HKIE Training Documents

Summary

The video outlines the requirements and processes for trainees participating in the Engineering Graduate Training Scheme (EGTS) under the VTC subsidy. It emphasizes the importance of maintaining detailed training records, writing structured monthly and quarterly reports, and obtaining proper endorsements from supervisors. Trainees are guided on formatting, content, and the significance of including personal insights and lessons learned. Additionally, the video provides tips for final submissions, including organization and presentation, ensuring that trainees are well-prepared to collect their completion certificates. This guidance aims to enhance trainees' reporting skills and ensure compliance with HKIE standards.

Takeaways

• 😀 The Engineering Graduate Training Scheme (EGTS) is a government-subsidized program to encourage structured training for engineering graduates.
• 📝 Trainees must submit monthly and quarterly reports following the periods specified in their logbooks, even if these do not align with VTC's subsidy periods.
• 📅 Each quarterly report includes a detailed training record summarizing key activities, time spent, and locations of work.
• 🔤 Reports should be written in Times New Roman font (size 10-12) with single spacing, avoiding excessive blank space or inappropriate font sizes.
• 💼 Monthly and quarterly reports serve as documentation of training experiences, work assignments, and lessons learned, and must be original content.
• 📸 Supplementary materials such as photos, diagrams, or tables can enhance understanding but should not replace the main content of the reports.
• 🖊️ Supervisors (TT and ES) are required to provide feedback on reports, including comments on quality and suggestions for further training.
• 🗒️ Trainees should ensure their training documents are ready for supervisor signatures and not wait until the end of the training period.
• 📁 Submissions should be neat and tidy, using a clear plastic folder to avoid loose sheets, with names and membership numbers visible.
• ✍️ Pages must be glued neatly into the logbook, with supervisors signing across the edges of pasted pages, as digital signatures are not accepted.

Q & A

What is the purpose of the Engineering Graduate Training Scheme (EGTS)?

The EGTS is a subsidy provided by the government to encourage employers to offer structured training to engineering graduates.

How should trainees manage discrepancies in report periods between their logbooks and VTC’s subsidy periods?

Trainees should continue to write their monthly and quarterly reports according to their defined periods and consult VTC regarding which reports need to be submitted for subsidy claims.

What formatting is recommended for the reports in the logbook?

Reports should use Times New Roman font, size 10 to 12, with single spacing, ensuring the text is appropriately lengthened without excessive blank spaces.

What information should be included in the detailed training record summary?

The summary should include key activities carried out each month, the amount of time spent on each activity, and the physical location where the activities were performed.

Why is it important for reports to emphasize 'Lessons Learned'?

Emphasizing 'Lessons Learned' helps trainees reflect on their experiences and document valuable insights that contribute to their professional development.

What is the significance of having the TT and ES sign the reports?

Their signatures validate the reports and provide an official record of review, ensuring that the reports have been evaluated for quality and content.

What should trainees avoid when submitting their reports and logbooks?

Trainees should avoid submitting loose sheets of paper, staples, and digital signatures; all submissions should be neat and organized in a clear plastic folder.

How should photos and diagrams be used in the reports?

Photos and diagrams should supplement the report content, enhancing understanding, but they should not replace written explanations.

What should trainees do to prepare for the collection of their certificates?

Trainees should ensure all checklist items are completed, submit neatly organized logbooks, and follow the guidelines provided in the checklist and instructional videos.

What actions might supervisors suggest after reviewing a trainee's report?

Supervisors may suggest follow-up actions such as continuing professional development (CPD) courses or adjustments to the trainee's program.