypasses SAM.gov.

We'll review where later, but for now  let's step through each of these processes.

For entities that are new to JustGrants,

the initial Entity Administrator in JustGrants is automatically assigned

to the individual listed as the E-Biz POC in the entity's

SAM.gov account. Entity information, such as the UEI

legal name, address and doing business as name, is stored in SAM.gov,

however, during the application process,

that information flows from SAM.gov through Grants.gov

and finally populates the entity profile in JustGrants. For existing entities,

ensure SAM registration is current and then begin

with step two.

Grants.gov is a federal website that provides access

to funding opportunities for multiple government agencies.

To apply for funding, you will need to log into Grants.gov

using credentials that are linked to your SAM.gov account.

Once logged into Grants.gov, you will search for funding opportunities,

select the correct competition ID

and submit the SF-424 and SF-LLL forms.

These are standard government forms.

It's a great idea to register

in advance at Grants.gov, and you can do so any time during the year

so when it's time to apply, you can search for opportunities

and quickly apply.

Entities that are new to JustGrants

should make sure to have an active user as E-biz POC,

as no further actions can take place until this role is filled.

Once these new-to-JustGrants-entities are registered

with SAM.gov and complete their Grants.gov application,

the Entity Administrator receives an email with onboarding

instructions. For entities that are already in JustGrants,

your current Entity Administrator  will receive notifications

and should make sure users are added and assignments are current.

DIAMD and JustGrants are the two DOJ systems

that enable entities to manage users and work.

The Entity Administrator uses DIAMD to manage entity users and their roles.

The Entity Administrator then assigns users to awards and

applications in JustGrants.

Once entity users

complete the DIAMD registration process,

they can log into JustGrants and complete any assigned work.

Now let's review the key application

submission roles in JustGrants.

Application submission requires three key roles:

Entity Administrator, Authorized  Representative, and Application Submitter.

Let's take a look at each and their unique responsibilities

when it comes to application submission.

The Entity Administrator manages users and roles in JustGrants.

This role will be responsible for onboarding

and completing the Entity Profile before application submission.

They will onboard the Authorized  Representative and change Application

Submitter assignments if needed.

There can only be one Entity  Administrator in JustGrants at a time.

It would be best to discuss who might act as a backup Entity Administrator

if the primary Entity Administrator goes on vacation or on extended leave.

Prior to leaving the organization for any amount of time.

The acting Entity Administrator must reassign the role

to another active user.

The Authorized Representative is the only role

that may accept or decline an award on behalf of the entity.

This role must be assigned to someone in the organization with the legal authority

to enter into contracts, grants, and cooperative agreements

with the federal government on behalf of the entity.

While the Authorized Rep does not take any direct actions in JustGrants

during application submission, it's expected that this user is familiar

with the proposal and all legal implications to the entity.

The Entity Admin must assign this role to a single user or two for COPS,

one law enforcement and one a government executive, and that Authorized

Rep must log into JustGrants before an application is submitted.

The Application Submitter will identify application submission

forms in JustGrants, and complete both a web-based budget form

and an application on behalf of an entity, and then certify the information.

For applications, only the Application Submitter

can take actions such as edit or submit.

In addition, up to three Application  Submitters can be assigned

to an application at one time, but only one Application Submitter

is able to work in the application at a time.

As noted earlier,

a newly invited JustGrants user will receive an email with instructions

to create a user profile and activate their JustGrants account.

Let's take a look at that process in JustGrants now.

Everyone must have their own password.

There's no sharing passwords or creating an office password.

Selecting the

set your password link from the email will open the web browser

in DIAMD, where the user will provide login information details for the system.

Select Choose a Forgot password question

from the dropdown menu and enter the answer in the answer field.

Or you can create an optional question of your own.

To choose your own question,

type the question into the custom box and then type

the answer in the answer box. Either way,

select Create My account after finishing the question

and the Reset password screen will appear.

Follow the password security directions

and create a password in the enter new password box.

Then reenter the new password again in the repeat

new password box.

The final step is to select Reset Password.

Remember, the six previously used passwords cannot be reused.

Once you finish setting up your password,

you will need to set up multi-factor authentication, otherwise referred to as

"two-step verification". This is a critical step because two-step

verification is required at every login to JustGrants.

SMS or text message authentication will apply to most users. Select the

Setup button under SMS Authentication to proceed to the next step.

When selecting SMS, a new box opens. Select the appropriate country from

the drop-down menu. Then enter the user's phone number in the Phone number box,

and then select Send code to receive an SMS message on your phone.

The system will send an SMS message to the phone number entered earlier.

Enter the code in the Enter Code box and select Verify to submit the code

for second-level authentication.

The system will return to the multifactor authentication screen

and note SMS authentication completion with a green checkmark.

Either select Finish or add an additional authentication factor.

This is optional.

For additional authentication factors,

review the JustGrants Registration and Navigation JARG.

When a user logs

in for the first time, the User details screen appears.

The new user should verify

the information and complete any missing profile details.

The profile

screen will pop up every time they log in, until all the details have been entered,

and the user has selected Submit in the bottom right of the window.

Forget your password?

It happens to the best of us.

Don't worry! JustGrants makes the process to reset fairly simple.

Let's take a look.

If you ever forget

your password, open the DIAMD Home page at https://diamd-auth.usdoj.gov.

Then select need help signing in?

Then select the "Forgot Password?" link.

Enter your email address in the email or username box,

then select whether to reset your password via SMS or email,

and the DIAMD system will send you communication based on your selection.

Follow the

instructions in the communication and you'll be back on track.

Additional detailed instructions are available on the Justice Grants website.

All right,

let's begin our discussions about application submission

with a quick question and answer, and then a thorough overview

of the process.

So, Ericka,

what do I need to know about the deadline for submission of my application.

Keep in mind,

application submission is a two-step process,

starting in Grants.gov

and ending with submission of the application in JustGrants.

Each system has its own deadline.

The first step in applying for funding is to locate

a funding opportunity with DOJ and Grants.gov.

You will enter and submit two government forms at this time:

the SF-424 and the SF-LLL.

Aside from those two forms, most of the application is entered in JustGrants.

Grants.gov has a deadline.

If you have not submitted the application in Grants.gov by the deadline,

the solicitation is removed from Grants.gov

and no one is able to apply any longer.

Once the application has been submitted and validated in

Grants.gov, it is sent to JustGrants for completion.

It may take several days for Grants.gov

to complete validations and release it to JustGrants.

JustGrants also has a deadline, typically

a couple of weeks after the Grants.gov deadline.

Be sure you are clear on these two deadlines.

They are listed on the first page of the solicitation.

The JustGrants submission deadline allows additional time

to complete the application requirements past the Grants.gov deadline.

Submitting early in both systems is recommended.

If you submit prior to the JustGrants deadline,

you have the option to recall the application for editing,

however, once the JustGrants deadline has passed, that will no longer

be an option.

Is it okay to enter preliminary information in Grants.gov?

It is okay to enter preliminary information in Grants.gov

if you haven't fully determined your budget or project scope.

You will be able to edit and update all your entries in JustGrants.

It is not necessary to return to Grants.gov to update your entries there.

Do I have to provide all the items requested

in the solicitation for application submission?

Again, yes.

All items requested in the solicitation for application submission

must be in the application when it is submitted from JustGrants.

How do I know what to include

and any other details for submission of my application?

Applications are customized based on the requirements of each solicitation.

For instance, some solicitations require applicants

to submit goals, objectives, and timelines, while others do not.

The solicitation is your best source of information regarding

what to include in your application, and any formatting requirements.

As we mentioned,

the application process with DOJ begins in Grants.gov.

Let's take a look at that process now.

If you are submitting an application and have not yet registered in Grants.gov,

you will need to do so. To register,

select the register link in the upper right corner of the page

and follow the steps in the lower left corner of the Grants.gov register page.

A video is included in the lower right

that also explains the registration process.

The Grants.gov

website has a training page that includes instructions

on how to register in Grants.gov, as well as information

about the various user roles associated with that system.

How to search for a federal grant.

And Grants.gov now has a new quick start guide to help you begin

the application process.

The Grants.gov login is separate from JustGrants.

Grants.gov provides access to funding opportunities

from multiple government agencies and is not managed by DOJ.

We will provide some screenshots of the site.

However, if you have questions about Grants.gov,

you will need to contact them for support.

You will begin by selecting the opportunity in

Grants.gov for which you'd like to apply.

You will log in using the email address where you want to receive notifications.

There is a workspace icon that provides you access to funding opportunities.

Once you have determined a funding opportunity and applied,

you will receive notifications from Grants.gov confirming

receipt of the SF-424 and stating whether it and the SF-LLL

were validated and submitted or were rejected with errors.

The notification will include an explanation for any errors.

It is a good idea to submit in Grants.gov at least 48 hours prior

to the deadline, to give you the time you need to correct any errors, or

you will not be able to correct errors or continue with the application process

if you have not submitted in Grants.gov

once the deadline in Grants.gov has passed.

To search for an opportunity.

Use the Search Grants tab at the top of the page.

You can filter the search to locate grants that are specific to your needs.

You can look for grants by opportunity, status,

funding, instrument type, eligibility category, and agency.

Take some time to review all options in each filter.

Once you find an opportunity you would like to explore,

select the opportunity number to view the requirements.

Once you open the grant opportunity, review the information

included in the synopsis, version history, related documents and package tabs

to see if this opportunity is one that would benefit your organization.

If you choose to apply, select the apply button.

You will need to log into or create a Grants.gov account to apply.

In the event that you experienced unexpected technical issues

when submitting your application,

follow the instructions outlined in the solicitation section titled

“Experiencing Unforeseen Technical Issues Preventing Submission of an Application.”

The name and email address entered in section

8F on the SF-424 form in Grants.gov will be created

as the first Application Submitter for  this application and in JustGrants,

the Application Submitter role is the only one

that can complete the application in JustGrants.

Once the application is transferred to JustGrants

two additional Application Submitters can share this application.

Only one person can edit an application at a time,

but up to three Application  Submitters can be assigned to it.

If you have questions regarding any information

that you are entering in Grants.gov, please refer your questions

to the contact listed on the cover page of the solicitation.

Please note that selecting the  Submit button multiple times

in Grants.gov will create duplicate submissions.

In the Track My

Application section of Grants.gov,

you can track everything for your status information.

You can check if your application has been received, validated, rejected

with errors, retrieved by agency, and the agency tracking number assigned.

It's important to understand that a confirmation that your application

has been received in Grants.gov does not mean it has been accepted.

You will receive a second notification whether your application

has been accepted or rejected with errors,

if it has been rejected with errors returned to the application

in Grants.gov to make corrections prior to the Grants.gov deadline.

It is best to submit your Grants.gov application

well before the deadline in case any edits are needed.

Once your application has been accepted by Grants.gov, you will receive

a tracking number that you can use in JustGrants to match your application

once it is transferred from Grants.gov.

Once the application is moved

from Grants.gov to JustGrants, the bulk of the application work begins.

The first step is for the Application Submitter to locate the application.

Let's review that process now.

Select the home link on the left to open a list of applications

assigned to the user under  the My Worklist section.

Applications may also be referred to as grant packages in JustGrants.

Select the application link on the left to open

a list of applications for the users entity.

An Entity Administrator may assign up

to three Application Submitters to an application.

Only one Application Submitter may  edit an application at one time,

but each of the three Application  Submitters may open the application

and gain access to do so  from the Applications list.

Select the application you wish to edit.

If there are multiple Application  Submitters assigned to an application,

the Application Submitter with current edit capability on the application

will be able to locate the application in their work list.

Any other Application Submitters  will locate the application

from the Applications menu.

Select the caret to

the left of the case ID to view all entity users associated

with the application, including all Application Submitters.

Application Submitter 1, Application Submitter 2, and Application

Submitter 3 are all able to open, edit and submit the application.

However, the following circumstances apply.

Only one Application Submitter  can edit an application at a time.

If another Application Submitter is  currently working in the application,

a message will display indicating that other Application Submitters cannot edit

until the current Application  Submitter closes the application.

If no other Application Submitters are currently updating the application,

one of the others can take edit capability.

Only the Application Submitter currently assigned

will locate the application in their work list.

The others will find it in the applications menu.

If you are the

Application Submitter with current edit capability

and you have located the application from the applications

menu, you will be presented with a begin link.

You must use this link to edit the application.

If the begin link is not visible in this screen,

the application remains assigned to another Application Submitter

and you must follow the next steps to gain access to edit the application.

To gain Edit Access.

Select the actions menu in the application ID

and select the Edit Application option.

After selecting the Edit Application option, a pop up window appears

asking if you are sure you want to edit the application.

Select Submit to proceed with editing the application

or Cancel to return without saving changes.

The Begin link is now visible

for you to open the application in edit mode.

Remember, the application remains assigned

to the Application Submitter and appears only in this Application

Submitter’s Worklist until another Application Submitter

selects the edit application option from the actions menu.

And as we saw a moment ago.

If another Application Submitter is  currently working on the application,

an error message will display that reads user

and their username is currently editing the application.

You cannot edit until that user name closes

the application.

JustGrant sends automatic notifications about applications that are being edited

or have had changes made.

There are two types of notifications that you might see.

Email notifications are generated when an Application Submitter

has been assigned to or removed from an application.

An email is also sent by

JustGrants five days prior to the JustGrants application deadline,

when an application has been submitted, and when it has been recalled.

Bell notifications are displayed in the upper right corner and are visible

at all times and JustGrants a red indicator over the bell

displays the number of unread notifications.

Select the bell to read all notifications.

Application Submitters

will receive a bell notification

when another Application Submitter  is editing the application,

or has been assigned to or removed from an application.

Application Submitters will also receive a Bell notification

when the application is submitted.

Now that you can locate and open an application,

let's work our way through the submission of an application in JustGrants.

Let's start with some quick tips to ensure success when using JustGrants.

We recommend that you use Chrome or Microsoft Edge to access JustGrants.

Internet Explorer does not provide an optimal experience in JustGrants.

For entities

that already have a JustGrants account prior to applying in Grants.gov.

The Application Submitter should be sure to use the email associated

with their JustGrants account to apply for funding in Grants.gov.

If you are applying for or managing awards with multiple UEIs,

you will need to associate a unique email address with each account.

Each time you log in to JustGrants,

you will need to complete multi-factor authentication.

You set this up during JustGrants registration as discussed earlier.

You will have to select a button to send the code as a text

message, email, or voicemail and enter that code

in addition to your username and password each time you log in to JustGrants.

Also, take note that there are certain

web-based forms that must be submitted directly into the system,

such as the proposal, abstract and web-based budget.

Many applications also require goals, objectives, deliverables, and timelines.

Be sure all budget information is included in the Budget Detail form,

and ensure that you certify any MOUs, disclosures

and assurances.

Let's switch gears a bit now,

join Alan and begin working through some demonstrations

of the application process, starting with how to deal

with application cancellations and duplications.

Thanks, Ericka.

Let's get started by discussing some of the instances where you may

need to cancel an application or deal with a duplicate

submission.

If your organization mistakenly creates a grant application,

you can choose Cancel Application from the actions

dropdown in the top right corner of the application screen.

Once canceled, the application status changes to Resolved-Canceled.

Do note that the cancel option is final.

Canceled applications cannot be reopened.

Just Grant supports the

creation of multiple applications for unique projects under the solicitation

when they are allowed by the specific solicitation.

JustGrants will show what it identifies as potential duplicate entries

from Grants.gov

based on the Entity Identifier and Solicitation Title.

The Application Submitter needs to indicate if these are intentional,

unique projects that should move forward for continued work or submission,

or if they are unintentional, such as multiple system or human

submissions received from Grants.gov that should be withdrawn.

Select the Case ID link to review the application details.

Remove this application resolves the duplicate application

and changes the status to Resolved-Duplicate.

“Continue with this application”

creates a new case in JustGrants to be completed and submitted

as a separate application.

The Authorized Representative

is the only role that can accept or decline an award if offered.

This person must be designated in the application prior to submission.

This example displays one Authorized Representative

and this is the screen you will see if you are applying for an OJP or

OVW award. Awards from the COPS office required two Authorized Representatives,

one a civilian and another law enforcement.

COPS office awards display two drop-down menus.

Select the Authorized Representative from the dropdown menu.

If the person you want to select is not visible in this menu,

it means that either

the Entity Administrator has not yet invited this person to register,

or they have invited

an Authorized Representative, but that person has not yet completed

registration and has not yet logged in to JustGrants.

The Authorized Representative must be legally authorized

by your organization with the authority to enter into contracts,

grants, and cooperative agreements

with the federal government on behalf of your entity.

There are legal implications when accepting or declining an award,

so this is not a role that should be delegated to another.

In the Verify Legal Name and Address section,

the information displayed comes from SAM.gov.

This information is important because it associates this application

with the specific entity profile that is requesting funding.

Verify that you have the correct UEI,

that the legal name, Doing Business As, and address fields are accurate.

If anything in the legal name Doing Business As, or address

fields requires an update, it must be done in SAM.gov.

Make any necessary edits in SAM.gov and within 1 to 5 business days

you will see those updates and JustGrants.

Scroll down to the bottom of the page to select the acknowledgment checkbox.

Checking this box indicates that you are certifying

that all of the information in this section is correct.

Select the Continue button to open the next section.

As you

begin working on your application, it's important to be sure

that your proposed project is responsive to the solicitation requirements.

If you need to see the solicitation,

there is a link to it above the navigation menu on the right.

Most applications include a proposal abstract,

which is no more than 400 words, and summarizes the proposed project

and includes its purpose, primary activities, expected outcomes,

the service area, intended beneficiaries and subrecipient if known.

This must be completed in the JustGrants web-based form.

This abstract should be in paragraph form without bullets or tables,

written in the third person, and exclude personally identifiable information.

Abstracts will be made publicly available on the OJP and USAspending.gov websites

if the project is awarded. See the OJP Grant

Application Resource Guide for an example of a proposal abstract.

This is typically a concise summary of the project, and should describe

every major aspect of your proposal with the exception of any financials.

Individual solicitations may provide more detail on

what is expected in a proposal abstract for your specific application,

so please verify all requirements in the solicitation.

Notice a link to the solicitation in the upper right corner,

just below the actions menu.

In any JustGrants text box, you will find that

you get the best results by typing directly into the text field.

We don't recommend that you use a copy and paste feature from Microsoft Word.

Microsoft Word contains embedded formatting

that causes issues in the JustGrants text field.

Many of our technical support issues related to applications arise

because information was copied

from Microsoft Word and pasted directly into JustGrants.

If your proposal abstract has already been written in Microsoft Word

and you want to copy and paste, you will need to open notepad,

copy and paste from Microsoft Word into notepad,

then copy and paste from notepad into JustGrants.

Notepad removes the problematic formatting from Word

and allows you to paste plain text into JustGrants.

Once you do that, you can use the form editing options in JustGrants

at the top of the text field to highlight, italicize, indent, or create hyperlinks.

Once you have added the proposal abstract, use the Continue button

to open the next section.

The proposal narrative is a formal written request

for funds to support a specific program or project.

Most grant proposals explain why the funds are needed,

what the funds will be used for, and how the funds will be managed.

It's important to review the solicitation to determine all the requirements

for a proposal narrative for your specific request.

The solicitation may include a page number limit, font requirements, and specific

information that must be provided for your project to be considered.

Because the proposal narrative can be lengthy,

it is usually uploaded as a file attachment in JustGrants.

The Upload button indicates

that you are uploading a file attachment from your workstation.

Either drag and drop or locate the file on your computer.

Once the file appears, you are able to change

the name and associate the file with the category.

File categories are critical to the application.

JustGrants stores files and recognizes the file requirements

based on the file category.

For instance, if you are  uploading a proposal narrative,

the file category must be proposal narrative.

If it is not, JustGrants does not recognize that you have uploaded

a proposal narrative and will prevent you from submitting

the application for critical and required files.

The file category may be restricted from editing to prevent an error in uploading.

The file category also determines where you will be able to see a file

within the application.

Not all applications require the entry of goals, objectives, and timelines.

However, if you see these fields in your application,

it is likely to be required for your request.

Verify with the solicitation the requirements for entering goals,

objectives and timelines as they may differ from one solicitation to another.

Enter a new goal by selecting the goal link.

Each goal has a required goal statement.

Deliverables and objectives.

For each goal, enter the specific objectives and deliverables.

Once you have added a goal, enter the goal statement in the text box on the right.

This is a required field and is limited to 500 characters.

Each goal must have at least one objective and one deliverable.

However, you can add as many as you need to add an objective.

Select the objective link above the objective line again, add

as many as needed.

You can also use the deliverable link to add one or more deliverables.

Fill out the fields in the Objectives and Deliverables entries.

Add new goals by selecting the add link at the bottom of the screen.

Each goal must have at least one objective and at least one deliverable.

Select the Continue button to open the next section.

Before you get ready to submit your budget.

There is some preparation you can do to better understand the process

and make it go as smooth as possible.

In anticipation of entering the budget in your application,

it's a good idea to review the solicitation

for the specific requirements of your application, such as allowable

expenses, which are described in the solicitation.

You can open the solicitation

by selecting the Solicitation Instructions link in JustGrants.

The solicitation opens in PDF format, and you can either print or keep

the solicitation open for reference while you enter your information.

There are a lot of links in the solicitation

that might provide answers to questions you may have

as you enter information. There is also a link

in JustGrants that opens the DOJ Financial Guide.

This link provides you with a general understanding

of financial terms as they are applied across DOJ.

You will find definitions of terms, policy information and descriptions

that will assist you in understanding the information that is required.

Once you have reviewed the solicitation and the DOJ financial guide,

you are ready to complete the budget.

Proposed budget detail  information is submitted via

a web-based form, as attachments,  or not submitted at all.

Web-based requires

that budget categories are populated line by line directly into JustGrants.

Budget attachments require

the budget be uploaded as one or more files into the application.

In addition, the COPS office OVW, and OJP

present different budget structures in their applications.

In the next demonstrations,

we are going to show you both how to attach a budget spreadsheet

and how to enter budget information using the web-based forms in

JustGrants.

This is what an attachment budget will look like.

The program office

will determine the attachments required or whether separate uploads.

This is a representation.

You may see something similar or slightly different depending on their choices.

A budget is a critical element of most funding opportunities.

It's important to start thinking about your budget early

as funding levels of grant programs change each year.

Although the degree of specificity of any budget will vary

depending on the project and agency requirements, a complete

and well thought out budget will help to reinforce your credibility.

Your budget should seek to justify all expenses and be consistent

with your program narrative.

Some programs

require you to use web-based forms and JustGrants, which we'll do in a minute.

Other programs require that you upload the budget as a file attachment.

You will want to refer

to the solicitation for details about your specific budget requirements.

This demonstration shows what a file upload budget looks like.

In this case, you will see a list of attachments

that must be uploaded to provide budget information.

Each of these accordion sections allows you to upload a specific attachment.

It is very important that you upload the file attachment associated

with the accordion link.

For instance, if you are asked to upload the pre agreement cost

documentation, you must upload it into that accordion section

and use the file category associated with pre agreement cost.

Change the attachment name if needed.

Pay attention to the file category.

The file category indicates in which section of the application

the file will be stored.

Mandatory file uploads will have a visible red

indicator associated with the accordion section.

The file is attached in the section of the application

that corresponds with the file category selected upon upload.

Continue uploading all budget and financial documentation

in their respective sections as required by the solicitation.

The profile button seen here in the Indirect Cost Agreement

is not used in every category, but when it is used, it allows you

to attach a file that has been stored in JustGrants for all users.

Here you can attach a file that will be stored in the Entity

Documents section of your entity's profile.

This section is where your Entity Administrator

can add entity level documents that can then be referenced by all

JustGrants users.

Files stored in JustGrants are typically files that might be shared in applications

or awards, such as an indirect cost rate agreement.

All budget categories for  your application are listed

on the right side of the screen when using a web-based budget.

Refer to the solicitation for specific guidance

on filling out each of these categories For all categories.

Remember to include computations that clearly show how the costs were

derived, as well as documentation that explains the cost or line item.

If you are asked about conference costs, you will select yes or no.

Use the Continue button to open the next budget category.

Notice at the top of each category there is a link to open instructions

for that page.

This budget category is for entering personnel payroll figures.

List each position by title and employee name

if possible.

Show the annual salary

and the percentage of time that will be dedicated to this project.

List only employees of your organization.

Any other grant funded positions will be listed under the Consultants

Contracts category.

Use the additional narrative field to further explain

important details or calculations for the budget category.

The additional narrative field is not required.

However, it is strongly recommended that you provide as much information

as possible.

Some solicitations

require that you enter budget figures as total amounts for the award.

Others require that you enter amounts in each category on a yearly basis.

This example shows entry of budget amounts broken up by award year.

If you have a three year award, for example,

you will need to enter budgeted figures for the first year.

Then add a year.

You can copy the first year and update specific line items if you choose.

Once you add a year,

you can select the link for that year to see the line items in amounts.

If you have created a year

and would like to remove it, select the Delete Year option.

Use the Continue button to open the next section in the Fringe Benefits section.

You will enter amounts based on actual known cost or an established formula.

Fringe benefits are listed only for personnel

and only for the percentage of time devoted to the project.

Fringe benefits on overtime hours are limited to FICS

workers compensation and  unemployment compensation.

Notice that you can add or delete line items

using the add item or delete item links.

Use the Continue button to open the next section.

In the travel section,

you will itemize travel expenses for project personnel by purpose

in the additional narrative field, show how you calculated these costs

in training projects.

List travel and meals for training separately.

Indicate the source of any travel policies you have applied

and if applicant or federal travel regulations apply.

The use of federal grant funds to travel to non-DOJ

sponsored training events requires prior approval from the funding agency.

Use the Continue button to open the next section. In the equipment section.

List not expendable items that are to be purchased.

List rented or leased equipment costs in the contractual category.

Explain why the equipment is needed for the project to succeed.

Use the additional narrative field to describe the method that will be used

to procure the equipment.

Use the Continue button to open the next section in the supplies category.

List items by type and show how you calculated the costs.

As a note, an entity's own policy may be used

for items costing less than $5000.

Generally, supplies include any materials

that are expendable or consumed during the course of the project.

Use the Continue button to open the next section.

As a rule, construction costs are not allowable.

In some cases, minor repairs or renovations may be allowable.

Check the solicitation and with the program office.

Before budgeting funds in this category, use the Continue button

to open the next section in the consultant's contract section.

Indicate in the additional narrative field whether you will follow

your organization's format,

written procurement policy, or the Federal Acquisition Regulations.

Open the instructions to guide your entries in the Sub-Award category.

Should you need additional guidance related to Sub-award,

refer to the solicitation for more information.

Further questions should be directed to the contact listed on the solicitation.

Use the Continue button to open the next section.

Open the instructions to guide your entries in the procurement category.

Use the Continue button to open the next section.

Other costs are used to list items like rent, telephone, janitorial services,

and so on by major type and show how you calculated the costs

in the additional narrative field.

For instance,

you can show how rent was calculated

by providing the square footage and cost per square foot,

or a monthly rental cost, and how many months of rent are proposed.

Use the Continue button to open the next section.

Indirect costs are allowed only if you have a federally approved

indirect cost rate, and you attach a copy of the rate approval

as a fully executed negotiated agreement.

If you don't have an approved rate,

you can request one by contacting your cognizant federal agency,

which will review all documentation and approve a rate.

If your accounting system permits,

you may allocate costs in  the direct cost categories.

Use the Continue button to open the next section.

The Consolidated Budget Summary

page displays the total amounts you have entered for each budget category.

This page allows you to compare your totals

against the spreadsheet to verify accuracy.

Scroll down to view the budget totals and add any expected

program income.

Pay close attention to the table

near the bottom, indicating the fields in the standard Applicant Information

screen and the Budget Summary screen that must be equal.

Scroll down again to view the budget detail.

In this section, you can open each budget category

and review by line item to locate a discrepancy.

If you see a discrepancy, you can navigate back to the budget category

to correct it.

Use the Continue button to open the next section.

This section allows you to upload budget and financial attachments

that are required by or relevant to your budget.

Be sure to attach documents in the designated accordion sections.

Once attached, you can open the document name link to view the document.

Use the Continue button to open the next section.

If there are validation errors, meaning that there are discrepancies

between the standard Applicant Information section and the Budget Details section,

the errors are displayed at the top of the page.

Correct the errors and select continue again.

Once the errors are resolved, you can continue with the application.

Use the Continue button to open the next section.

The Memorandum of Understanding or MOU,

Additional Application Components, and Disclosures and Assurances section

may vary widely based on solicitation requirements in the MOU section.

Upload any documentation required in the solicitation.

This is accomplished using the standard file upload steps.

Use the default file category.

Use the Continue button to open the next section.

In the Additional Application Components section.

Upload files in the accordion sections as instructed in the solicitation.

Again, be aware which accordion section you are using to upload a file, and

be sure you are matching the file category with the accordion section.

In this part of the application, you will need

to select your own file category.

Do so with care.

The Disclosures

and Assurances Section presents a series of documents that must be read

and acknowledged in order to submit the application.

The disclosure of Duplication

in Cost Item section presents a yes or no option.

If yes is selected, the option to enter each duplication in cost

entry opens in the rest of the Disclosures and Assurances section.

Each document has a checkbox at the bottom of the document.

Once that box is checked, you can use the Continue button

to move to the next document.

Checking the box acknowledges that you have read, understood,

and agreed with the content.

The Additional Disclosures and Assurances Section provides

a place to upload additional disclosures and assurances

as needed.

The other documents section provides a place to upload any documents

that you feel will help your application, but were not requested elsewhere.

Select the Continue button to open the last section of the application.

On the Certify and Submit screen,

the final section of the application Application Submitters can select

the check for errors button to see if any validation errors are found.

Application Submitters can also check for errors on each section

of the application by selecting the Continue

button on the bottom right of each screen as they go along.

If errors are found, you will see a banner at the top of the screen and a caret,

which you need to select to expand and view the errors.

Each of the errors

listed must be corrected before the application can be submitted.

You can open the accordions for any section called out

with a red triangle to drill down to the specific error in the application.

Click the Edit application link to go directly to the error in your application.

The final review

and Certification of Application Confirmation checkbox cannot be selected

until all error messages in the application are resolved.

When an application has been successfully submitted,

the status changes to submitted and a message reads: “Thank you!

The next step in this case has  been routed appropriately.”

Okay, Ericka, it's time to explore some common questions

like what's going on that I can't seem to print out my entire application?

You can print all of the  web-based entries in JustGrants

by opening the actions menu and selecting print.

The Print option does not print any file attachments.

You will need to print those separately from your workstation

or shared drive.

Okay,

so I went and created all my text for my application in Microsoft Word,

but when I pasted it into JustGrants, it's a mess.

If you have already written out text for your application in Microsoft Word,

do not simply copy and paste that text into JustGrants.

It will cause presentation issues instead, copy and paste into notepad,

then copy and paste from notepad into JustGrants.

Use the formatting features in JustGrants to bold, italicize,

and otherwise format your text.

Why can't I submit my budget as an attachment?

Pay attention to required sections.

You must complete the application in the way that JustGrants presents it.

For example, if your application contains web-based fields for your budget

categories, JustGrants will not allow you to submit your budget as an attachment.

You must follow the steps indicated in JustGrants.

Once all errors have been corrected, you will need to recheck

the final certification checkbox on the Certify and Submit page.

Check for errors one last time to be sure you are ready to submit.

Then select the Submit button.

The status of the application changes to “Submitted,” indicating

that the application has been sent to DOJ for consideration.

Even though you have submitted

your application, if you find that there is an edit that must be made,

you are able to recall the application for correction,

but only before the JustGrants  submission deadline.

After the just submission deadline, no further edits or updates are allowed.

After you have submitted your

application, you are probably  wondering what's next.

Your entity will be notified if they have received an award

when all application for the solicitation have been reviewed

no later than September 30th of the calendar year.

Unsuccessful applicants will be notified no later

than December 30th of the calendar year.

Please remember who

your Entity Administrator, and Authorized Representative are.

They will be notified if the deadline for applications will change.

The system will also notify the Application Submitter,

Entity Administrator, and Authorized Representative

when the application has been received and JustGrants from Grants.gov.

And the Entity Administrator will receive notification

on when the award notification has been sent.

If you have submitted your application, the status will be

“Submitted.”

Let's take a look now at what you need to do to recall an application.

An application can be

recalled prior to the JustGrants deadline for further work.

If the application was submitted prematurely, if information was missing

from the application, or if the application needed to be updated,

only the assigned Application Submitter  can recall a submitted application.

Select the Application ID for the application recall.

A recalled application must be resubmitted prior to the JustGrants deadline.

Locate the application in the applications menu.

Select Recall Application from the actions menu.

This will make a pop-up window appear.

Enter a reason for the recall  in the Recall Application

Confirmation pop-up window.

Select Submit to continue with the recalled application.

Alternatively, select Cancel to return without any changes being saved.

All of the information regarding the recall of a submitted

application is captured in the audit trail.

The assigned Application Submitter, Authorized Representative, and Entity

Administrator will receive an email notification that the application

was recalled and is no longer considered to be submitted.

Select the Begin link in the assignment

screen to begin editing the recalled application.

While the application is in a recalled status,

the application will appear in the assigned users My Worklist.

Once the recalled application has been resubmitted, it will no longer

appear in the work list, but will be found in the applications menu.

The recalled flag displays while the application is in “Pending-Draft”

status, or if the deadline passes and the application was not resubmitted.

Once an application is submitted, the recalled flag will no longer appear.

Use the Continue button to navigate to any section of the application

that needs modification, and make all edits.

You can use the Save button to save completed work

without submitting the application, so you can return later to finish.

Use the Check for Errors button to verify the completeness of the application.

Correct any errors that are returned.

Or select the Submit button to resubmit the application.

Please note a recalled application must be resubmitted prior

to the JustGrants deadline.

Before we close, we would like to provide you

with additional resources we have created to guide you through the process.

The Justice Grants website has much more information

about JustGrants, including training resources and updates,

as well as links to things you need such as how to print an application.

Additional instruction on application submissions and JustGrants User Roles.

Guide, links to the OJP Grant Application Resource Guide,

The OJP, OVW COPS funding opportunities,

The DOJ Application Submitter Checklist, Resource links for SAM.gov,

and Grants.gov.

When you visit

the Justice Grants website, you can open the training link.

You will see a list of training topics displayed.

Select a topic to explore and you will open a page

with training resources dedicated to that topic.

Typically, you will find a Job Aid Reference

Guide and quick reference guides.

The Job Aid Reference Guides provide step by step instructions

with screenshots to help you walk through a task.

You can print these or view them on screen depending on how you like to work.

There are also a great reference if you are in the middle of a task

and want to verify the next steps.

The quick reference guides are short three to four page

guides that walk you step-by-step through specific tasks.

The Department of Justice has

three managing offices that provide funding opportunities.

The Office of Justice Programs OJP is a federal agency that provides

federal leadership grants, training, technical assistance, and other resources

to improve the nation's capacity to prevent and reduce crime, assist

victims, and enhance

the rule of law by strengthening the criminal and juvenile justice systems.

The OJP Grant Application Resource Guide link here provides guidance to assist

OJP grant applicants in preparing and submitting applications for OJP funding.

It addresses a variety of policies, statutes, and regulations

that apply to many or in some cases, all OJP program applicants.

There are instructions in this guide on how to apply

and links to the Grants.gov resources.

The Office on Violence Against Women or OVW provides federal leadership

in developing the national capacity to reduce violence against women,

and administer justice for and strengthen services to victims of domestic violence,

dating violence, sexual assault, and stalking.

The COPS office provides

funding to support community policing and public safety efforts,

locate funding opportunities offered by all DOJ managing offices, OJP

and the COPS office at the second link

on this page to access the JustGrants Resources website.

You can also find training for Grants.gov on the support page linked here.

Grants.gov training includes instructions on how to register in Grants.gov.

The various user roles associated with that system,

how to search for a federal grant and how to begin the application process.

JustGrants technical issues should be sent to JustGrants technical support.

For grant application status, check the website from the DOJ managing

offices, COPS, OJP and OVW

to contact the COPS and OJP technical support desk.

You can send an email to [email protected].

You can also call [phone] Monday through Saturday between 7 a.m.

and 9 p.m.

Eastern Time, or between 9 a.m.

and 5 p.m.

Eastern Time on Sunday and Federal holidays.

If you are an applicant or award recipient for an OVW award

and need assistance, contact the support desk at or JustGrants support

at [email protected]  or call [phone].

Their hours are Monday through Friday, 7 a.m.

to 5 p.m. eastern.

Please use the JustGrants support email or phone line

for any issues that you may have

when working in JustGrants.

Thank you very much for joining us today.

We hope that you find the information we have provided to be useful.