Module 12: Example Walkthrough
Summary
TLDRThis script offers a detailed guide for wedding MCs, emphasizing the importance of coordination with the venue and DJ. It covers the timeline from the wedding start to the reception, including managing late starts, ensuring hot dinners are served on time, and gently guiding guests into the reception hall. It advises on introducing the wedding party, creating a lively atmosphere for the couple's entrance, and the significance of the first dance. The MC's role in facilitating speeches and toasts, and the art of crafting a warm welcome toast using a personalized interview sheet is highlighted, aiming to set a positive tone for the event.
Takeaways
- 🕒 Coordinate with the venue to ensure dinner starts on time to avoid cold food.
- 🎤 As an MC, be prepared to gently guide guests into the reception hall for dinner.
- 📅 Keep track of the schedule and adjust for any delays in the wedding start time.
- 👥 Help manage the flow of guests, especially at large weddings, to maintain the event's timeline.
- 🎵 Work closely with the DJ to ensure the right music is played at the right time.
- 💃 Encourage wedding party members to have fun and enjoy their entrance.
- 📣 Use the MC's role to hype up the crowd for the bride and groom's entrance.
- 🎉 Confirm with the couple how they wish to be introduced before their entrance.
- 🍽️ Consider doing the first dance, father-daughter dance, and mother-son dance early to capture everyone's attention.
- 🗣️ Prepare a warm welcome toast that serves as an icebreaker for the event.
- 📝 Advise speakers to keep their toasts short and personal to maintain the event's momentum.
Q & A
What is the first thing to consider on the day of the wedding?
-The first thing to consider is the schedule and ensuring that everything is on point with the time, especially since some venues are sensitive about when dinner starts.
Why is it important to coordinate with the venue coordinator?
-It's important to coordinate with the venue coordinator to ensure that the dinner is served on time and the food is not cold, as this can affect the venue's reputation and reviews.
What should you do if the wedding starts late?
-If the wedding starts late, you should adjust the timeline accordingly, such as shortening the cocktail hour, and ensure that dinner is still served hot at the scheduled time.
How do you gently encourage guests to move into the reception hall?
-You can use a microphone to announce that dinner is about to start, or if there's no sound system, you can individually approach groups of people and invite them to come in for dinner.
Why is it crucial to set the mood at the beginning of the reception?
-Setting the mood is crucial because it sets the tone for the rest of the evening and helps create a memorable experience for the couple and their guests.
What is the significance of introducing the wedding party in a fun and energetic manner?
-Introducing the wedding party in a fun and energetic manner helps to break the ice, especially since many members of the wedding party may not know each other well, and it adds to the overall enjoyment of the event.
Why is it important to confirm how the couple wants to be introduced during the reception?
-It's important to confirm this with the couple beforehand to ensure that their preferences are respected and to avoid any potential misunderstandings or disappointments.
What is the role of the MC in hyping up the crowd during the couple's entrance?
-The MC plays a significant role in energizing the crowd and ensuring that the couple's entrance is met with loud cheers and applause, making it a memorable and exciting moment.
Why is it recommended to have the first dance, father-daughter dance, and mother-son dance at the beginning of the reception?
-Having these dances at the beginning captures the full attention of the guests and ensures that everyone is present for these important moments, as some guests may leave after dinner.
What is the purpose of the welcome toast by the MC?
-The welcome toast serves as an icebreaker, setting the tone for the evening and allowing the MC to introduce the couple and their story in a warm and engaging manner.
Why is it important for other speakers, such as the best man or parents, to keep their toasts short?
-Keeping toasts short ensures that the focus remains on the couple and prevents the event from dragging on, which can lead to guests losing interest or having to leave early.
What is the significance of the MC having a detailed information sheet about the couple?
-Having a detailed information sheet allows the MC to personalize their remarks and toasts, making them more meaningful and relatable to the couple and their guests.
Outlines
💒 Coordinating the Wedding Reception
The paragraph discusses the importance of coordinating with the venue coordinator to ensure the wedding reception runs smoothly, especially regarding the timing of dinner service. It highlights the need to work with the DJ and other coordinators to keep the schedule on track, even if the wedding starts late. The MC's role is emphasized in gently guiding guests into the reception hall for the dinner, which is crucial if it's a plated dinner to avoid cold food. The MC also needs to manage the timing of the wedding party's entrance, ensuring they come in with energy and excitement, and prepare them for their entrance. The paragraph also touches on the significance of introducing the wedding couple with enthusiasm and getting the crowd to cheer loudly as they enter the dance floor.
🎤 Welcoming the Wedding Couple
This section of the script focuses on the MC's role in welcoming the wedding couple and setting the tone for the reception. It stresses the importance of asking the couple how they wish to be introduced and ensuring the crowd's applause remains lively as they enter. The MC is advised to encourage the couple to make a grand entrance, embracing the moment with enthusiasm. After the couple reaches the dance floor, the MC should quiet the crowd and prepare them for the first dance. The paragraph also discusses the MC's responsibility to coordinate with the DJ to ensure the first dance song is ready and to manage the timing of any additional dances or toasts that may occur before the meal is served. The MC is encouraged to use personal and heartfelt stories about the couple during the welcome toast to create a warm and engaging atmosphere.
📝 Preparing for Toasts and Speeches
The final paragraph of the script covers the MC's preparation for the toasts and speeches that typically occur at a wedding. It emphasizes the need for the MC to gather information about the couple through an interview sheet provided to them before the wedding. This information is used to create a personalized poem or song, although this is noted as an optional and time-consuming task. The paragraph also discusses the importance of keeping speeches short and personal, with a focus on the couple. The MC is advised to remind speakers to keep their toasts brief and to the point, avoiding cliches and focusing on personal anecdotes. The paragraph concludes with a note on the potential for family introductions and the need for thorough preparation to avoid accidentally omitting any family members, which could lead to hurt feelings.
Mindmap
Keywords
💡Wedding
💡Reception Hall
💡Cocktail Hour
💡DJ
💡Coordinator
💡Mic
💡MC
💡First Dance
💡Toast
💡Family Introductions
💡Ceremony
Highlights
Coordination with venue coordinator is crucial for timely dinner service.
Most weddings start late, impacting the schedule for cocktail hours.
The importance of ensuring hot dinner is served on time to avoid negative reviews.
The role of the MC in gently guiding guests into the reception hall.
The challenge of coordinating with venues that are strict about dinner start times.
The MC's responsibility to keep the event on schedule, especially with plated dinners.
Encouraging wedding party members to have fun and enjoy their entrance.
The significance of the MC's introduction of the wedding couple with energy and enthusiasm.
The MC should confirm with the couple how they wish to be introduced.
The MC's role in keeping the crowd's energy high during the couple's entrance.
The timing of the first dance and its coordination with the DJ.
The MC's strategy for performing the welcome toast to break the ice among guests.
The MC's use of a customized poem or song during the welcome toast.
The importance of keeping speeches short and personal, especially the best man's toast.
The MC's advice on preparing for family introductions to avoid missing anyone.
The MC's role in ensuring all elements of the reception run smoothly and on time.
Transcripts
now it's the day of the wedding and
you're there and you've gone over the
whole schedule and you've rehearsed and
you've practiced with the DJ with the
coordinator you're ready to go mic is
good looking all Point people are coming
in now people are coming in to uh the
reception hall if this is one of those
places where they're super hyper
sensitive about when the dinner is going
to start like it's plated it's not like
a
buffet you have to work with the venue
coordinator these people are crazy
they're like du doesn't matter what
you're doing like we're going to start
serving like at this at this time you
got to coordinate with them to make sure
everything is uh you know on point with
the time because they don't want the
food to come out cold I get it like they
reviews all the all the time and energy
went for them like they don't want the
steak and the fish and the chicken to be
cold and so you got to keep that in mind
sometimes that means uh let's say the
wedding started late which by the way
most of them start late I've rarely seen
wedding start on time but let's say the
wedding started late and so now pushed
into cocktail hour so you have to pay
attention let's say wedding starts at 4
cocktail hours at 5 to 6 but let's say
wedding started at 4:30 for some reason
now cocktail hours at uh starts at 520
so now instead of an hour it's 40
minutes but but regardless the dinner is
going to come out at uh 6:30 hot dinner
right you have to help her the people
gently lovingly into the reception hall
especially if it's a big wedding you
have to help the coordinator for some
reason coordinators are some corers are
scared to um ask people to do this I
don't I don't know why but I I've done
this hundreds of times with they go can
you they're like can you uh announce on
the mic for people to come in
if there's a sound system outside that
still works fine that works but
sometimes there isn't sometimes the
cocktail are as far away I don't know it
was like so you literally have to
individually go to these groups of
people and say oh um we're about to
start dinner reception and you know sort
of interrupt but you know and like go
around to each group most people are
thankful they're like let's go let's go
get dinner and so you just gently hurt
this takes 10 minutes usually people are
slow to move they they go oh okay and
then they haven't seen people in years
so they just go back to the conversation
sometimes it takes 20 minutes so you got
to look at the schedule prepare 10 20
minutes event start moving people into
the reception hall this is if there's
going to be a hot dinner right hot
plated dinner and that matters if it
doesn't doesn't matter now once you
bring everybody in and you have that set
time then you know you're going to try
to set the mood uh you know
for for the whole beginning of the
wedding you you're going to line up all
the couples and you should already have
this all their names right you're line
up the wedding
party either they're going to come in
couples they're going to come in as you
know the Bridesmaids the grooves men
make it real fun a lot of these couples
uh for some these weddings uh the
couples they they want individual songs
for each couple that comes in you got to
ask them like are they going to dance
like in your prep call are are they
going to have like a fun dance then that
makes sense if not and it it's just a
lot of extra work and a chance for more
mistakes for the DJ so it's just best to
bring them in one song One fun song
right whatever it is
right um because most people these
couples when they're coming in first of
all a lot of the GRS of bridesmaid they
don't even know each other like they met
for the first time they're oh you know
like she's holding on his elbow they're
all awkward uh some of them were taking
shots before they come in they're just
really like shy about this moment right
so you got you have to encourage them
you go out you know they see you with
the mic they you're like hey let's just
have fun let's come in nobody's going to
remember this right this is just for the
couple right like this video like it's
just for the couple and so um this is
like just just come in and like uh have
fun you know so you can you don't have
to do anything crazy like if they're shy
which most couples are you just come in
just do a little dance you know guy spin
the girl and then just wait on the Dance
Floor you know you have to give them a a
little pep talk and then when uh after
you introduce the whole wedding party
very important you say all right ladies
and Gentlemen let's all stand right now
let's all arise is the day we've been
waiting
for this is what you know we really want
to bring them in with energy come on
everybody like you can do better than
that like you want to Hype it up your DJ
now should be playing their music their
song the couple song that's coming in
the wedding couple and this is where
this is a big money moment for you as an
MC like you have to Hype up the
crowd make everybody to cheer
loudly as the go and Bride come in and
what's really important is you ask the
go and bride before come like how doing
your prep call and confirm how do you
want to be brought in because more and
more some people just want to be brought
in as their first names you know some
people want to be brought in as Mr and
Mrs his last name so you know make sure
you uh check on that
have everybody cheer you're cheer you
know everybody cheering Loud come on
come on everybody's cheering loud
sometimes it's a long inance it'll
Applause will die down come on make some
noise again you got to keep it going all
the way till they get to the dance Flor
and then when they hit the dance Flor
one more time Make Some Noise everyone
you want everybody to cheer
loudly you telling the couple before
they come into you like hey if if you're
like the shy type like you're spending a
lot of money at this way this is not
time to be shy like this is one moment
like come come in with your with your
hands up like this come in smiling
dancing thanking
everybody soak this moment in you know
this is this is your moment so you come
in and then when they come on the Dance
Floor have them in the wedding party
dance a little bit or if they don't have
a wedding party Just Dance a little bit
right like people are cheering and then
you say okay thank you everybody
everybody please have a seat this time
we're going to go straight into our
first dance majority of the weddings
right there you're going to go straight
into your first dance some some
coordinators they don't like
that they like doing it later I disagree
with that but two weeks their own very
it's very classy to do it right there
all the attention is there people are
clapping
cheering all the attention is there it's
it's beautiful moment their first dance
right there and so that's a moment you
have to coordinate with your DJ they
really he you know needs to get that he
or she needs to get that
right you know I've attended some night
nightmare weddings where all right
ladies and gentlemen at this time we're
going to have our first
dance everybody's looking at the wedding
couple the DJ doesn't have the song
Ready so they're just standing
there you can Google uh wedding MC
nightmare YouTube it there's some
there's
some yeah I actually use it as a
marketing technique like you know hey
you know you don't want this you know
you want someone with experience but
that means with your DJ you got to be
prepared right like hey is everything on
point and so at this time everyone
please have a seat and we're going to go
into our first dance and then DJ is
gonna play if they have something
prepared like sometimes they have like a
prepared dance you have to make sure
everyone is seated and everyone is just
focused and looking these are like
things that may seem small but it it all
matters you know like like it's you're
running a show here you're the man and
so now they're they do their first dance
and everyone's clapping personally if
they have a fatherdaughter dance mother
Sund dance I like doing it right
away all the attention is there
sometimes people like doing it later but
sometimes you do it later I don't know
I've been weddings where some people
have to leave after dinner so not
everybody's there it's just like the
some people gone drinking smoking
whatever we like it's
not there like the attention is all
there so I like doing it all in the
beginning first dance father daughter
mother son and all the toast before
salad or food or buffet or whatever
because all day tension is there if if I
if you're working with a coordinator
doesn't want to do that I would fight
for that like I fight for that to have
everything in the beginning makes a huge
difference after the uh first dance
parents dance before the toast this is
another huge money moment for you is
your welcome welcome toast by the by the
MC
this is I think probably the number one
reason why I get referred a lot and I
get you know a lot of good reviews like
I I do a five to seven minute toast
that's that might be too long if you're
just starting I would not do that I
would just do like a 30 second one maybe
one minute Max but something that you
could
prepare just a warm
welcome a lot of these family members
they're meeting for the first time it's
like awkward you know both sides you are
the Icebreaker you're the most important
person at that moment to set the tone
and if you do it right everyone trusts
you for the rest of the night if you do
it wrong everyone's
like so you got to avoid avoid anything
corny cheesy you know I do standup
comedy so I I mixing jokes what I do is
when I prep with the couples I had this
interview sheet I send it to them months
ahead I asked them to fill it out if you
would like a copy of this interview
sheet
this has made me uh tens of thousands of
dollars like you can U download it below
I'm going to give it to you it just has
like how hey how did you meet how what
was your first impressions of each other
how does it differ now what's your
favorite food what's your favorite
restaurant what's your favorite memories
what's your favorite how are you alike
how are you different and then they fill
it out a lot of them have fun doing it
like it takes them like 20 minutes each
you know they fill it
out and uh sometimes just one page two
pages but some couples they just keep
going they send me like three four pages
what I like to do you don't have to do
this but I make a custom poem or song
for each couple every wedding it takes
me hours you don't have to do that like
uh but I do that during the welcome
toast you know if you want to see
example of that I'll have a YouTube
video link you could see an example of
that and I do I do it all the time my
wife sees me do it at home she like
looks at the couples and know she like
oh whatever how they met and so I I put
a lot of time you don't have to do that
you may not want to do that you may not
have the skill to do that or you may be
like no that's not me but having a
couple's info sheet and how they met it
helps you MC
like hey everyone this is how they met
this is what I love about them you know
this is this is this is why I really
like you know I I I'm rooting for
whatever it is right oh like their
favorite restaurant is my favorite
restaurant this was their first
impression just something personal it's
nice you just want to make him very
romantic and Lov it after that best man
toast made on toast or sometimes the
Father of the Bride mother of the bride
mother uh you know or father the groom
mother the parents want to talk give a
toast most important thing is you tell
the groom to let them know like hey keep
it short like I wow like I've been to
some I've been to one where the father
of the groom did a 20 minute speech
thanking all every single one of his
like it was his day or something I don't
know but I don't know maybe he paid for
it so he gets to do it he was thinking
political people in the room he was he
literally forgot to they talk about the
groom and bride and you could see the
bride is just
like you know so just keep it short two
minutes max and then the gro and bra I
mean it made up best F toast made on
toast have them prepare it you know they
should prepare like something bullet
points
or the worst thing is like it's their
it's a wedding and then like you know
best friend goes up there he's like drun
he's like I was going to wing it guys
I'm like really bro like this is is your
best friend man you guys grew up
together whatever right like just tell
him prepare and the easiest thing to do
it's just personal stories people want
they don't want cliches they don't want
that they don't want like something you
downloaded alll they just want like hey
I remember when we were grown up I
remember this happened you know like I
remember like he was the one that stayed
behind and helped me clean
up and he helped me move when no one
else to like just something personal you
know tell the G bright to tell them that
also some some people want family
introductions oh like we want to
acknowledge the people that have come
far tell them whoever is doing the
family introductions like to prepare
like have it on a c because they're
going to miss someone they're going to
miss a family member and that person is
going to be butt hurt forever my
mother-in-law food a wedding like a
relatives wedding in in New York and
wasn't introduced cuz they forgot on
accident the family Tru like she talks
about it to this day it's been like 10
years she's like she's she was she's
been so passive aggressive about it
like they they should prepare that if
they want you the M sometimes they want
you the MC to do that fine but they need
to prepare like with really detailed
notes like oh you know Uncle Joey
flowing from here and you know Aunt
Tammy uh flew in from here know like
clap they need to prepare you need to
have them prepare like you need to have
nudge them lovingly there's a lot of
loving like nudges in as a as a wedding
MC
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