Your Life in 13 Pillar (Framework Walkthrough) Notion, Email, Files & more

Summary

The speaker is excited to launch a new course titled 'Simplify Your Digital Life,' which serves as an in-depth guide to organizing one's digital workspace. The course introduces the '13 Pillar System,' a method for categorizing digital files and information into 13 distinct categories, ranging from personal finance to mental clarity. The system is designed to increase productivity, reduce stress, and streamline digital organization across various platforms, including email, Google photos, and project management tools like Notion. The speaker emphasizes the importance of an organized digital life, shares personal experiences and struggles with digital clutter, and offers practical tips for implementing the 13 Pillar System. The session concludes with a Q&A, providing further insights into the system's application and the speaker's digital organization strategies.

Takeaways

• 🚀 The speaker is launching a new course called 'Simplify Your Digital Life', which is a comprehensive guide to organizing one's digital workspace.
• 📅 The course is a detailed extension of the concepts briefly introduced during the workshop, focusing on the 13 Pillars system for organization.
• 🎓 The speaker's expertise includes marketing, YouTube content creation, and teaching productivity tools like Notion to business owners, ADHD sufferers, and general audiences.
• 📁 The importance of having an organized computer and phone is emphasized as a critical aspect of productivity, and the speaker shares personal experiences and struggles with digital organization.
• 🔑 The 13 Pillars system is introduced as a universal categorization method that can be applied across various apps and platforms, including email, Google Photos, and Notion.
• 🌈 Color coding is used within the Pillars system to help users quickly identify and sort information, with each pillar assigned a specific color for easy reference.
• 📈 The benefits of the system include increased productivity, reduced stress, and better communication with coworkers, bosses, and clients.
• 🤝 The speaker engages with the audience by asking them to raise their hand in the chat if they relate to the struggles mentioned, fostering a sense of community and shared experience.
• 💻 The course offers a significant discount for participants of the workshop, incentivizing further learning and engagement with the material.
• 📝 The speaker discusses the process of applying the Pillars system to different digital tools, emphasizing the customization and personalization available to users within the framework.
• ⏰ Time management is a key theme, with the speaker advising on strategies for maintaining an organized system, including regular updates and the use of technology like Google Calendar and Alexa for reminders.

Q & A

What is the name of the new course being launched by the speaker?

The new course being launched is called 'Simplify Your Digital Life'.

What are the three major overarching categories in the speaker's system?

The three major overarching categories are Home, Business, and Health.

How many pillars are there in the speaker's system for organizing digital life?

There are 13 pillars in the system.

What is the color code for the Entertainment pillar in the speaker's system?

The color code for the Entertainment pillar is black.

Which pillar does the speaker recommend for organizing personal finance?

The speaker recommends using the Personal Finance pillar for organizing personal finance, which is color-coded dark green.

What is the purpose of the speaker's system?

The purpose of the speaker's system is to help organize and simplify one's digital life, including computer files, emails, photos, and notes, by categorizing them into the 13 defined pillars.

How does the speaker use Google Photos to organize their photos?

The speaker uses the pillar system within Google Photos by creating albums with cover images based on the colors and names of the pillars, and then organizing photos into these albums accordingly.

What does the speaker suggest for managing email subscriptions?

The speaker suggests creating a separate email account for newsletters, and then using filters and colors to organize incoming emails into folders based on the 13 pillars.

What is the discount code for the speaker's new course?

The discount code for the course is '10 off o, 2023' which provides $10 off the original price.

How often should one maintain their digital organization system?

The speaker suggests that maintenance will depend on the individual's usage, but generally, it should be done periodically to keep the system effective and uncluttered.

What is the speaker's stance on using multiple colors within the same digital organization platform?

The speaker acknowledges that some platforms have limited color options, so it's necessary to simplify and use a color code guide that fits within those constraints.

Outlines

00:00

🎉 Introduction to the Workshop and New Course Launch

The speaker expresses excitement for the workshop and announces the launch of a new course titled 'Simplify Your Digital Life.' The workshop serves as an introduction to the course, focusing on organizing one's computer and digital space. The discussion will cover various apps and tools, including Notion, Google Photos, and email management. The speaker also mentions their background in teaching marketing, their focus on helping business owners and individuals with ADHD, and their content creation needs that necessitate an organized system.

05:01

📉 The Consequences of Digital Disorganization

The speaker elaborates on the negative impacts of an unorganized digital workspace, such as decreased productivity, lost time and energy, increased stress, and frustration. They introduce the '13 Pillar System,' a method they started using in 2021 that has significantly improved their organization. The system categorizes all digital content into 13 distinct categories, which are color-coded for ease of use. The speaker also provides an overview of the three main categories: Home, Business, and Health.

10:02

🏠 Home Category Pillars Explained

The speaker breaks down the six pillars under the Home category, which include Entertainment, Family, Friends and Social, Home and Household, Personal Finance, and Travel. Each pillar is color-coded and has specific focuses, such as Entertainment encompassing hobbies and leisure activities, Family including immediate and extended family matters, and Personal Finance dealing with budgeting and bill management.

15:02

💼 Business Category Pillars and Their Applications

The speaker outlines the business-related pillars, which include Business Projects, Clients and Networking, Content Creation, and Sales and Marketing. They explain how these pillars help categorize professional tasks and communications, with examples of how they might be used. The speaker also clarifies that while some items could fit multiple categories, the primary focus should determine the pillar's assignment.

20:02

🧘 Mind Expansion and Organizational Tips

The speaker discusses the importance of maintaining an organized digital space for mental clarity and productivity. They introduce the concept of 'Mind Expansion' for educational and learning materials and differentiate it from 'Mental Clarity,' which is focused on mental health. The speaker also provides tips on managing digital content across various platforms and the importance of regular updates and maintenance.

25:04

🖥️ Applying the Pillar System to Digital Platforms

The speaker provides examples of how the 13 Pillar System can be applied to different digital platforms, such as Mac or PC file organization, Notion templates, and Google Drive. They emphasize the flexibility of the system, allowing for additional folders when necessary, and the importance of maintaining an organized system for long-term efficiency.

30:05

📸 Utilizing Google Photos for Organization

The speaker shares their extensive use of Google Photos for organizing personal and professional photos. They discuss the advantages of Google Photos' search capabilities and how they have implemented the pillar system within the app for albums. The speaker also addresses storage concerns, mentioning their use of paid storage to accommodate their extensive library.

35:06

🔗 Organizing Bookmarks and Managing Email Subscriptions

The speaker describes their method for organizing bookmarks in Google Chrome and managing email subscriptions across different accounts. They highlight the use of filters, colors, and folders within Gmail to maintain an orderly inbox and the creation of a separate email for newsletters to keep personal and business communications separate.

40:06

🗂️ Physical Organization and the Role of Technology

The speaker touches on the organization of physical documents, such as tax returns, and how they can be integrated with the digital pillar system. They also discuss the use of technology, like Amazon Alexa, for setting reminders and alerts to help with time management and staying on top of tasks.

45:07

📱 Notification Management and Focus Techniques

The speaker shares personal strategies for managing notifications on their iPhone, including the use of a lock box to limit phone usage and scheduled notification summaries. They emphasize the importance of focus and productivity, suggesting tools and apps that can help manage distractions and maintain an organized digital life.

50:08

📚 Final Thoughts and Course Promotion

The speaker wraps up the workshop by promoting their new course, which delves deeper into the topics discussed during the workshop. They provide a discount code for the course and mention that it will cover more on apps like Notion, Google Photos, and email organization. The speaker also encourages participants to check out their YouTube channel for more content on digital organization.

Keywords

💡Digital Organization

Digital Organization refers to the process of managing and structuring digital assets such as files, photos, emails, and notes in a systematic and efficient manner. In the video, the speaker emphasizes the importance of digital organization for increasing productivity and reducing stress, particularly in the context of business operations and personal life management.

💡Pillar System

The Pillar System is a categorization method that the speaker uses to organize various aspects of digital life into 13 distinct categories or 'pillars'. This system is central to the video's theme, as it provides a framework for sorting digital content, ensuring that everything from work projects to personal photos has a designated place.

💡Productivity

Productivity is the efficiency of an individual or system in converting inputs into desired outputs. The video discusses how disorganized digital spaces can decrease productivity, as time is wasted searching for files or information. The speaker's goal is to help viewers enhance their productivity through better digital organization.

💡Google Photos

Google Photos is a photo sharing and storage service that the speaker highly recommends for organizing and storing personal and professional photos. It is highlighted as a preferred tool in the video because of its search capabilities and the ability to free up space on personal devices by syncing with the cloud.

💡Email Management

Email Management involves the organization and handling of emails to improve efficiency and reduce clutter. The speaker discusses creating separate email accounts for different purposes, such as one for business and another for newsletters, and setting up filters to automatically sort incoming emails into designated folders based on the Pillar System.

💡Notion

Notion is a productivity and organization tool that the speaker uses extensively for note-taking, database management, and project planning. Although not the main focus of this particular video, the speaker mentions that they have other resources and courses dedicated to teaching Notion, indicating its relevance to digital organization.

💡Content Creation

Content Creation is the process of generating digital content, such as blog posts, videos, and social media posts. In the context of the video, it is one of the pillars and is discussed in relation to managing creative work and digital assets associated with various projects.

💡Mental Clarity

Mental Clarity, as a pillar, refers to the organization of materials related to mental health and well-being. This includes therapy notes, prescriptions, and resources for personal development. The video emphasizes the importance of separating these materials from physical health and fitness to maintain clear digital boundaries.

💡Sales and Marketing

Sales and Marketing is a pillar that specifically deals with the organization of materials related to paid advertising and revenue-generating activities. The speaker distinguishes this from content creation, noting that anything involving direct monetary transactions or marketing efforts belongs in this category.

💡Google Drive

Google Drive is a cloud storage service that the speaker uses as part of her digital organization strategy. It is mentioned in the context of organizing documents, with an additional 'archive' folder created for less frequently accessed files. This reflects the speaker's approach to maintaining an orderly digital workspace.

💡Apple Notes

Apple Notes is a note-taking app that the speaker has heavily utilized for organizing personal and professional notes. The video describes the process of decluttering and organizing notes into folders, which is part of the speaker's broader strategy for achieving digital organization and enhancing productivity.

Highlights

Launch of a new course called 'Simplify Your Digital Life', a comprehensive guide to organizing digital workspaces.

Introduction of the 13 Pillars system, a method for categorizing and organizing digital files and information.

The importance of having an organized computer and phone to prevent decreased productivity and increased stress.

Discussion on the hidden epidemic of disorganization in digital spaces and its impact on daily life.

Personal experience of the instructor as an ADHD business owner emphasizing the need for an organized system.

The instructor's discovery of a personally effective system in 2021 and its subsequent teaching to clients and business owners.

Color-coding within the 13 Pillars system for easier categorization and retrieval of information.

Integration of the 13 Pillars system across various apps including Notion, Google Photos, and email for a unified organizational approach.

Practical examples of how to apply the 13 Pillars system to different aspects of life, including family, work, and personal projects.

The use of technology and apps to streamline and simplify digital organization, with a focus on their individual benefits.

Offer of a significant discount for participants of the workshop on the new course material.

Highlighting the time-saving potential of an organized digital system and the long-term benefits of the initial setup effort.

The instructor's preference for using Google Photos for its search capabilities and organization features.

Strategies for maintaining an organized system, including regular updates and the use of multiple devices and platforms.

Use of Gmail filters and labels to organize and prioritize incoming emails, reducing digital clutter.

The concept of 'mental clarity' as a pillar, emphasizing the organization of mental health and personal growth materials.

Tips for managing notifications on digital devices to improve focus and productivity.

Use of voice assistants like Amazon Alexa for reminders and notifications to aid with ADHD and executive functioning.

Final Q&A session addressing specific organizational challenges and providing tailored advice for different digital platforms.

Transcripts

I'm really excited for this Workshop we

had a lot of people sign up for this one

so hopefully people start rolling in um

basically today this is actually the day

that I'm launching my new course called

uh simplify your Digital Life and this

is kind of a primer to it it's kind of

um talking about all of the stuff that

you need to know to organize your

computer which we all struggle with

awesome we are going to be talking a

little bit about notion not as much

today we're going to be talking more

about the framework behind what I teach

with the pillars which is my favorite

thing to teach and it kind of lends

itself to notion as well as all the

other apps that I teach Google photos

email we'll be talking about all that

today so I'm just going to get started

hopefully people will just jump in go

because I'm sure I want to leave time

for Q&A at the end and we will be

talking about multiple apps today so

we'll definitely be talking about that

all right my computer tells me it's 12

o'clock all right so this is what we're

going to be learning today is we're

going to be talking about why it's

important to have an organized computer

and phone um where we're going to be

talking about some of the things that

happens if you don't um o pillars with

Google candle we'll definitely answer

that at the end um the basics of the 13

pillars so we'll be talking about it if

you guys haven't seen some of my videos

about the pillars um it's okay we we

will literally be walking through that

as well as a refresher for those who

have and then we're going to be walking

through um how that can be used in

different apps so let's just get started

I will say at the very end I will be

giving you guys a big discount for being

here for my new course so the course is

launching right now and it is basically

this but like a lot more in depth so

basically we'll I'll be going through a

lot more in detail how to set things up

today I'm going to be walking through

more of like what can happen if you set

it up so this is kind of walking through

what it looks like so a bit about me so

I teach um specifically marketing uh

most locally I do a lot of stuff um on

my YouTube channel I mostly teach notion

and productivity to mostly business

owners and adhders I also have a ton of

notion templates and I have an online

course on notion um you can just go to

notion. jam.com I also have free notion

resources you can check out also teach

some other tools and I will be talking

about that today the two that I also

teach are Google photos as well as email

so a lot of people utilize Google photos

and we'll be talking about that a little

bit and that's also a big part of the

course and then I also teach this 13

pillar system so that's just something

thing to think about as well is I have a

ton of different things that I teach and

I also do a lot of content creation

which is why I need to have an organized

computer so let's talk about why this is

an important topic I think that having a

disorganized computer and phone is a

hidden epidemic it affects everyone we

talk a lot about in society about how

disorganized our homes are but do you

know what another big part of what we

spend our time in

is our computers and our phones I'm sure

you're like me we are constantly

downloading things you know taking

photos there's just a lot of content

coming at us and if you don't have a

good system it's going to be really

really hard to maintain all of that so I

am an ADHD I'm a business owner and I

create a ton of content so having an

organized computer is extremely

important that is something that you can

definitely like think about is okay what

is the most important thing um and that

is to have a system so for me in 2021 I

actually found a system that works and

that's what I'm going to be teaching

today I actually have been working with

um business owners and clients for years

and one of the things I found when I was

working specifically trying to help

people make marketing content is I would

look at their computers because you know

how you can share screens and I was like

man everything is disorganized their

inboxes files nothing was synced nothing

was backed up it was just chaos and this

wasn't just one client this was every

client that I had it wasn't adhders it

was everyone I realized that I have to

teach this system that I have learned

and set up for myself because I found it

so helpful for a lot of people so raise

your hand in the chat does this sound

like you do you have thousands of unread

emails right I see it all the time see

people with 10,000 unri emails do you

have a computer or phone that's

constantly out of storage or you can't

do updates on it this I mean this is

this is me too photos and videos that

aren't in a localized spot um or even

backed up so if something happens to

your

computer your photos are gone so are you

wasting hours trying to find files

because um I looked this up and

apparently at most businesses employees

spend almost two hours per day finding

information yeah so there's you guys are

saying in the chat there's so many

people being like this is me this is me

this is me I was this way too like I am

constantly subscribing to things or

downloading things and I just had stuff

everywhere and it was driving me crazy

so having a system is something that I

had to figure out for myself so what

happens if you don't have an organized

computer in digital workspace first of

all decrease productivity and disrupted

workflow you're you're working at

something then you're like oh wait where

did that file go and then it takes you

20 minutes to find it you don't have a

good labeling system you don't you know

know where it is uh lost time and energy

getting in hyperfocus is hard staying in

it is even harder increase stress and

frustration and obviously anxiety it's

just like oh my gosh my computer and

then you just like turn it off you don't

want to be around it and then also the

way that you communicate it annoying

your co-workers bosses or clients they

they're like oh man why is you know you

lost my thing or or you know this is

taking forever because your computer is

so chaotic and you don't know what to do

so my goal today is to help you you guys

figure out a system to organize not just

your computer but every single thing

that you have online and it's a one

system so it's called the 13 pillar

system how many of you guys have heard

of this comment below I mean some of you

guys have probably seen it on my YouTube

channel I've talked about this before

maybe you've heard of it maybe you

haven't but this is a system that I

started using in

2021 and it revolutionized how I

organize my computer and my phone

basically there's 13 different

categories um it was actually part of um

August Bradley actually created most of

these I have actually like sort of taken

his like method and like changed it and

then also made it for myself so I

started using this first in notion um

which you know you've probably seen on

my YouTube channel but then I started

using it for everything for my photos

for my email for my notes everything so

basically what this does is it takes all

the things that we have on our phone and

computer and sorts it into 13 different

folders categories or what I call

pillars and this is not just business

this is also your life this is family

friends you know your personal finance

travel all that all of these are split

into 13 different pillars and we'll be

walking through all of it yes the number

13 all my swifties out there um so this

is set into 13 different pillars and I

have found that I haven't found any

additional pillars needed everything in

my entire life and I've used this system

for two years can fit into one of these

13 and you can ask questions in the chat

and I'll tell you which category they go

into because if you say something I'll

be like well that'll go in there and

we'll get some time for Q&A at the

end so I did want to kind of walk

through okay so this is kind of the

there's three major overarch overarching

categories home business and health so

as you can see here I've got home and

then that splits into six I'm not going

to go through these I'm going to go

through each individual one so I'm just

kind of showing you we've got home we've

got business and then we've got health

and this includes mental health as well

so that's kind of

both so I just wanted to show you kind

of that overarching the other thing that

was different than the original August

Bradley one is this is also

colorcoded so I don't know if you are

like me I like things color coded so I

have created a color code guide for each

pillar and so whenever I'm using my

pillar system if the app or software

allows me to add a color I will now

unfortunately some there's there's only

a limited number of colors on a lot of

apps so sometimes I have to repeat

colors so some of these are repeated but

for me I know like the ones that I've

repeated are ones I don't use as much so

for me both travel and sales and

marketing are two that are the same

color but I don't travel much and I also

um don't talk talk about sales and

marketing as much as I talk about

content so for me it works you can

always change it depending on if you

want to add more colors you could add

like brown or something but I tend to

just stick with those colors and we'll I

I can give you guys in the follow-up

email um a screenshot of that otherwise

you can screenshot it for yourself so

what does this actually mean like what

do the pillars mean so to me the pillar

are basically the folders the parent

level of files that I use in many

different ways so here's a list of

things that I use this pillar system for

my inbox so the folders on the side

notion um my main area is sorted into

the 13 pillars and that's in my

templates as well all of the files on my

computer all those file folders in every

single space I have it sorted into 13

pillars Google photos I've organized all

of them into overarching file categories

which we'll talk about Google Drive no

notes the note app on my phone I have

folders on the side bookmarks on Google

Chrome and then even canva I organize

all of my canva documents into these 13

uh pillars so I use this again in every

single app that allows me to do this so

let's start with going through each of

the 13 so you kind of understand what

each of the 13 are and giving you

examples so we'll start with the first

one under the home category is

entertainment this is one that I had to

kind of make up because there wasn't

this before in August's system and I was

like man like I I I track a lot of

entertainment so things like TV shows

I'm watching movies fictional books

games hobbies anything that doesn't

really have a purpose and is just for

entertainment and the color for this one

is black I chose that because the color

of a TV is black and so that's why I

chose black so that's the first category

in the pillar system the next one is

family so this includes things like your

kids spouse parents and siblings

extended family pets this could in

include things like for example I'm

going to a funeral on Friday so that

would be you know purple is a family

funeral um weddings um anything to do

with your family is purple so that's

going to be like it could be your school

you know kids school work whatever it is

as long as it has to do with someone in

your family it's purple all right the

next one is friends and social this is

kind of an ogre archain category so this

could include things like dating so if

you're not married um dating would be

included under friends and social

friends social life reunions and parties

and then even networking I would

consider networking friends and social

more so than just business because

you're making connections in friends so

anything to do with friends social that

is light green and that is the category

for that the next one is home and

household so I chose pink for this one

because that's my favorite color but

basically this is anything to do with

home so this could be including things

like cleaning and Shores moving

organization decorating renovating

anything to do with your home that is

one category and that is

pink so the next one is personal finance

so this is really anything to do with

money doesn't have anything to do with

sales this is specifically managing your

money so things like budgeting

bills uh it could even include things

like health insurance um which you could

also put in the health and fitness

category I would maybe put it in this

one any basically any type of admin um

loans credit cards anything finan goes

in personal finance and that color is

dark green I pick that because it's

money the money is what you have for

that all right the next

one travel travel is again is the last

category in home and that is is also

dark blue so this includes things like

trips this also includes your car so

anything to do with your car goes under

travel um packing lists passports

anything to do with travel itineraries

anything travel goes and travel so those

are the six categories for the home

category in that so the next thing is

business projects so this goes under

business so this is great if you are

like in an entrepreneur but this also

can fit if you have a day job or if you

work any type of job so business

projects this could be projects for work

this could again be projects for

anything we've got things like courses

offers Services products job search if

you're looking for a job if you're

writing a book anything Project based is

goes under business projects and this is

yellow so this and again I'll show you

guys at the end so you guys can remember

there's a lot to remember we're going

through 13 of them it will take some

time to memorize these but once you do

you will know exactly what everything

fits

into okay the next one clients and

networking this one's important and I

picked red for this tax returns go in

finance for sure because business is

specifically projects that you're

working on so anything like tracking

your your finance will go in personal

finance and that's for business as well

it's personal and business finance

clients and networking go in Red so this

is things like I I picked red because

it's important these are people that

you're talking to your clients any past

clients this also can include your

network and acquaintances so I've kind

of gone back and forth between having

networking be in Social this is more for

like specifically like business

networking like like people that you're

having meetings about for business um

potentially to work with them and then

also mentors and mentees so basically

people in your network that have to do

specifically with business are under the

client networking and again it's more

clients focused and and people that

you're working with um it could also be

vendors for events that you're working

with whatever it is clients red this is

an important one so I picked the color

red all right the next one is content

creation so if and this could be whether

or not you have a business if you're

posting on Instagram for yourself could

also be included with that we've got

podcasts videos um blog posts social

posts email marketing anything to do

with content videos photos that I I put

as blue and if you actually download my

content calendar template on on notion

you'll see that everything in that

template is blue because I have set it

up so that everything content creation

is blue so for me I have all that what

if your business projects involve

content creation you would still put

that in content creation because um

business projects are basically anything

non content creation project s so I

would consider that content creation um

because it's still under the business

General category like you're good like

so so I would put content Creation in

its own category here the next one is

sales and marketing so this one's a

little different it's not content

creation it's more of like paid ads any

type of advertising that isn't like

making content so this could be things

like SEO um affiliate marketing anything

that has to do with making money

directly or spending Direct ly to create

um marketing this could be things like

Billboards tv ads anything if you're in

a business and it's not making like

social media content creation um so it's

kind of a little bit tricky uh to kind

of separate those two but this is what I

found is is anything that you can't make

yourself this is something that you have

to like spend money or or figure out a

way to do is under sales and marketing

and then the last one okay does mortgage

or rental lease go under household or

Finance okay so I would put that

under honestly I put that under Finance

because it has to do with admin stuff I

would say home is more around the

daytoday of your home um so that's like

organizing cleaning that sort of thing I

would put anything mortgage related

under Finance um specifically it's like

so even like your car loan i' put that

under Finance as well okay this one is

kind of a large category which is health

and fitness and this is specifically

your body this is not mental health this

is just physical health so things like

food and grocery meal planning fitness

and exercise Sports so if you you know

foll any sports uh weight loss this

could also include things like your body

so massage chiropractors so like for

example in my email I put all of my

chiropractors and massage stuff under

under uh health and fitness your gym

Maybe you have a gym membership um any

supplements you're taking all of this

goes under health and fitness what

investments go under sales and marketing

um I would probably put that still under

Finance because again it has to do with

money that's what I would personally do

okay so all right we've got two more so

we've got mental Clarity so this okay so

the next two categories are a little bit

you have to kind of figure out the

difference there is a big difference but

it it took me a while to learn so mental

Clarity is basically mental health um

this is dark blue this includes things

like therapy prescriptions um a lot of

you guys have ADHD or any other

diagnosed conditions um that are

specifically mental these are things

that um are helpful I also put things

like personality tests in this category

um just because it's like um things that

you're focusing on mentally and and kind

of just figuring out with your

personality that is and so the then the

next one a lot of people are like well

what about what is mind expansion what

the difference this is education and

learning so we've got things like books

courses this could also include if

you're in school um articles you read

homework anything to do with learning

and absorbing knowledge goes under mind

expansion so that is the last category

so we've gone through all of them so

those are the 13 pillars I find it

helpful to color code things with

multiple Shades yeah that's cool if

business was pink um you could do

whatever you want for color coding um

it's hard with some of the platforms and

I'll show you why it's hard to get the

multiple different shades because a lot

of these platforms only give you like

one color option and that's why I've

tried to simplify it so I will show you

guys exactly what I mean by that okay so

you've learned the 13 pillars and and

we've we've gone through them all um it

might seem like a lot but once you use

this every day it becomes second nature

you can throw anything at me and I will

tell you what it what category it goes

under I've struggled to find anything

that doesn't fit unto these 13 um and I

I've used this for two years so I it

kind of covers everything in your life

and business I there's really not much

uh that I can think of language learning

would be mind expansion for sure yeah so

that's what I'm saying like you can kind

of think of things that it's like yep

that goes under learning I would

consider that learning so like do a

lingo that kind of thing um for sure

mind expansion

okay and I'll show you guys maybe at the

end maybe I'll show you guys my

knowledge base and data in in notion and

see exactly how many different types of

of of ideas I have for this because I

have a ton so one thing to think about

is some people are like get kind of mad

they're like I don't want like there's

certain ones they're like I don't use

that or something so especially if

you're not a business owner you may

eliminate some if you want or if you

really really really wanted to change

when you can um it is your life you can

do what you want however I don't

recommend adding any more this is

already 13 is already a lot so so trying

to like add more I would either change

something out or try to figure out how

it can fit into one of the 13 we want to

simplify not make additional categories

you don't want to have like 25 different

categories it's going to make you crazy

so try to go under 13 if you can because

this is what I found um works and I

think it's very I think it's pretty like

holistically fits a lot of things

so all right so one thing before we

start talking about like your computer

and utilizing this system make sure that

you have updated everything this is

something that I work with a lot of

people and they are like years behind on

updates make sure that you are updating

your phone and computer to the latest

edition yep just updated my MacBook this

morning perfect because sometimes what

happens a lot of people don't know this

if your like computer has like the

update waiting in the background it can

actually slow it down so okay it says I

feel the opposite Things fall in several

areas how do you manage things that are

relevant multiple pillars it's actually

like the more that you think about it

the more you'll find one that fits a

major pillar over the other and there

are times on notion that maybe it'll go

into two but it's it's rare for me to

find ones that go into two it's going to

take some time as you're kind of

retraining your brain you're going to

find ones that fit one more than the

other it yeah it might technically fit

two categories but I would just figure

out a way for yourself to be like okay

it's going to go in this category yeah

going back on that do you pick the

primary pillar and have sub pillars yes

I do have sub pillars for sure and we'll

talk about that so there are like

categories within those main pillars for

sure there it's not like that just like

for example health and fitness you can't

get everything into health and fitness I

have sub pillars within that for sure do

emails with recruiters about finding

jobs go under business I would put that

under if it's job search like if if you

are looking for a job I would put that

under business projects teach dance okay

so if dance is your career that would be

a business project because that is your

job so again so some of these fit into

multiple but like dance as like maybe

you going to go dance for fun would be

under health and fitness but if that's

your business that would be a business

project if that makes sense so like for

example I teach content marketing so

that would be a business project not

under content because it's a project I'm

working on teaching it that's something

to think about like again there's like

all these little tiny little things that

like make sense but you just have to

really think about it okay if I'm a

dance instructor that is my business

that's going to be a business project

yes technically it's a health thing but

that's not what I'm using it for in if

you have to think about it in context

like this is a project I'm working on if

you're writing a book on something that

would go like maybe the book is about

health and fitness that's not going to

go under health and fitness that's going

to go under a business project under

your book that you're writing about so

you have to really think about it from

like what is the main reason that it

exists and it's because it's a business

project that you're working working on

I've had a couple people in the past

like have very very old computers and

phones that just don't allow them to

keep things updated so um if you are

like if it's really stressing you out to

the point where your computer's so slow

and I've had this happen to so many

people you might want to think about

upgrading just because um it's going to

save you a lot of time and energy so

that's just one thing to note um and

obviously some people don't have the

budget for that but you know if you can

it's going to save you a lot of it's

kind of like how you invest in a

mattress right like you're using that

every day you're using your computer and

your phone every single day yeah like

the idea of being forced to pick a

primary yeah it's really helpful you

just kind of have to be like this is

what it is and I'm not changing it and

it helps you make those because here's

the thing you guys ad steers executive

functioning we struggle to make

decisions once you figured it out it's

like I'm sticking with that and that is

the pillar it's going under and it's

going to stay there I'm going to talk a

little bit about how the pillars work on

different platforms so I'm just going to

show you some examples some screenshots

a lot of of this goes really more in

depth in the course because I teach you

like how to set it up but I'm showing

you kind of the end result so for

example if you're using like a Mac or a

PC one of the things that I do under

everything so if I'm like opening up the

movies you know folder on my computer I

will have it organized by by the pillars

so first thing I've got is business

projects and you can see on a Mac I have

the little color in the corner so I have

yellow for business projects if you're

work for a company or not self with the

clients networking um I would say the

clients and networking would still be

the clients that you work with at your

job sales and marketing you may not need

so you just wouldn't create a folder for

it um is what I would

recommend okay so then you've got

clients content creation Min expension

person I'm in obviously again here you

can see I only have five categories of

the 13 for this whatever whatever folder

this is in so you might not use all of

the pillars but they're there for you if

they if you need them so for me if I'm

I'm on like my computer and I'm under uh

the photo section I might have a lot of

family photos right so I would put so

what I would do is I would go through

all my photos find all the photos that

have to do with family pop them into

that folder from there you would then

continue to go down so one thing I've

done is I've organized it by year I've

organized it by person I've organized it

by for example um within photos

sometimes I'll have like travel so for

example you might have a family trip I

would actually not put that under family

I'd put that under travel because it's a

it's a vacation that you went on so

sometimes you have to kind of like think

okay well this is a trip so I'm going to

put that under travel and then you would

make a travel folder and then what I do

is I organize it by year first and then

location and I use a lot of things like

colons or dashes that sort of thing do

you have multiple folders on your

computer with the same names yes so I

yes so this so like for example business

projects client all this folders I would

have these exact same folders

like for example I'd put these within

movies I'd put these within downloads

I'd put these within pictures and it

would be the exact same folder titles

you could add things like pictures colon

business projects pictures colon clients

whatever you want I personally don't use

the search on my computer much I do more

so in Google photos um so it just

depends on the platform for you that is

something that I would recommend but I

can maybe show you guys a little bit

about this at the end um I do share

about this more in the course about like

setting all this up this is like an

example of using it on your computer

with a color so you can see that you can

add colors on specifically on

Mac within notion this is actually one

of my templates so you can uh download

my uh life tracker template and you can

see that I have it organized in board

view these are the pillars um and it

actually relates to a ton of different

databases but you can see here I've got

business project client operations cont

you can see exactly all that is and then

when you open each of those I actually

have my tag and knowledge vault which I

show on this one it's kind of confusing

if you don't know notion or if you if

you haven't seen my template but one of

the things that I created in notion is

something called a tag or knowledge

Vault so I started by having each of

them organized into the 13 pillars and

then beneath that I have kind of the sub

pillars or the sub topics and I'll show

you guys that at the end when we get to

the Q&A section um but this is something

that you can um set up for yourself or

download with the template is is like

okay I have all of these 13 pillars now

what are the different topics Within

These that I need to know information

about so for example Let me Give an

example okay so my home and household I

have my house as one of the like topics

within there I put things like my lease

agreement I put things uh the rules of

the HOA that I live in stuff like that

so I have a place so if I'm ever looking

oh I wonder what the rule is at my HOA

about this I'll go hey I'm going to go

to notion I'm going to go to my pillar

under home and household going to go to

the knowledge Vault from there I'm going

to see HOA PDF uploaded I can scroll

through that so for me I have everything

organized because I know exactly what

pillar it's in in my head and I have

already put it there as a place for me

to remember because otherwise it would

be chaos it' be like where is that HOA

document that I have all the time so I

do search a lot in notion I just don't

search a lot on my computer because I

don't you I oh that's another thing I

talk about this in the course I try not

to keep a lot of documents on my

computer I only keep working documents

that I'm using but most of them all my

photos and videos for the most part get

uploaded into Google photos all of my

PDFs get uploaded into notion all of my

like I don't have much audio and then

emails obviously get you know archived

or closed out of so anything that's on

my computer I really try to eliminate

I don't just use notion I also use

external hard drives and I talk about

that in the course as well I I like do

like to have backups of things

especially I am that kind of person who

likes to have multiple things here's

another example Google Drive um I don't

personally use Google Drive too much I

replaced it mostly with notion and

Google photos which I have a whole

YouTube video about that I've added an

additional category so some in some

situations I'll add an additional

category so for Drive I added one called

archive um and that's things that I

don't use anymore but don't want to

delete and I didn't really know where to

put that so I kind of made it its own

category I've done this in a couple

other times in email I created a a

folder called local because there's a

lot of local emails that I didn't really

fit with anything so so again like again

the 13 pillars are the main parts but

for certain apps I will add additional

folders if I really need them so for

example Google Drive I added one called

archive but everything else you can see

with Google Drive I again I'm using the

colors I'm using the names so I have the

kind of the general overarching folder

setup category and then within there you

can add additional folders and now I'm

not super strict about how I organize

within the pillars it's basically up to

you if you want to organize it by year

if you want to organize it by project

whatever it is this is just the main to

me getting the main 13 pillars organized

is the most important part because

you're going to start getting rid of

things that you don't want and just have

the general consensus of this is where

everything goes and it's easier to find

so from there you can organize it

however you want I talk about this a lot

in the course and that is Google photos

so Google photos is one of my favorite

apps I've done a couple of videos on it

now on YouTube but I recently actually

started utilizing the pillar system

within Google photos in the album

section so what I done with this is I've

created cover images in canva based on

the colors and the name of the pillar so

what for example um mind expansion

flowchart is the name of a folder I have

I collect a lot of things in Google

photos so I have examples of flowcharts

from different projects or things and so

you see I have 32 of those I've

obviously put that under M expansion

which means it's silver um and then I

put as the title of the album on Google

is mind expansion colon flowchart so for

me that is helpful that I don't have to

like you know figure out what folder

things are in if I just even search

flowchart on Google photos it'll pop up

as well I have things like you know

family cabin so pictures of my family at

the cabin and that's purple um things

like content colon podcast Graphics so

that's under you know specifically uh

content I have podcast Graphics that

I've made so for me having Google photos

organized with all because I I try to

have a a folder for every little thing

that I need so it's like I try I I like

at one point I had a folder that had

like thousands and thousands of photos

and I was like I need to cut that down

try to get it under a 100 if if possible

because if I'm really looking for things

and I utilize a lot of my photos a lot

screenshots that I have I really have

tried to organize my Google photos in a

way that makes it so that I can find

things easier so for me this took a

while and that's the other thing about

all this you guys this is going to take

some time to set up this is not

something that's going to be a one day

thing it's going to take some time but

once you've set it up and you maintain

it it's going to save you so much time

in the long run and it's also just going

to train your brain to think differently

it's just going to help you so much I

found it helps me a

lot okay so Google photos we talk about

that a lot in the course this one is

kind of interesting my Apple

notes I don't know about you at one

point I had like 3,000 notes and I went

through it took me like a couple weeks

to go through all them some of them were

just nothing it was just like one word

I'm like okay so I went through and I

organized all of my notes into folders

and now this is just like sometimes and

you can see I added one called list and

random for this one because I was just

like some of these I'm like I don't even

know what this note is I don't really

want to get rid of it but I don't really

want to figure out where it goes so I

just put some in the in the list random

but you can see even within Apple notes

you can have different all this

I like photography so if I moved all my

photos off my iPhone wa lose the ability

to convert live photos yeah we talk

about this in the course about some of

the compression stuff live photos I

think you can still utilize live photos

and Google photos pretty sure you can it

like it like uploads it as like a video

pretty sure it does that uh because I

have used live photos as well I and I

use an iPhone as well so I have an

iPhone and I have switched to using

Google photos almost exclusively I if

you look at my phone right now I have

how many I have 17 photos on my phone

because almost every day I go through

and I upload them to Google photos and

then I select the option that says free

up space and as long as everything's

uploaded it like deletes it from my

phone and then everything is in the

cloud I talk about this a lot in the

course because this is something that is

something that I have found Google

photos has so much better search than

almost any other app that I've used for

both videos and photos and so for me you

have 7,000 yeah that's what I'm saying

like I have gotten rid of if you look at

my phone right now I don't know if you

can see it I have this like blur on this

is all I have these are all the photos I

have and they're just because I haven't

updated them in the last like several

hours

so for

me I utilize Google photos because it's

so search friendly it's so easy to find

everything people are constantly like

how' you find that photo so fast this is

like something a lot of people know

about me they're like I could search

like a person's name name I could search

a a location because a lot of these

these uh photos are geotagged so for me

having every photo I've ever had in

Google photos literally every photo I've

scanned photos in I have home videos

from when I was a child that have been

converted I have every single thing is

there a way to share only a specific

folder yes there is you can share a

specific folder I do this all the time I

actually this is an example my brother

got married on Saturday I was a

bridesmaid I took probably $300 photos

that I wanted to share and what I did

was I created a folder in Google folders

I clicked the share button create a link

and then I texted it to people so they

could look in it you can also add people

in Google photos to the folder and then

they can actually add photos as well so

you can create like a shared folder

similar to what you can on iPhone I

don't know I'm obsessed with Google

photos I know it so well I use it all

the time it is absolutely I use Google

photos way more than I use notion even

though I teach notion more Google photos

is by far my favorite

app I don't know what I would do without

Google photos I use it so much it's

insane it is absolutely my favorite

doesn't your storage on Google photos

get easily full I pay for Google photos

so I pay for a terabyte of storage um

because I use it so much so for me it's

worth it because I use it so much um you

do only get a certain number of

gigabytes on Google um but I use a

terabyte and I'm almost I'm more than

halfway full which is sad but I have a

lot of I have a lot of footage

I also film videos for a living so I

have a ton of videos okay so this is

another example of something that you

can organize is Google Chrome browser

and that is something that you can have

with bookmarks so one of the things that

I've done is anytime I have a bookmark I

I just add it to my bookmark and then

later I will go in and like pop them

into the different folders which is

super helpful you can see it right here

on my screen I think you can see my my

thing you can see I have like dropped

down so for example like some of the

these aren't quite in it but like I've

got things like apps productivity email

marketing Facebook membership podcast PR

sales social media streaming videos

websites writing you could see I have

all of those folders within the folder

of content creation let me give another

example and if I have some of these

don't yeah like for example food Fitness

I've got that sort of thing some of

these might not be super organized

because I just kind of threw them in

there but again it's it it clears up my

my bookmarks bar so it's not just a

bunch of random bookmark links it's

organized by the pillars and this has

really really really helped me stay

organized with my computer and what's

cool about like Chrome and stuff is then

you can see it on your phone it's just

very organized in that way I talk about

this a lot in the course and I've done

some videos on this as well is applying

it to your

email I feel like I don't want to spoil

like a lot of the course one of the

biggest things I will say is getting

separate email accounts has been a

GameChanger for for me one of the things

that I did was I went in and created a

separate email just for

newsletters and this is what I walk

through in the

course with my newsletters I have so

anytime someone's like give me your

email I give them the newsletter email

and so then I have one email that's for

business and and friends and that sort

of thing and then I have one that's just

incoming emails from list that I'm on

this has helped organize so much I then

added filters with colors I've added um

I've added them into the little file

folders um based off of the 13 pillars

um and so when you look at my email over

on the left you'll see everything is

organized into these 13 pillars even

within my newsletter so for example I'm

following someone in the health and

fitness space I put them in under health

and fitness then they each get their own

name of the person they get their own

little subfolder so for example like

content creation I follow some like if I

was following Let me Give an example

like somebody that teaches camera

confidence I just followed a guy the

other day he teaches like how to be

better on camera I'd put him under

content creation and then make gave him

his own folder what do you think about

adding links to relevant notion pages

instead of storing bookmarks I mean I

save a lot of Articles from notion using

the notion web clippering bookmarks I

mean I don't always use the bookmark bar

it's usually just kind of like on Theo

and then eventually I will put those

links in notion as well eventually for

example like if I find like a cool AI

tool what I'll do is I'll like bookmark

it and then later on I'll add it to like

my AI Galler in notion which I have a

whole database of that so it's like

sometimes it's just like a temporary

save and I do eventually go through and

delete bookmarks that aren't important

anymore for sure you create a filter for

each new email that is true so I do that

every time a new email comes in that's

part of a newsletter I I create a filter

for it and that is a process that does

take some time and I teach that in the

in the the in the course um how to do

that how to set up a filter if you don't

know how to do that and then I kind of

add all that I noticed you combin

finance with personal admin so personal

admin that's actually the name that

August Bradley gave it and I I like the

name too because it's like anything to

do with like bills so like admin like

anything admin that has to do with like

money or Finance like like it's kind of

more like even things like you can even

put like passwords under like personal

admin Finance so it's like things that

you have to like track that are like

admin like it's like it's kind of like a

catchall word so it's kind of like

basically anything that has to do bills

Finance budgeting anything to do with

like almost like spreadsheets things

that are just like administrative tasks

that don't really fit into anything else

I would put under personal admin and

finance but I I just call it personal

admin Finance but it's mostly Finance I

would say mostly bills budgeting money

um taxes that sort of thing we are

coming to the end um we we still got

about 15 minutes so I have time for Q&A

I want to tell you guys about my new

course cuz this is going to be teaching

all of it are you saving your tax

returns somewhere yes um I'm putting

them well I have physical tax returns so

I I mean you can use this also in like

physical buy like binders or you can put

them in your if you have like a file

cabinet you could also organize it by

pillars so tax returns I would put also

under Finance as a pillar but for my

actual tax returns I just keep them

obviously in my house and organize it

that way so I wanted to tell you what

the what the discount code is for this

course so this course is actually just

launched today and it is kind of walking

through this but a little bit more in

detail so we we walk through the 13

pillars um how to organize your files

and like I give you some tips on like

apps that I use to like search your

computer for all your files I walk

through setting up Google photos email

filtering organization and Google Drive

originally it's $27 but you guys get $10

off so 2017 and the code is 10 off o

2023 it's good through November 1st so

you can buy the course through then and

this is the link so it's courses. ji.com

simplify that's the page that you can

check it out so I hope that you guys

check that out I will also be emailing

you this recap video as well as the

links to that we have some time I wanted

to leave about 15 minutes for Q&A does

the course include any templates not

currently I Do cover I get I give you

guys a couple of um notion I believe

actually actually it doesn't cover

notion much at all because I have all of

my notion stuff within my notion

foundations course so my notion

foundations course which you go to found

notion foundations.com it has all the

templates included in that so this one

is a little bit less notion based than

the other ones this one's more email

photos that sort of thing so a lot of

the notion stuff isn't in this course um

it's in the other one the course is live

or VOD it is VOD so it is similar to

it's it's pre-recorded so you can watch

the videos on your own time how often do

you go back through your bookmarks I I

mean I try to do it every once in a

while like again I they're not taking up

a lot of space and time in my life so if

I have time again that's the other thing

about maintenance um is like figuring

out if something is getting kind of you

know too much spend an hour or two going

through it and getting rid of stuff it

this is constantly going to happen

you're going to need to upkeep some of

this stuff this isn't just like you set

it up once and it's fine you're going to

have to M you know just maintain it like

you do your yard you know mowing your

yard you're going to have to go through

just depends on how often you do things

for me the one that I have to go through

a lot is my uh Google photos because I'm

constantly adding new photos so for

example I screenshot a lot of things and

I want to add them to the different

folders that they're part of and so some

days I'll I usually try to do it about

once a month um that's kind of my

average for whatever I'm doing with

email I have to keep it up a little bit

more so a couple times a week but it

just depends on what it is just the

upkeep and maintenance you but again

when you maintain it you'll actually see

that I have gotten to inbox zero many

times this year because I have

maintained my inbox I've separated out

all the the the the subscriptions into a

separate email that you can check

whenever you want I also don't send

those notifications to my phone so I've

turned off notifications for any

newsletter emails CU that distracts me

so the only emails that I'm getting

notifications on are important emails

coming from somebody that I know um

maintenance of anything is a struggle

for sure but sometimes it's kind of fun

sometimes you get into it and then you

just go through it and then you feel so

accomplished after okay I do not know

use notion at all I would recommend

checking out notion foundations um going

to my website um if you go to notion.

Jen Redfield docomo resource guide um

I've also got lots of templ templates um

you can buy the templates uh the so the

ADHD life tracker template is $30 so

it's a pretty good deal do you pay for

canva okay you guys got a lot of

questions I do pay for canva I

personally have just used canva for

almost 10 years so I don't really want

to switch I've heard Adobe Express is

good I just pay $10 for canva kids

health info and medical records I would

put it in family because it's by kid so

some people have used so under like kids

you would put like you could put like

paneles whatever it is any to do with

your

children like I would put only your

health and fitness stuff under health

and fitness and only your personal

finance stuff anything to do with your

children I would put under family for

sure and then just have F so you could

almost create a 13 pillar system for

each child you could put their health

and fitness stuff so that's the other

thing about the pillars is you can

create a another pillar system within so

let's say let's say that the the

category is family and then you've got

children that specific child you can add

13 pillars so you could add their health

and fitness you could add their um

schoolwork whatever it is you can do the

same thing that way grocery shopping and

meal planning oh that would be under

health and fitness anything food related

is health and fitness even though it's

in the home I would put under health and

fitness I also have some great videos on

my YouTube channel about how I use

notion for organizing um uh groceries I

think that's great my biggest struggle

is that sometimes I want to search brows

by year okay okay so with travel I do

organize by year under travel I will put

like 2020 or like 2023 Los Angeles trip

so you could search that way as well but

it you know that the first folder you're

going to go to is travel and then you

can even probably see it by folder so

you could even have like the years in

folder so I have 2023 2022 then you open

2023 double click you've got that so for

me um and maybe I'll show you guys maybe

on Google photo phot to kind of make it

easier to understand um that's something

that I would do do you use the focus

option I don't know what that

means uh can you explain that is there

anything on the course showing examples

how to personally so Google Calendar I

don't okay so this is the issue I have

with Google Calendar now I do have

actually I don't know if I could show

this I do have the pillars in Google

Calendar but

unfortunately I use a lot of other apps

in addition to Google Calendar so it

always makes me um uh use the one

calendar uh so that I don't have

conflicts so I don't personally use

Google Calendar as much with pillars as

I do other apps unfortunately on the

iPhone Mac the focus option yeah I've

used that before um that's helpful to

get no notifications you can also this

is another thing I do personally is you

can schedule notifications to come at

certain times of the day so instead of

just getting emails every time an email

comes in you can schedule it like on the

hour um I should I mean that that's kind

of an almost another course in of itself

is like notification management because

I think that is something a lot of

people struggle with too therapy related

stuff would go under mental Clarity

because that has to do with your mental

let's see yes you can I can show well I

don't know if I can show it to you if

you are on an

iPhone go to okay let me actually I'm

GNA have to

uh currently I am I have a background

video let's see

okay see if you can see that better okay

so on the iPhone what you're going to do

is you're going to go to Notifications

make sure that you're on the newest

update you're going to go to something

called scheduled summary what I've done

is on the hour I have 8 o'clock 9

o'clock 11 o'clock 12 O'Clock 1 o'clock

3 5 7 I have turned that on and then it

sends me a scheduled summary and then

you can choose which apps you send that

scheduled summary to that is just

something so you can go through all your

apps and decide if you want it to be

either immediate delivery or scheduled

summary and most things the the biggest

thing you probably need a notification

on is maybe email and text everything

else I don't need a notification right

then it could be every hour and that

helps me stay focused I know I've talked

about this as well on my recent video I

have a lock box for my iPhone that

allows me to put my phone in and then

set it and turn it off and this can be

set for like 30 minutes and then you

cannot open this you can turn it so that

you have your phone facing it and you

can still like use it with the little

holes I choose to turn it over

completely so that I don't have any

option to use it but yeah so

notifications are another huge thing I

hope these tips are helpful uh like

another thing and I talked about this in

my oh you guys should watch my YouTube

video this week it's a really good one

um about ADHD

hacks having my Google and um calendar

synced with my Amazon Alexa has been a

game changer the reason why is 10

minutes before any event on my calendar

I get an audio alert that I have an

event coming up this is something that's

helpful for me if I'm like working on

something and I you know I don't want to

miss any meetings it like alerts me also

you can set up reminders on your and

it's nicer than having it on your phone

because it's loud and you can be in any

room in the house and you will hear it

um so if you don't have an Amazon Alexa

or Google home or something highly

recommend it if you have DHD because

it's going to remind you about things

that you're doing I will show you guys

let's see we've got about 7 minutes left

uh comment below if you'd like to see

either Google photos notion or something

else um I can demo that real quick

otherwise all the demos are in are in

the course uh do you use I do not use

homepod email please

notion um let me show you email because

that um we got a ton of notion stuff oh

this is actually yeah notion okay I wish

I had enough time to go through

everything um the notion stuff is

available on my YouTube channel I don't

have as much about um Gmail so I'm going

to go through that real quick so you can

see here these are all the things that I

subscribe to I have 53 because I went

through this yesterday I have 53 emails

in the last day which is a lot how do

you use Alexa for notifications it's

actually within the Alexa app you have

to download the Alexa app and there's a

there's a reminder section and you can

set that up within the Alexa app on your

phone um I should do an updated video on

that because that is really helpful all

right so you can see here that all of

these have come in and they're already

filtered I talk about this more in the

course but over here on the leand side

you will see like for example I have a

folder for each individual person that

emails me that I'm on their newsletter

for so you can see with even within

content creation you could even go

further I think I even I don't know if I

do that but like you could go further

and like sort it by topic so it could be

like copywriting or uh social media if I

wanted to right now all I do is just put

the person's name and put them under the

main category which is content creation

for like health and fitness I think I

did Oran so I've got like lots of

different like I've got oh also uh under

health and fitness I would also include

like skincare with being subscribed to

things how do you not get overwhelmed um

I what I do I know this sounds crazy I

just like archive everything immediately

and then if so then what I use it I use

my my Gmail then for a search so it's

helpful if I'm looking for something or

if I'm like like for example uh I think

I showed this in the course like like if

you guys know who Rachel Peterson is

she's actually someone local that I know

but I can look over here and see how

often she's emailing people because that

helps me as a marketer to be like oh

okay she's sending one almost an email

every like three days one two three and

then she'll do one two three so it's

like almost every day she's sending an

email I'm obviously not going to read

all of her emails but if one like sticks

out to me I'll read it you know like so

let's just see how often do you email

your list and then she's got a bunch of

stuff I could search email list and it's

going to find every email that talks

about that topic where do you select

which emails you get notifications on

which emails you don't okay so on your

phone if you're using Gmail you can

actually go in and decide which account

you're getting notifications on because

it'll do all emails or none but what I

do on my phone is I've turned off the

option to have one of my email accounts

even just on my phone so that way I'm

not getting email notifications so

basically it'll every hour send you all

the notifications from the past hour um

unfortunately I don't think on iPhone

you can be like these are important

emails and these are not that is why I

have separate inboxes because everything

on my phone now is only important emails

from my main account um so again

sometimes I just like to be subscribed

to people so I don't forget their names

I know that sounds really crazy but like

I'm like oh it like kind of helps

solidify who people are in my my head

even if I don't read their email it like

kind of helps me be like oh I remember

that

person like it helps me in the future

and then if I wanted to I could guy he

has a Netflix show if you haven't

watched his Netflix show highly

recommend it but like if I'm like in one

day I'm like I really need to learn more

about Finance okay I'm going to go

through all of ramy's like newsletters

and see what he has written you know

that sort of thing hope we're getting

this whole recording yes

sorry don't worry I will be sending this

back to you guys and all the people who

were able to make it live I'm also going

to be turning this into an optin on my

website so um if you want to tell your

friends about it this is going to be the

replay you can sign up and get access to

this as well uh for free yeah so this is

kind of an example of what I do for my

and again I talk about this way more in

the course um all sorts of thing I just

set up my mail again on my iPhone

because it allows me to VIP so that's

also helpful yeah you can use the mail

app um and not the Gmail app I still use

the Gmail app because that's what I use

but that's something to think about so

anyways we're coming up on the hour um

unfortunately I didn't have time to go

through notion today but I do have a ton

of notion stuff literally my entire

YouTube channel is just notion I would

highly recommend going to the one that

is the like highlighted one as well

because it talks about the uh it talks

about the pillars and then I think also

links to just some of my updated ones

with notion I have a ton again like I

mentioned I have a ton of notion stuff

if you want notion I have a whole course

notion foundations.com I've got free

notion resources I've got templates I've

got lots of stuff I've got my ADHD and

notion Facebook group if you're not in

that Facebook group um that link is on

the website as well um yes the templates

are hopefully good I try to keep them

updated I'm going to probably I'm also

going to probably go through my notion

foundations in the next couple months

and update it because again otion

changes a lot and I need to make sure

it's um consistently up to date thank

you guys so much for coming um yeah I

will send I'll try to send the replay uh

within the next couple hours and uh

thanks thanks for joining me live all

right bye guys