DEPARTEMEN PURCHASING | DEFINISI, TUGAS, TANGGUNG JAWAB, DAN ALUR KERJA PURCHASING

Summary

This video provides a comprehensive overview of the purchasing process within a company, detailing the responsibilities and skills required for a purchaser. It explains the definition of purchasing, emphasizing its role in acquiring goods and services needed for operational efficiency. Key responsibilities include identifying needs, obtaining approvals, managing vendor relationships, and ensuring timely delivery. Essential skills highlighted include effective communication, negotiation, organizational abilities, and tax knowledge. The video serves as a valuable resource for aspiring purchasing professionals, equipping them with insights to excel in this vital role.

Takeaways

• 😀 Purchasing is the process of buying goods or services for a company, essential for operational activities.
• 💼 A purchasing staff must understand the specific needs of various departments within the organization.
• 📝 Key responsibilities of purchasing include identifying needs, obtaining approvals, and managing vendor relationships.
• 🚚 Timely delivery of goods is critical; purchasers must ensure products arrive in good condition and on schedule.
• 🤝 Maintaining good relationships with vendors can lead to better pricing and more favorable payment terms.
• 📋 Proper documentation of invoices and purchase orders is vital for transparency and financial accountability.
• 📊 The purchasing workflow begins with a purchase request and involves selecting vendors based on company policies.
• 💬 Effective communication and negotiation skills are essential for purchasing staff to succeed in their roles.
• 🔗 A strong network of suppliers and service providers is beneficial for fulfilling diverse purchasing needs.
• 💻 Proficiency in software tools like Microsoft Office is crucial for managing records and documentation.

Q & A

What is the primary definition of purchasing in a company?

Purchasing is defined as the process of buying goods or services from third parties to support operational activities within a company.

What are some key responsibilities of a purchasing staff?

Key responsibilities include identifying the needs of different departments, obtaining management approval for purchases, monitoring delivery conditions, maintaining vendor relationships, mediating payments, and managing documentation such as invoices and purchase orders.

How does purchasing differ from regular consumer buying?

Unlike regular consumer buying, purchasing involves a structured process where staff buy items needed by various departments within the company, often requiring approval and documentation.

What steps are involved in the purchasing workflow?

The purchasing workflow includes receiving purchase requests, comparing potential suppliers, making purchase orders, monitoring deliveries, and handling invoices and payments.

What skills are essential for a successful purchasing staff member?

Essential skills include effective communication, negotiation skills, supplier networking, organizational skills, proficiency in Microsoft Office, and understanding of taxation related to purchases.

Why is communication important for purchasing staff?

Effective communication is crucial as purchasing staff need to collaborate with various departments and vendors to understand their needs and ensure smooth transactions.

What role does negotiation play in purchasing?

Negotiation is vital for securing the best prices and terms from suppliers, which can significantly impact the company's overall expenses.

What documentation is important in the purchasing process?

Important documentation includes purchase orders, invoices, and any agreements with vendors, as these are critical for tracking purchases and financial accountability.

How can maintaining vendor relationships benefit a company?

Maintaining good relationships with vendors can lead to better pricing, favorable terms, and reliability in supply, which ultimately benefits the company's operations.

What happens if purchased goods do not meet the requirements?

If goods do not meet the requirements, the purchasing staff may need to initiate a return process or negotiate replacements, ensuring that the company's needs are met.