CARA MUDAH MEMBUAT ABSEN QR CODE

NANANG SRIYADI

17 Oct 202105:13

Summary

TLDRIn this tutorial, viewers learn how to create an attendance list using QR codes that automatically update a Google Spreadsheet. The process begins with setting up a new Google Spreadsheet and naming it. Next, QR codes are generated for each participant's name using QR Explorer. The tutorial then guides through installing the 'Scan' app from the Play Store, configuring it to connect with Google Drive, and setting up a form for scanning. The form collects data such as names, dates, and times, which sync with the spreadsheet upon scanning a QR code. The video demonstrates a practical and efficient method for managing attendance, making it simple and user-friendly.

Takeaways

😀 The video provides a tutorial on creating an attendance list using QR codes.
📂 It starts by creating a new folder and Google Spreadsheet in Google Drive.
📝 The spreadsheet is named and structured with columns for names and other data.
🔗 A new set is created for the names that will be used to generate QR codes.
👤 Names are copied from the spreadsheet to be used for QR code generation.
📱 QR codes are generated using 'QR Explorer' and can be downloaded and printed.
📲 The tutorial then moves to a smartphone to install and use a scanning app from the Playstore.
🔍 The app 'Scan' is used to scan the QR codes, which are linked to a Google Drive account.
📋 A form is created in Google Forms to collect scanned data, including mandatory fields for barcode and time.
⏰ The form automatically adjusts the date and time based on the smartphone's settings when scanning.
💾 Once scanned, the data is automatically entered into the Google Spreadsheet without needing to open the sheet manually.

Q & A

What is the main purpose of the video?
-The main purpose of the video is to demonstrate how to create an attendance list using QR codes that automatically update a Google Spreadsheet when scanned.
How does the QR code system work for attendance tracking?
-The QR code system works by scanning QR codes with a smartphone application, which then sends the scanned data to a Google Spreadsheet for attendance tracking.
What application is recommended for scanning QR codes in the video?
-The video recommends using an application named 'Scan' from the Playstore for scanning QR codes.
What is the first step in setting up the attendance system as described in the video?
-The first step is to open Google Drive and create a new folder, then add a Google Spreadsheet and name it, for example, 'QR Code Kehadiran'.
How are the names of attendees organized in the Google Spreadsheet?
-The attendees' names are organized in a new sheet within the Google Spreadsheet, where data such as names, QR codes, and other relevant information will be entered.
What tool is used to generate QR codes from the names listed in the spreadsheet?
-QR Explorer is used to generate QR codes from the names listed in the spreadsheet.
How can the generated QR codes be downloaded and printed for scanning purposes?
-After generating the QR codes using QR Explorer, they can be downloaded and printed for scanning purposes during the attendance process.
What settings need to be configured in the 'Scan' application to connect it with Google Drive?
-In the 'Scan' application, you need to log in with the same Google account used to create the Google Spreadsheet, and then connect it to Google Drive.
How is the form created in the video for scanning the QR codes?
-A new form is created in the Google Spreadsheet by selecting 'Form' and adding required fields such as name, date, and time, which are marked as mandatory.
What happens when a QR code is scanned using the 'Scan' application?
-When a QR code is scanned, the data, including the name, date, and time, automatically populates in the Google Spreadsheet without needing to open the spreadsheet manually.
What is the benefit of using this QR code system for attendance tracking?
-The benefit of using this QR code system is that it simplifies the process of tracking attendance, making it more efficient and less time-consuming as the data is automatically recorded in the spreadsheet.

Outlines

00:00

📊 Creating a QR Code Attendance System

This paragraph introduces a tutorial on how to create a QR code-based attendance system using Google Drive and Google Sheets. The presenter, Nanang Suryadi, guides viewers through the process of setting up a Google Spreadsheet, naming it 'QR Code Kehadiran', and organizing the data into columns for names and QR codes. The tutorial then proceeds to explain how to generate QR codes for each name using QR Explorer, download them, and print them for scanning. The next step involves installing the 'Scan it' office app from the Play Store on a smartphone, logging in with the same Google account used for the spreadsheet, and setting up the app to scan the QR codes. The tutorial also covers creating a form in Google Forms to collect scanned data, including mandatory fields for barcode scanning and additional questions such as date and time. The presenter demonstrates how to scan a QR code and have the data automatically populate in the Google Spreadsheet, even without opening the sheet.

05:01

🙏 Wrapping Up the Tutorial

The second paragraph concludes the tutorial with a thank you message and a closing remark. The presenter expresses gratitude for the viewers' attention and hopes that the tutorial has been helpful. The paragraph ends with a religious blessing, indicating a respectful and warm conclusion to the video.

Mindmap

Keywords

💡QR Code

A QR Code, or Quick Response Code, is a two-dimensional barcode that can be scanned by smartphones and other devices to quickly access information. In the context of the video, QR Codes are used to streamline the attendance process by scanning a code that automatically populates a Google Spreadsheet with the attendee's data. The script mentions creating QR Codes for names of attendees, which can then be scanned to mark their presence.

💡Google Drive

Google Drive is a file storage and synchronization service developed by Google. It allows users to store files on their servers, synchronize files across devices, and share them. In the video, Google Drive is used to create and store a Google Spreadsheet for managing attendance records. The script instructs viewers to open Google Drive and create a new folder and spreadsheet for this purpose.

💡Google Spreadsheet

A Google Spreadsheet is a web-based tool for creating, editing, and sharing spreadsheets online. It is part of Google Workspace's office suite and allows for real-time collaboration. In the video, the creator uses a Google Spreadsheet to manage attendance data, where scanned QR Codes automatically input information about attendees.

💡Scanning

Scanning in this context refers to the process of using a device, such as a smartphone, to read and interpret QR Codes. The video script describes how to scan QR Codes using a smartphone application, which then sends the data to a Google Spreadsheet. This action is central to the video's tutorial on automating attendance tracking.

💡Attendance Tracking

Attendance tracking is the process of monitoring and recording the presence of individuals at an event or in a class. The video provides a tutorial on how to create an automated system for tracking attendance using QR Codes and Google Spreadsheets, which simplifies the process and reduces the chance for errors.

💡QR Explorer

QR Explorer is mentioned in the script as a tool for generating QR Codes from a list of names. It is used to create unique QR Codes for each attendee, which can then be scanned to record their attendance. The script guides viewers on how to use QR Explorer to generate these codes.

💡Playstore

The Playstore, or Google Play Store, is the digital distribution platform for Android devices, where users can download applications. In the video, the script instructs viewers to install an app from the Playstore to scan QR Codes, indicating the app's name and its use in the attendance tracking process.

💡Google Forms

Google Forms is a tool for creating surveys, forms, and quizzes. It is part of the Google Workspace suite. In the video, the script describes how to set up a form in Google Forms to collect data from scanned QR Codes, such as the date and time of attendance, which is then automatically updated in the Google Spreadsheet.

💡Automation

Automation refers to the use of technology to create or operate processes with minimal human intervention. The video's main theme revolves around automating the attendance process by using QR Codes and Google services. Automation in this context simplifies data entry and ensures that attendance records are accurate and up-to-date.

💡Data Entry

Data entry is the process of entering or transferring data into an electronic format for storage or processing. The video script explains how QR Codes can be used to automate data entry for attendance records, eliminating the need for manual input and reducing the potential for errors.

💡Real-time Collaboration

Real-time collaboration allows multiple users to work on a document simultaneously, with changes visible to all participants instantly. The video mentions Google Spreadsheet's real-time collaboration feature, which is beneficial for attendance tracking as it allows multiple people to view and update the attendance records at the same time.

Highlights

Introduction to creating an attendance list with QR codes using Google Drive and Google Sheets.

Opening Google Drive and creating a new folder for the project.

Adding a Google Spreadsheet file and naming it 'QR Code Attendance'.

Renaming the default sheet to 'Set 1' for storing attendee names.

Creating a new sheet named 'Si' for entering data to be included in QR codes.

Copying the names from 'Set 1' to use for generating QR codes.

Using QR Explorer to generate QR codes for each name copied.

Downloading and printing the generated QR codes for scanning purposes.

Installing the 'Scan' app from the Playstore for scanning QR codes.

Logging into the 'Scan' app with the same Google account used for Google Sheets.

Selecting 'Google Sheets' as the destination for scanned data.

Choosing the 'QR Code Attendance' sheet for scanning results.

Creating a new form in Google Forms for data entry via QR code scanning.

Adding required fields to the form such as barcode, date, and time.

Customizing the form with additional questions as needed.

Testing the scanning of a QR code and automatically updating the date and time on the smartphone.

Sending scanned data to the Google Spreadsheet without opening it, ensuring data is automatically recorded.

Demonstrating the ease of processing scanned data for attendance records.

Final thoughts and a thank you note from the presenter.