Daily Shut Down routine with Notion

Marie Poulin
9 Aug 202317:52

Summary

TLDRThe video script introduces the concept of the 'Daily Mise,' a daily shutdown routine inspired by the book 'Work Clean' by Dan Charnas and the culinary world's mise en place principle. The routine is designed to help individuals organize their workday, review tasks, and prepare for the next day. The speaker emphasizes the importance of daily and weekly reviews to prevent feelings of overwhelm and provides a template for a dashboard that includes databases for capturing open loops, processing saved content, and reflecting on the day's activities. The script also offers tips on managing email inboxes, setting reminders, and creating a visually appealing and personalized dashboard to make the end-of-day review an enjoyable habit.

Takeaways

  • ๐Ÿ“š **Daily and Weekly Reviews**: Conducting daily and weekly reviews is crucial to avoid feeling overwhelmed and to maintain a clear overview of tasks and progress.
  • ๐ŸŒŸ **Daily Mise Routine**: The Daily Mise, inspired by the book 'Work Clean' by Dan Charnas, is a digital organization method to prepare for the next day by reviewing and organizing tasks at the end of the current day.
  • โฐ **Time Investment**: Spending even 5 to 15 minutes at the end of the day on a shutdown routine can significantly reduce chaos and improve productivity.
  • ๐Ÿ”„ **Clearing Inboxes**: Regularly clearing and organizing inboxes helps to start each day with a fresh slate, even if all emails are not immediately responded to.
  • ๐Ÿ“ฌ **Email Management**: Star important emails for the next day and ensure that urgent emails are responded to within two minutes if possible; otherwise, schedule them.
  • ๐Ÿ“ **Library Database**: Use a library database to store and categorize content like articles and news clippings, ensuring that saved items are processed regularly to prevent information overload.
  • ๐Ÿ—“ **Reflection and Review**: Reflect on completed and pending tasks, journal entries, and feelings to gain insights into personal productivity and well-being.
  • ๐ŸŽฏ **Action Items**: Review planned vs. completed tasks and celebrate wins to maintain motivation and a positive outlook on work.
  • ๐Ÿ—‚๏ธ **Routines Reset**: Clear and reset daily tasks to prepare for the next day without the burden of past tasks.
  • ๐Ÿ“ˆ **Planning for Success**: Use a 'now, next, later' system to prioritize tasks for the next day, focusing on immediate and upcoming tasks while keeping longer-term tasks organized.
  • ๐ŸŒ™ **End-of-Day Habits**: Establish a good night routine that includes clearing the workspace and preparing for the next day, which aids in transitioning from work to rest.

Q & A

  • What is the Daily Mise routine?

    -The Daily Mise routine is a digital version of the culinary concept 'mise en place,' which means 'putting things in place.' It's a daily shutdown routine inspired by the book 'Work Clean' by Dan Charnas, designed to help organize and review work at the end of the day to prepare for the next.

  • Why is doing daily and weekly reviews important?

    -Daily and weekly reviews are crucial for preventing overwhelm, as they provide a clear overview of tasks and commitments. They help in setting priorities and ensuring that new tasks are not added without a clear understanding of the existing workload.

  • What is the recommended duration for the Daily Mise routine?

    -The recommended duration for the Daily Mise routine is ideally 30 minutes, although even spending 5 to 15 minutes can be beneficial. The key is to set aside time at the end of the day to review and organize without distractions.

  • How does the Daily Mise routine help in managing email inboxes?

    -The routine encourages clearing out inboxes by responding to emails, scheduling responses for later, or starring important ones for the next day. The goal is to organize and assign tasks without getting stuck in the process of replying to every email immediately.

  • What is the purpose of the 'now, next, later' system in the Daily Mise routine?

    -The 'now, next, later' system helps categorize tasks based on their urgency and importance. 'Now' includes immediate tasks, 'next' includes tasks for the near future, and 'later' includes longer-term tasks. This system helps in focusing on the most critical tasks each day and planning for future work.

  • How does the Daily Mise routine assist in capturing open loops?

    -The routine involves capturing all open loops by reviewing emails, notifications, and tasks that require attention. It encourages assigning dates and setting reminders for tasks, ensuring that nothing is forgotten and that the start of the next day is fresh and organized.

  • What is the significance of processing saved content like articles and notes?

    -Processing saved content is essential to prevent information overload and to make the most of the saved material. It involves reviewing, summarizing, and tagging content to make it easily accessible and useful for future reference.

  • How does the Daily Mise routine help with reflection and self-assessment?

    -The routine includes a reflection phase where one reviews their actions, journal entries, and feelings about the day. It helps in identifying what went well, what challenges were faced, and whether the day's goals were met, thus promoting self-awareness and continuous improvement.

  • What is the role of the 'love notes' database in the Daily Mise routine?

    -The 'love notes' database is a positive reinforcement tool where team members can store and share positive feedback, testimonials, or kind words received. It's a way to celebrate achievements and maintain a positive work culture.

  • Why is it important to clear routines at the end of the day?

    -Clearing routines at the end of the day helps in resetting daily tasks and preparing for the next day. It ensures that recurring tasks are ready to be tackled again and that the workspace is organized for a fresh start.

  • How can someone get started with the Daily Mise routine if they don't use Notion?

    -The Daily Mise routine can be adapted to any organizational tool or even a paper-based system. The key is to create a structured process that includes reviewing tasks, capturing open loops, and planning for the next day, regardless of the platform used.

Outlines

00:00

๐Ÿ“š Implementing the Daily Mise Routine for Productivity

The video introduces the Daily Mise routine, inspired by the book 'Work Clean' by Dan Charnas, which advocates for applying culinary mise en place principles to one's work. The routine involves a digital organization system to review and prepare for the next day. The speaker recommends a daily shutdown routine, setting aside time at the end of the day to clear inboxes, notifications, and browser tabs. The process includes capturing all open loops, scheduling tasks, and using a template to maintain the routine. The template is available for download, and the speaker shares their personal workspace setup for the routine.

05:02

๐Ÿ—‚๏ธ Organizing and Processing Information with the Daily Mise

The speaker discusses the importance of processing saved articles and clippings to avoid information overload. They use a default unprocessed status for new entries in their library database, which contains various content like articles and news clippings. The process involves reviewing saved content, tagging, and categorizing them to make them easily accessible. The speaker also emphasizes the need to schedule time for reading and summarizing the saved content to prevent it from becoming a backlog. They also mention the use of a calendar for setting aside time for reading and the importance of developing a habit of processing clipped information.

10:03

๐Ÿ”„ Reflecting on the Day and Planning for Success

The video script outlines the process of reflecting on completed tasks, reviewing journal entries, and assessing personal energy and mood. It highlights the use of a highlights database for recording positive experiences and a love notes database for collecting positive feedback and testimonials. The speaker also explains how they clear their routines by resetting daily tasks using an actions database filtered for daily routines. They then transition to planning for the next day using a 'now, next, later' system to prioritize tasks and prepare for the upcoming day's focus.

15:05

๐Ÿ” Identifying Patterns and Habits for Improved Workflow

The final paragraph emphasizes the importance of daily and weekly reviews to gain a clear understanding of one's tasks and avoid feeling overwhelmed. The speaker suggests that these reviews help identify patterns and areas for improvement. They encourage viewers to adopt a review routine, even if it's simple, to enhance productivity. The video concludes with an invitation for viewers to share their own routines and a reminder that the provided template can be customized to individual needs.

Mindmap

Keywords

๐Ÿ’กOverwhelm

Overwhelm refers to a state of being completely dominated by an intense emotion or feeling, often to the point where one feels unable to cope. In the video, it is associated with the lack of daily and weekly reviews, which can lead to a sense of chaos and urgency in one's tasks. The speaker emphasizes the importance of routines to combat this feeling.

๐Ÿ’กDaily Mise

The Daily Mise is a term inspired by the culinary world's 'mise en place', which means 'everything in its place'. In the context of the video, it refers to a daily shutdown routine designed to organize and review one's work before ending the day. It is a digital adaptation aimed at improving productivity and reducing feelings of being overwhelmed.

๐Ÿ’กWork Clean

'Work Clean' is a book by Dan Charnas that the video's concept of Daily Mise is inspired by. It suggests applying culinary principles to one's work environment to maintain order and efficiency. The book is recommended for those seeking to improve their organizational skills and reduce work-related stress.

๐Ÿ’กDigital Version

The term 'digital version' in the video refers to the adaptation of traditional organizational methods for use in digital platforms or software. The Daily Mise is an example of a digital version of the mise en place principle, where tasks and information are organized digitally to enhance workflow and productivity.

๐Ÿ’กCapture Open Loops

Capture open loops is a productivity method mentioned in the video that involves identifying and recording all pending tasks or actions to ensure nothing is forgotten. It is a part of the Daily Mise routine, where the speaker discusses clearing out inboxes and setting reminders for tasks that need to be addressed.

๐Ÿ’กNotion Databases

Notion is a productivity and organization tool that allows users to create databases for various purposes. In the video, the speaker mentions using Notion databases to organize different aspects of their work and life, such as action items, journal entries, and library resources. The databases are customized to fit the individual's workflow.

๐Ÿ’กReflection and Review

Reflection and review is a process of looking back on one's actions, thoughts, and feelings to gain insights and improve future performance. In the video, it is a part of the Daily Mise routine where the speaker assesses completed tasks, feelings, and challenges faced during the day, and plans for the next day.

๐Ÿ’กNow, Next, Later System

The 'Now, Next, Later' system is a task prioritization method where tasks are categorized based on their urgency and importance. In the video, the speaker uses this system to organize tasks in their actions database, focusing on what needs to be done immediately (Now), what is planned for the near future (Next), and what can be scheduled for a later time (Later).

๐Ÿ’กRoutines

Routines in the context of the video refer to recurring tasks or activities that are part of one's daily or weekly schedule. The speaker discusses using an actions database to reset and organize these routines, ensuring that daily tasks are clear and manageable.

๐Ÿ’กJournaling

Journaling is the practice of regularly recording one's thoughts, feelings, and experiences in writing. In the video, the speaker uses journaling as a part of their Daily Mise routine to reflect on the day's events, emotions, and accomplishments. It serves as a tool for self-awareness and personal growth.

๐Ÿ’กLove Notes Database

The 'Love Notes Database' is a specific type of database mentioned in the video where positive feedback, testimonials, or kind words received are recorded. It serves as a source of encouragement and motivation, and is shared among team members to foster a positive work environment.

Highlights

The importance of daily and weekly reviews to prevent overwhelm is emphasized.

Introduction of the Daily Mise routine, inspired by the book 'Work Clean' by Dan Charnas and the culinary world's mise en place principles.

Mise en place is about putting things in place, which in the digital context means organizing tasks to end the day and prepare for the next.

Recommendation to read the book 'Work Clean' for a comprehensive understanding of the principles discussed.

The Daily Me's dashboard is mentioned as a tool for applying these principles, with a template available for download.

Setting a timer for 30 minutes at the end of the day to review and prepare for the next day is suggested.

The concept of a startup ritual and a shutdown routine to make days less chaotic is introduced.

The process of closing gaps, clearing inboxes, and organizing tasks to start the day fresh is explained.

Clearing all notifications and browser tabs is part of the digital mise en place process.

Capturing open loops, such as emails that need responses, and scheduling them for the next day is discussed.

The use of a linked actions database for quick capture and assignment of tasks is demonstrated.

The practice of assigning a default unprocessed status to saved content in the library database is mentioned.

The need to regularly process and not just collect information is highlighted to prevent clutter and backlog.

Setting aside specific time for reading and processing saved content is advised to avoid capture habits.

Reflection and review phase includes looking at completed tasks, journaling, and assessing the day's wins and challenges.

The use of a daily log for tracking activities, feelings, and energy levels is described.

Clearing routines at the end of the day to reset daily tasks and prepare for the next day is explained.

Planning for success involves reviewing and organizing tasks into 'now', 'next', and 'in progress' categories.

The process of doing an undated tasks review to catch any tasks without a date assigned is outlined.

The significance of doing daily reviews to gain a clear sense of one's tasks and avoid overwhelm is emphasized.

The encouragement to create a personalized dashboard or routine for end-of-day reviews, regardless of the tools used, is provided.

The suggestion to start simple with the routine to make it sustainable and not burdensome is offered.

Transcripts

play00:00

one of the biggest things I believe leads to overwhelm is not

play00:04

doing daily and weekly reviews.

play00:06

So today I want to introduce you to a daily shutdown

play00:09

routine called the Daily Mise.

play00:11

It's inspired by the book Work Clean by Dan Charnas, which is

play00:15

inspired by the culinary world.

play00:17

It's basically about applying the mise en place principles to your work.

play00:22

So mise basically putting things in place.

play00:25

And this is essentially the digital version of putting things in place so

play00:29

that you can actually shut down your day and do a quick review, set things

play00:33

in place before you start the next day.

play00:35

I highly recommend reading the book.

play00:37

It's a great resource.

play00:38

I've definitely been inspired by many of the principles and you'll

play00:42

see it in my daily me's dashboard.

play00:45

I have a template for this that you can download.

play00:47

I will walk you through how it looks in my space and then you can download the

play00:50

template so let's jump in and I'll show you what it looks like in my workspace.

play00:54

So here we are in my Daily Me's page.

play00:57

I see here to set a timer for 30 minutes.

play01:00

Even 5, 10, 15 minutes at the end of the day is going to be better than nothing.

play01:06

I don't always spend 30 minutes.

play01:08

But if I can spend a few minutes at the end of the day, I click on this Daily Me's

play01:12

page, I come here, and set a timer for 30 minutes, turn off all other distractions,

play01:18

and just complete your review.

play01:20

I promise you your days are going to be so much less chaotic if you can get in the

play01:23

habit of doing both the startup ritual, which I talk about in another video, and

play01:28

this daily me's process, which is the shutdown routine at the end of your day.

play01:32

So let me dig in and show you what this looks like.

play01:34

In the template provided, I don't include the databases because most of you probably

play01:39

already have your own Notion databases.

play01:41

So there's instructions for adding your own, but let me show

play01:44

you what it looks like with real data inside of the template.

play01:48

So the first thing I do is we want to close the gaps.

play01:50

Again, some of this is inspired also from getting things done and a lot of other

play01:54

productivity methods, but this idea of making sure to capture all next actions.

play02:00

So I try to clear out my inboxes.

play02:02

I check if there's anything that's come in that I can't respond to

play02:04

yet and I can schedule those.

play02:06

I can star emails that I want to check the next day, etc.

play02:10

But just clearing out the inbox, even if you don't have time to respond

play02:14

to them, it's just about assigning that stuff and organizing it so

play02:17

that you can start the day fresh.

play02:19

Clear all my notifications.

play02:21

Closing all browser tabs.

play02:22

And again, I've got this list for myself so that I don't have to

play02:24

think about it every single day.

play02:26

I just go through, check, okay, yes, review my pinned emails.

play02:30

If there's anything that urgently needs to be replied to, I can do that right now.

play02:34

But only if it takes less than two minutes.

play02:36

Otherwise, I need to schedule it for the next date.

play02:38

And I've got a little reminder to myself.

play02:40

The idea is not to get stuck in doing so it's not about answering those emails

play02:44

It's just about capturing the open loops.

play02:46

And for example, let's say there's an email.

play02:48

I really need to reply to you I could put that in here and just say make sure

play02:52

to Reply to this person's email and give myself a date and a reminder etc.

play02:57

So it's just about collecting and capturing all those open loops So

play03:01

here I have all my next actions

play03:02

And I have my linked actions database here.

play03:05

I'll show the database title just so you can see it.

play03:08

And this is a team database, so it's got okay prefixed on there, but

play03:12

basically this just gives me a really quick way to add things in there.

play03:16

And you'll actually see when I open up these filters, it's going to

play03:20

disappear as soon as I assign it a date.

play03:22

So this is just a place to capture and collect, but let's

play03:25

say I assign this to myself for tomorrow and I turn on a reminder.

play03:29

Great.

play03:29

You'll see that that's already disappeared from view.

play03:31

So this is just a place to really rapidly collect stuff.

play03:34

As soon as it gets assigned, it's gone.

play03:36

I can also see a list of things I've completed today if I want to, and then

play03:40

just a general calendar view of my tasks.

play03:43

But this is for quick capture.

play03:45

Great.

play03:45

Once I've captured all the open loops, I can scroll down and this is the

play03:49

part that can be a little bit more time consuming, I think a lot of

play03:52

folks struggle with this, that feeling like you need to capture everything

play03:56

because you don't want to forget about it later and you know, someday

play03:59

maybe you might use this information.

play04:01

So it can be really easy to get into a capture habit and

play04:04

not do anything with that.

play04:05

So one of the things that I like to do is I like to assign a default

play04:09

unprocessed status to anything that gets saved into my library.

play04:13

And the library database is a resource library.

play04:17

Everything gets captured into there that is content that other people create.

play04:22

Articles, news clippings, things I want to reference later, it all gets

play04:26

saved into this library database.

play04:29

So here are some examples of things I've saved.

play04:32

Um, you know, here's an article that's currently unprocessed.

play04:35

It's been tagged and it's, Got a format of article.

play04:39

I can open this up.

play04:41

I can see the AI summary here as well and Scroll down I can decide if I

play04:48

want to Read it do something with it.

play04:50

I've actually read this article.

play04:52

So what I'm going to do is just say that this is reference And that's

play04:57

going to disappear because my filters here are set to show everything where

play05:01

topics and tags is empty or status is unprocessed or the format is empty.

play05:06

So if any of those three things are true, as well as these date properties

play05:11

here, if any of that is true, it's going to show these articles here,

play05:14

which means as soon as something has A format, a topic and tag, and has been

play05:20

processed, it's going to disappear.

play05:23

So I will go through this and try and clear out the articles

play05:26

that I've saved for the day.

play05:27

And one thing I want to touch upon is the fact that if this feels tedious,

play05:33

then you are probably collecting way too many things throughout the day.

play05:37

If you're just using your clipper all the time saving everything without actually

play05:41

doing anything with that information, Without actually setting aside time

play05:45

for reading that content, summarizing it, making notes, going through it, you

play05:50

probably have a bit of a capture habit.

play05:52

And I think you need to start there.

play05:54

Because otherwise, this stuff is just going to clutter your space and it's

play05:57

not really going to be helpful to you.

play05:59

So you need to consider making it a habit to go through and process this stuff.

play06:04

Otherwise, it's just going to start to collect like a gigantic

play06:07

backlog just like our task lists.

play06:10

So, this is one way that I get around that.

play06:13

And I will do this for my library database, my notes and ideas,

play06:17

documentation, swipe files, my courses that I'm taking.

play06:22

And I go through with all of my collection databases, all

play06:25

of my knowledge hub databases.

play06:27

I just go through, sort out those clippings, add anything that needs to

play06:30

be added, and then I can call it a day.

play06:33

So you really want to develop that habit of making sure to go through and

play06:37

process the things that you are clipping.

play06:39

Otherwise they will come back to haunt you.

play06:41

Now, of course, reading all of these articles can take a substantial amount

play06:45

of time if you've saved a whole bunch, which again is problem number one.

play06:49

So, The idea is not to actually do the reading during this time,

play06:53

but to set aside time to do that.

play06:55

So if you want to assign a date to yourself for when to read that,

play06:58

maybe you want to batch this and have, you know, Friday mornings,

play07:01

you read through those articles.

play07:03

The key though, is to set aside some time to do that.

play07:06

For me, it's not the end of the date.

play07:08

For me, this is just a place to.

play07:10

Do the processing, not actually doing the reading.

play07:13

So you may want to consider, when are you actually going to go and

play07:16

read the articles that you save?

play07:17

Do you have some time set aside to do that?

play07:20

If not, I would recommend doing that.

play07:22

Create a recurring item in your calendar, make it a routine, choose

play07:26

whether it's a morning, afternoon thing, maybe it's a weekend thing, and

play07:29

you save them all up for the weekend.

play07:31

And again, if you find yourself not really doing the work of reading it, maybe you

play07:35

need to reinvestigate that capture habit.

play07:38

And so once I'm done capturing all those open loops, doing all that processing,

play07:42

I will close that and open up the next one into the reflection and review phase.

play07:48

So I start with the action items.

play07:49

I take a look at what did I plan to do today that I did not complete.

play07:53

I just try to reflect on it, review what I did do, give myself a high five.

play07:58

And then.

play07:59

This view is showing me all of my tasks that are assigned to me

play08:02

where the start date is today.

play08:05

I don't have any with a date today, so those aren't going to show here.

play08:08

I can also review yesterday's tasks really quickly here,

play08:11

as well as this week's tasks.

play08:13

So if I click on yesterday, I can see this is everything that was done yesterday.

play08:16

And I can also see how many hours those activities took up.

play08:20

Great.

play08:21

After I've reflected on my action items, I can reflect on my journal for the day.

play08:26

You know, what did I do?

play08:27

How did I feel about it?

play08:28

What went well?

play08:28

What challenged me?

play08:30

I can look at my intention here.

play08:32

I can select any feelings for the day.

play08:35

Did I win the day?

play08:36

So did I complete the win the day task that I set for myself?

play08:39

Did I feel a sense of flow today?

play08:42

You know, did I sort of lose myself in my work where, you know, time melts away and

play08:46

I'm just really energized and inspired?

play08:48

If so, I, I'd like to track that.

play08:50

So I check that.

play08:51

I can see my supplements here as well.

play08:54

I also have a log of all the supplements, so I can add them here.

play08:59

It just makes it really easy to add those really quickly

play09:02

Similarly, I can log my energy now.

play09:04

You'll see I have another instance of my journal below that is specifically

play09:08

for setting up my highlight of the day, but you'll see here, I also have

play09:13

energy, joy, activation, a bunch of different journal properties here.

play09:17

If I click on energize, for example, you'll see it

play09:19

actually shows up here as well.

play09:21

So it's just another way to one click add relations that would

play09:26

just take a little bit longer.

play09:28

It's two clicks to add them here or one click here.

play09:31

There's lots of little different optimizations that you can do with

play09:34

buttons to make this stuff really easy.

play09:36

I take a look at my daily log.

play09:38

I can also take a look at yesterday's view really quickly as well if

play09:41

I just want to see what happened yesterday and reflect on it.

play09:44

But yeah, I go through if I watched any movies or shows I'll add them here.

play09:48

Any practices here I can add.

play09:51

And, uh, yeah, it's just a way to add those reflections.

play09:55

I can come here and add wins and highlights of the day.

play09:58

And this is just, you know, something awesome that happened, uh, memory.

play10:03

Now this one is just a text based place to put my highlights.

play10:06

Whereas this one is actually, a relation to a highlights database that

play10:11

both my husband and I have access to.

play10:12

So both of us can actually go through and add our highlights there.

play10:17

I can add my joy here, how activated and you know motivated was I to do my

play10:24

work today, and how effective was I.

play10:27

I like to include some love notes.

play10:29

So if people say really nice things, if, you know, someone sends us a testimonial,

play10:34

everyone on the team has access to this love notes database and we could

play10:37

all kind of clip things into there.

play10:39

It can be something nice that someone said on Twitter.

play10:42

It can be a personal email that we received.

play10:44

We just like to add all of these things to the love notes database.

play10:47

And then as part of our weekly team sync, we actually go through and

play10:50

read these together and celebrate.

play10:52

And then one of the last things I do is clear my routines.

play10:56

So you'll see this is the actions database once again, but this time I'm

play11:00

filtering this to only show me things where the time block contains daily.

play11:06

So this is one way that I do my recurring tasks.

play11:09

I'll have to create a separate video on this if I haven't already.

play11:13

Um, but this is a place where I can reset my daily tasks.

play11:16

Now I haven't checked off any.

play11:17

So let's say I've done my daily me's for today.

play11:20

I've done this.

play11:21

I've reviewed the intake form, said hi to people and I've processed my inboxes.

play11:26

Great.

play11:26

If I click reset daily tasks, those are now reset again.

play11:30

And basically what's happening there is it's resetting any of the.

play11:36

Action items that have a type of routine and the time block is daily or

play11:40

weekly, those are going to get reset.

play11:43

And those are the time estimates for each of those items.

play11:46

Um, yeah, it's just one way to clear the routines for the day

play11:49

so that I can, uh, start the day.

play11:51

So once I've done my reflect and review process, I open up plan

play11:54

for success, and that is basically a view of my actions database.

play11:59

There's a lot of different ways that you can do this.

play12:01

Um, it's always going to depend on how you have your actions database set up

play12:06

and what kind of properties you use, etc.

play12:08

And how you just prefer to view your data.

play12:11

But I like to use a now, next, later system.

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And what I've done here is I'm showing my actions database grouped by status.

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Now I've hidden later because later is not important on a daily timescale.

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I should be looking at just the now and next and I can move stuff from

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next into now and drag it over.

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And so what I'm doing here is basically setting myself up tomorrow

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so tomorrow I really only want to be focused on now and in progress.

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The next stuff is really, you know tomorrow Couple days from now next week.

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I don't really need to see that right now so what I'm doing is moving the most

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important stuff from next into now to kind of activate it and make it important

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today and that way when I start my day up and I do my startup ritual I can be

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looking at the now list and as I'm ready to tackle things I move them into in

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progress and then into done So there's no need to really see this on a daily basis.

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I do my now, next, later review as part of my weekly review, and that's when I

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want to take a look at what's in the later list, and I can move those into next, etc.

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But really for the purposes of just setting up tomorrow's tasks, I really only

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need to see next, now, and in progress.

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Then I can look at the undated tab.

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Now there's a few different ways you can do this.

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You can just filter this to show you anything that has

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not been assigned a date.

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You can also include a backlog if you want.

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So for example, show me everything where the date is empty or the

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start date is before today.

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And that's going to catch anything that's been assigned to be now or next, but

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doesn't have a date assigned to it or it's in the backlog or the date got missed

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and it still hasn't been completed yet.

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So it's up to you whether you want to see those, backlog tasks in there as well,

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or just show everything that's undated.

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It's personal preference.

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Uh, and then I like to just do a final calendar view where I can

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look at all this stuff and I can drag things around if I want to.

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And, uh, Once that's done, I can also scroll down and look

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at the end of the workday.

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So a reminder to file away all of my papers, books, you know, anything

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that's kind of lingering around on my desk, clearing any dishes off the desk.

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I can reset my daily tasks from here.

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And I've just got my good night routine here now, I'm not usually Going right

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from my desktop into my night routine, but it's just a good reminder of

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what is gonna be a helpful Shutdown routine for the day and that's it

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Again, this can take five minutes.

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It could take 15 minutes.

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It really depends on how much time you have available but Getting in the habit

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of even just doing 15 minutes at the end of the day is Really really going

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to help you get out of that Feeling of overwhelm like everything just feels

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like it's urgent and important and you don't know where to start doing daily

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reviews and weekly reviews is is really going to help you break that habit.

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It's the only way, the reason that we keep adding things onto our plate

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is because we don't actually have a good sense of what's on our plate.

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And the only way to do that is to get in the habit of doing these reviews.

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So it's not an easy habit to do, and you know, it's okay if you don't.

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Get it right every single day,

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all that matters is that you're just giving yourself a few moments at

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the end of the day Now regardless of whether or not you use Notion, this

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is a really helpful thing to do.

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You can do it on paper, you can do it in whatever apps you use.

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This whole process is really just about noticing patterns.

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So when do things kind of get off track?

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Are there certain types of tasks that you're continuing

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to avoid over and over again?

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How often does that happen?

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How long has this been happening for?

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It's a chance to kind of zoom out a little bit and notice some of those patterns.

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And again, you can't notice it.

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You can't make steps to correct it.

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If your head is in the sand and you're not being honest about what's really happening

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So it's really easy for things to stack up and to feel really overwhelming when

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we don't get into this habit So I cannot recommend it enough the daily me's and

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the startup ritual are two pages and two routines that have been Ridiculously

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helpful for helping me feel more aligned as I start and finish my days.

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So there's a link to the template in the description below.

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You can download the template and there's space for you to put your own

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databases in there using linked databases.

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Instructions are included in the template and If this works out for

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you and you have other things that you like to do as part of your

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Daily Mese, I would love to hear it.

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Let me know what helps you close out your day and prepare for the day ahead.

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The daily mise routine is such a powerful routine.

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I cannot express enough how much doing a daily review, even a short daily review

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can make such a huge difference in helping you get out of that feeling of overwhelm

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because you'll start to have a real true sense of what's already on your plate

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before you begin committing to new things.

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So I really encourage you to consider setting up some kind of dashboard or

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routine for yourself that helps you do this kind of end of day review.

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You don't have to include all the databases that I've included here.

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You don't have to include your journal or your library, et cetera.

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It can be as simple or as complex as you need it to be, but I recommend starting

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simple because you're much more likely to do it if it's Doesn't feel like a burden.

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So consider making a page that feels really inspiring.

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Maybe it's really colorful.

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Maybe there's a really pretty images, make it something fun that you look

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forward to doing at the end of the day.

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And you are going to start to feel a little bit more

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free as you finish your day.

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I hope this was helpful.

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Thanks so much for watching and don't forget you can download the

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template in the description below.

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I will see you next time.

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Related Tags
Productivity ToolsDaily ReviewWork CleanMise en PlaceDigital OrganizationTask ManagementEnd of Day RoutineNotion DatabaseEfficiency TechniquesWorkflow OptimizationSelf-Reflection