ChatGPT: TOP 10 mindblowing ways to increase productivity

Summary

This video script outlines 10 innovative ways to leverage conversational AI, specifically Chat GPT, to enhance work productivity. It covers tasks like drafting emails, summarizing texts, answering queries, and even assisting with Excel formulas. Each example demonstrates how AI can streamline processes, save time, and improve efficiency in various professional scenarios, from creative tasks to project management.

Takeaways

• 😀 Chat GPT can be used to write professional emails, including requests for quotes and responses to availability issues.
• 🔍 It can summarize lengthy articles or reports into concise bullet points, aiding in quick comprehension and sharing of key information.
• 💡 Chat GPT acts as a personal explainer, providing definitions and examples for terms or concepts, and can even translate them into different languages.
• 📝 The AI can check for typos and grammar mistakes in written texts, improving the quality of communication.
• 📅 It assists in drafting meeting invitations and follow-up emails, ensuring all team members are aligned with the discussed action items.
• 📊 Chat GPT can provide Excel formulas to analyze data, such as calculating average training completion percentages or compiling summary tables.
• 📈 It helps in writing detailed reports based on data, with the ability to refine and tailor the content according to specific requirements.
• 📈 Chat GPT can create project schedules with key activities, milestones, and budgets, serving as a starting point for project planning.
• 🎨 The AI can aid in the creative process by generating ideas for names, value propositions, and content for various projects, including digital tips for remote workers.
• 🎥 Lastly, Chat GPT can suggest ideas for future content creation, such as video topics, enhancing productivity and creativity.

Q & A

What is the main purpose of the Chat GPT as described in the transcript?

The main purpose of Chat GPT, as described in the transcript, is to act as a conversational AI model that can enhance work productivity by assisting with various tasks such as writing emails, summarizing text, explaining concepts, checking for typos, and more.

How does Chat GPT help with writing emails?

Chat GPT assists with writing emails by generating personalized content based on the user's instructions. It can draft emails for specific recipients and topics, including all necessary details such as quantity, rebate, delivery time, and other relevant questions.

What is an example of how Chat GPT can be used to answer emails?

Chat GPT can be used to answer emails by processing the content of the received email and generating a response based on the user's instructions. For instance, it can politely accept an offer or express disappointment and request a call to discuss an issue.

Can Chat GPT summarize lengthy texts, and if so, how?

Yes, Chat GPT can summarize lengthy texts. It can process an article or report and provide a brief overview of the key points, such as generating bullet points or a short summary. However, there is a limit to the text length it can handle at once, so very long articles may need to be split into smaller parts.

How does Chat GPT assist with explaining complex terms or concepts?

Chat GPT can explain complex terms or concepts by providing definitions and examples. It can also put words into context by creating sentences that use the term, and it can translate terms into different languages, offering a comprehensive understanding of the concept.

What role can Chat GPT play in checking for typos and grammar mistakes?

Chat GPT can act as a proofreader by identifying and correcting typos and grammar mistakes in written text. It can also highlight the original typos for review and provide suggestions for improvement.

How can Chat GPT help in creating a meeting invitation?

Chat GPT can help create a meeting invitation by generating a professional and detailed invitation based on the user's specifications, such as date, time, and agenda items. It can also assist in crafting follow-up emails after meetings to ensure all participants are aligned on action items.

What assistance does Chat GPT offer for Excel formula creation?

Chat GPT can act as a personal assistant for Excel formulas, providing the correct formulas based on the user's data analysis needs. It can guide users on how to calculate averages, compile summary tables, and track progress over multiple variables.

How does Chat GPT support the creation of reports based on data?

Chat GPT supports report creation by interpreting data and generating a written report. It can be prompted to include specific details, stress certain points, and propose action plans, which can then be reviewed and edited by the user for accuracy.

What is the potential of Chat GPT in developing a project schedule?

Chat GPT can assist in developing a project schedule by suggesting key activities, milestones, and a budget. While the accuracy may vary, it provides a starting point that can be refined with more details and considerations.

How can Chat GPT aid in the creative process?

Chat GPT can aid in the creative process by generating ideas for names, value propositions, and content. It can provide multiple options and variations, helping to spark creativity and streamline the ideation process.

Outlines

00:00

📝 Enhancing Productivity with Chat GPT

The speaker introduces Chat GPT as a revolutionary conversational AI model designed to boost work productivity. They outline ten top ways to utilize Chat GPT, starting with writing emails. Chat GPT can draft emails by understanding the recipient and the content required. The speaker demonstrates this by asking Chat GPT to compose an email to John Doe of Newcomb Company, requesting a quote for Product X. The AI generates a professional email, showcasing its capability to handle such tasks. The speaker then moves on to discuss other uses like responding to emails, summarizing texts, and explaining concepts, all with the aim of saving time and improving efficiency.

05:01

🔍 Error Checking and Excel Assistance with Chat GPT

The speaker continues by highlighting Chat GPT's ability to check for typos and grammar mistakes in written text, offering a quick and efficient way to ensure communication clarity. They proceed to discuss its utility in creating meeting invitations and follow-up emails, emphasizing how Chat GPT can streamline these tasks. The speaker also explores Chat GPT's role as an Excel formula assistant, demonstrating how it can provide formulas for data analysis based on user-provided data sets. This includes calculating average training completion percentages and compiling summary tables, which can be customized further to fit specific needs.

10:02

🚀 Creative and Project Planning with Chat GPT

In the final paragraph, the speaker focuses on Chat GPT's creative capabilities, such as generating ideas for website names and crafting value propositions. They also discuss how Chat GPT can assist in creating project schedules, including key activities, milestones, and budgets. The speaker emphasizes that while Chat GPT's suggestions may not be perfectly accurate, they provide a solid starting point for planning. The video concludes with a call to action for viewers to engage with the content and a tease for future video ideas generated by Chat GPT, highlighting its broad applicability in enhancing work productivity.

Keywords

💡ChatGPT

ChatGPT is a conversational AI model developed by OpenAI that the video focuses on. It plays a central role in the video's theme of boosting work productivity by automating various tasks like writing emails, summarizing articles, and generating creative ideas. The video demonstrates how users can interact with ChatGPT for different work-related scenarios, emphasizing its versatility and efficiency.

💡Email Writing

Email writing is one of the top ways to use ChatGPT for productivity, as highlighted in the video. The video shows how ChatGPT can assist in drafting professional emails for various purposes, such as requesting quotes or replying to offers. This helps reduce the time spent on drafting and ensures a polished, polite tone in correspondence.

💡Summarizing Text

Summarizing text is another key productivity tool mentioned in the video. ChatGPT can take long-form content, such as articles or reports, and condense it into digestible bullet points. The video demonstrates this by summarizing a Wikipedia article on artificial intelligence, showing how this feature saves time for users who need quick overviews of complex content.

💡Grammar and Typos

The video highlights ChatGPT’s ability to check for typos and grammar mistakes. Users can paste their text into ChatGPT, which will identify and correct errors. The video shows an example where ChatGPT corrects a typo in a sentence, illustrating its usefulness in ensuring that professional communication remains error-free.

💡Excel Formulas

ChatGPT can also assist with creating Excel formulas, as demonstrated in the video. Users can input data and describe the desired outcome, and ChatGPT will generate the appropriate formula. The video uses an example of calculating training completion rates, showing how ChatGPT simplifies complex data analysis tasks.

💡Creative Process

The creative process is highlighted as the most significant way ChatGPT boosts productivity. It can help users brainstorm ideas, like coming up with names for websites or crafting value propositions. The video shows ChatGPT providing name suggestions for a website and refining the value proposition, making it a valuable tool for content creators.

💡Project Schedule

ChatGPT can assist in creating project schedules by outlining key activities, timelines, and budgets. The video demonstrates this by asking ChatGPT to draft a schedule for launching a product, illustrating how this feature helps in project management. It provides a framework that can be further refined, saving time in the initial planning stages.

💡Follow-up Emails

The video explains how ChatGPT can draft follow-up emails after meetings, ensuring that all action items are clearly communicated. In the video, a meeting involving an action plan is summarized by ChatGPT into a professional follow-up email, showing how this feature helps maintain clarity and accountability in team collaboration.

💡Task Automation

Task automation is a recurring theme in the video, as ChatGPT is shown automating repetitive tasks like email responses, summarizing content, and generating reports. The video emphasizes how this automation frees up time for users, allowing them to focus on more strategic and creative work, thus enhancing overall productivity.

💡Creative Naming

Creative naming refers to the ability of ChatGPT to generate unique and creative names for products, websites, or projects. In the video, ChatGPT suggests various names for a website related to remote work. This shows how it can be used to enhance branding and marketing efforts by providing fresh ideas that fit the user's specifications.

Highlights

Chat GPT can be used to write emails, providing a personalized assistant for drafting professional correspondence.

Chat GPT can generate responses to emails, saving time and ensuring a polite tone.

The AI can rewrite emails with different tones, such as disappointment, to fit the user's sentiment.

Chat GPT is capable of summarizing lengthy texts, such as articles, into bullet points for quick overviews.

The AI can explain complex terms and provide examples of their use in sentences.

Chat GPT can translate text from one language to another, with a focus on accuracy.

The AI can check for typos and grammar mistakes in written text, improving the quality of documents.

Chat GPT can draft meeting invitations, complete with professional language and necessary details.

The AI can assist in writing follow-up emails after meetings, ensuring all parties are aligned on action items.

Chat GPT can provide Excel formulas for data analysis, streamlining the process of handling large datasets.

The AI can help compile summary tables from raw data, making it easier to track and report on progress.

Chat GPT can write reports based on data, saving time and providing a structured interpretation of information.

The AI can create project schedules, including key activities, milestones, and budget estimates.

Chat GPT can assist in the creative process, generating ideas for names, value propositions, and content.

The AI can provide ideas for future content, such as video topics, based on user input and preferences.

Transcripts

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listen to me carefully because this is

going to change the way you work in the

next five minutes chat GPT is

mind-blowing it's a conversational AI

model that by now you've probably heard

about already a million times so let's

go straight into my top 10 ways to use

chat GPT to Skyrocket your work

productivity number 10 writing emails

chat GPT is your personal assistant just

let it know to whom you want to write

the email and what the email should be

about and you'll be surprised of the

results so for example let's ask Chad

GPT to write an email to John Doe of

company Newcomb to ask for a quote for

product X and I want three units as for

quantity rebate delivery time and any

other question one should ask in such an

email click Send

and here's your mail Dear John Doe I

hope this email finds you well I'm

reaching out from your company and I'm

interested in obtaining a quote for

three units of your product X please let

me know if you need any further

information from me to provide an

accurate quote that sounds pretty good

to me number nine answering emails now

let's assume that John Doe has answered

to my email you can just copy the text

of that email and paste it into chat GPD

so in conversational terms I'll tell

chat GPT what happened Mr doe has

answered the following yeah Rico thank

you for your email it's pleasure to hear

back from you unfortunately you know the

products is out of stock and currently

we don't know whether we'll be able to

offer it again in the future I'd like to

offer your product why it is slightly

more expensive that offers premium

features please let me know if you'd

like me to send an offer for product Y

and now let's ask chargpt to answer this

email politely accepting the offer just

a matter of a couple of seconds

and that's our polite email but let's

say I'm disappointed with Mr Doe's

response so let's give chat GPT another

prompt I'll ask it to rewrite the email

with disappointed tone saying that this

puts us in a difficult situation Newcomb

had guaranteed availability for 10 years

which is now not the case asked to

schedule a zoom call to discuss this

important issue just a few seconds and

that's your email

Dear John Doe I received your email

regarding the unavailability of product

X and I must say that I'm disappointed

to hear please let me know a few dates

and times for you to schedule this call

I look forward to hearing from you soon

how much time is this saving to you it's

just mind-blowing number eight

summarizing text so let's say you have

an article or a report and you want to

have a brief overview on the key points

or maybe you have to create a summary to

share with your colleagues so for

example let's go to Wikipedia and look

for artificial intelligence this is a

pretty long article so let me copy the

first paragraphs and then go to Cha GPT

and ask it to summarize the following

article in 10 bullet points for each

point give me two sentences summary the

article is the following and there you

go you have to be aware though that

there is a limitation in the length of

the text that you're pasting I try to

copy and paste the whole article from

Wikipedia but Chad GPT told me that it

was too long so in case you need to

summarize a very long article then you

may have to split it in smaller parts we

now have 10 digestible key points that

summarize the article I'm just

speechless and once you have your 10

bullet points you can further refine the

products such as GPT give a title to

each bullet point and make the title

bold and change the point format to

numbered list

well I said make the title of each

bullet point bold

number seven

explaining things so you may think well

I already have Google right so let's

assume you want to know what aop stands

for in financial terms yes you could go

to Google and Google would send you a

list of websites that have that relevant

content but now this is different

because Chachi PT has already taken all

that information has digested it and now

it's presenting it to you the way you

want to hear it so chat GPT what does

aop stand for in financial terms but you

can ask chargpt any question you like

for example how can I create a polling

Zoom meeting and boom you have all the

instructions for now let's assume that

you don't know the meaning of a word and

you want charging PT to explain it to

you but not just that you wanted to

create a few examples of sentences to

put that word into context so what does

serendipity mean explain it to me and

give me three examples of use in a

sentence furthermore give me the Italian

translation yeah sure you can use it

also as your translator but you can ask

it to perform even more complex

translation tasks so let's copy the

artificial intelligent text and ask it

to translate it from English to Italian

I'm an Italian native speaker and I tell

you that the translation is really good

number six checking for typos and

grammar mistakes let's say you've

written an email or a text you can just

copy and paste it into cha GPT and ask

it to check for typos and even correct

them so look for typos in the following

text yes yesterday I went to the

mountains with my kids and skid the

whole day it has automatically

identified and corrected the typos but

now want to know what typos it corrected

so I asked it to highlight the typos in

the original text and there you go

number five writing a meeting invitation

write a meeting invitation for Monday

February 13 to discuss new fiscal year

aop and there it is very professional I

don't have to add anything to it I can

just copy and paste it so let's say you

had your meeting and discussed a few

points and agreed on an action plan now

you want to write a message to everyone

to make sure that everyone is on the

same page so cha GPT following the above

meeting write a follow-up email

including the three action items that we

agreed upon including submit aop draft

kpis review aop with Team all to be done

by March 1st there you go number four

your Excel formula personal assistant so

say you have a set of data that you want

to analyze in this example I have a list

of 20 names with a hiring date they

belong either to business Unit A or B

they have two different roles either

sales or marketing and I want to track

their progress over four training

programs so these are the raw data I'll

now explain to chat GPT what I want to

do and ask it to give me the right

formula to obtain those results so let's

copy the first row and I'll ask chargpt

to give me the Excel formula that

calculates the average training

completion percentage for person one and

that's the formula let's just copy paste

it into Excel and there you go now let's

copy the formula to the other cells and

I have the completion rate for everyone

at the bottom I also want to compile a

summary table so I want to know who's

completed the whole training for both

units but then also have a split by roll

and by units let's copy the whole data

set and now ask chargpt give me the

Excel formula that calculates the

percentage of persons who have a 100

training completion paste the data and

there we go now let's keep asking the

right questions to fill in the data into

each of the cells of the summary table

so same request as above but only for

people with a marketing role boom same

is above but replace marketing with

sales and boom again and then modify the

two above formulas by only including

persons who have a completion rate below

100 and higher than zero percent so

those who have the training programs in

Pro progress and there we go and let's

continue until we have the whole table

filled in and now the top three number

three writing a report so let's take the

Excel data that we've seen before now

let's copy them and ask cha GPT to write

a report based on those data so write a

report based on the following data just

copy the table and paste it

so it spits out an interpretation of the

whole thing now I'm not fully satisfied

so let's give it some additional prompts

rewrite the report considering that unit

a plus b is the sum of unit a plus Unit

B and not a separate third entity in the

report stress the importance of defining

that several people also from those

who've been hired several months ago

have not completed the training program

proposing action plan to get to 100

training quotation for all in the next

two to three months and it just gives it

to you obviously you have to check it

and then edit or modified it as needed

it won't do the full job for you but it

saves you at least 80 percent of the

time number two

creating a project schedule so let's say

you're starting a project from scratch

you can use chat GPT to start drafting a

schedule with budget timelines and

activities as an example I'm asking

child GPT to create a project schedule

with Key activities milestones and

budget for the launch of a new version

of the Elgato stream deck this guy here

describe each activity in detail so it

gives me a list of the activities the

estimated duration and even a proposed

budget now will it be precise well

probably not but at least it's a

starting point and actually chat GPT

could highlight a few activities that

you didn't think about so you can always

refine charge GPT proposal by adding

more details so for example I can ask

break down the budget and there you go

if you're finding this video useful

please hit the like button and subscribe

to my channel so you'll help me produce

more good content for you and my first

way to use cha GPT to boost your work

productivity is help you in the creative

process so let's say you want charging

PT to find a creative name for a website

that speaks about remote work improving

online communication productivity and

presentation as well as gives digital

tips for remote workers does it sound

familiar so it gives me a name remote

rise okay it's good but give me 10 more

ideas

wow add some fun to the names

amazing so I like remote Revolution

write a value proposition for it rewrite

it following the template we do X for

whom by doing what and it's a

conversational model so it completely

understands what you mean and just gives

you what you need and guess what I used

it to find a clickable title for this

YouTube video so the only question you

have to ask yourself is what will you do

in the spare time that chajipitu is

giving to you as a last bonus I asked

cha GPT to give me an idea for a

following video that you may be

interested in watching and it gave me

this idea here

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