Why I Stopped Using Todoist and Ticktick, and What I Use Now
Summary
TLDRThe video explores the evolution of to-do list apps, highlighting Todoist's simplicity and basic features. It then contrasts Todoist with Notion, emphasizing Notion's advanced features like the free calendar mode, tags, and project organization. The script guides viewers on transitioning from Todoist to Notion, showcasing how Notion's comprehensive free plan can enhance productivity without the need for a premium subscription.
Takeaways
- 📅 Todoist was launched in 2007, the same year as the first iPhone, and remains a popular to-do app for its simplicity, ease of use, and free access.
- 🚀 The speaker switched to TickTick due to its advanced features like the calendar mode and Pomodoro Timer, but found the calendar mode to be a paid feature and the note feature too basic.
- 📝 After trying multiple to-do apps, the speaker settled on Notion, which offers a comprehensive task management system with features like calendar mode and tags, all available for free.
- 📑 Notion's 'jot' mode serves as an inbox for quick task entry, similar to Todoist's quick add bar, but with enhanced capabilities like attaching images or videos.
- 🔄 Notion allows for recurring tasks with natural language processing or an exclamation command, offering flexibility in task scheduling.
- 📋 Notion's task detail menu provides a clear view of task configurations, including recurrence, reminders, and deadlines.
- 🏷️ Notion uses 'inline tags' similar to Todoist's labels, allowing for categorization and organization of tasks, with the added benefit of applying tags to any text, photo, or video.
- 📈 Projects in Notion are managed through 'notes', which can be organized with tables and shared for collaborative efforts, unlike Todoist's limited number of free projects.
- 📆 Notion's calendar mode is a standout feature, offering a free, visual way to schedule tasks using the time-blocking method, enhancing productivity.
- 🔗 Notion's calendar mode supports two-way sync with external calendars like Google and Outlook, integrating seamlessly with existing digital tools.
Q & A
What year was Todoist launched?
-Todoist was launched in 2007.
Why did the speaker switch from Todoist to TickTick?
-The speaker switched to TickTick because it offered additional features like a calendar mode, Pomodoro Timer, and Eisenhower Matrix, although they later found the calendar mode to be not free and the note feature too basic.
What is the main reason the speaker prefers Notion over Todoist and TickTick?
-The speaker prefers Notion because it offers more customizability and features like a free calendar mode, and it allows for the organization of not just tasks but also any content in a flexible way.
How does Notion's 'Jot' mode differ from Todoist's 'Inbox'?
-In Notion, 'Jot' serves as an inbox where you can quickly write down tasks, make reminders, and journal entries, similar to Todoist's 'Inbox', but with the added ability to attach images or videos to tasks.
What is the advantage of using 'Natural Language Processing' in Notion for task scheduling?
-Using 'Natural Language Processing' in Notion allows for easier entry of start dates and times for tasks without needing to navigate through a command menu.
How does Notion handle recurring tasks differently from Todoist?
-In Notion, you can create recurring tasks by using the 'exclamation' command followed by 'every' and the recurrence interval, which is considered slightly more advanced and easier compared to Todoist's method.
What is the functionality of 'Inline Tags' in Notion, and how do they compare to 'Labels' in Todoist?
-In Notion, 'Inline Tags' serve a similar purpose to 'Labels' in Todoist, allowing users to categorize and organize tasks. Notion makes it easy to create new tags directly in the task field and filter tasks by these tags.
How does Notion's 'Note' mode compare to Todoist's 'Projects'?
-In Notion, 'Notes' act as project lists where you can create a title for the project and list tasks within it. Unlike Todoist's free plan which limits the number of projects, Notion allows an unlimited number of projects.
What is the benefit of Notion's calendar mode that the speaker highlights?
-The speaker highlights the benefit of Notion's calendar mode for building a schedule using the time-blocking method, which is free to use and helps in reducing stress and increasing productivity by knowing what tasks to work on and when.
How does Notion integrate with external calendars, and what does two-way sync mean?
-Notion can connect with Google and Outlook calendars, supporting two-way sync which means events from external calendars automatically appear in Notion, and scheduled tasks in Notion also appear on external calendars.
What are the different modes in Notion and how do they compare to Todoist's features?
-Notion has four modes: Jot, Note, Task, and Calendar, which compare to Todoist's features by offering an inbox for quick task entry, a project list, a task manager, and a free calendar mode for scheduling, respectively.
Outlines
📱 Exploring Task Management Apps
The speaker introduces the topic of task management apps, mentioning their personal journey from discovering to-do lists to trying various apps like Todoist and TickTick. They highlight the simplicity and popularity of Todoist but express a desire for more advanced features, leading them to switch to Notion. Notion is praised for its flexibility and the ability to organize tasks and non-task items alike. The speaker aims to guide viewers on using Notion as a task manager in comparison to Todoist, aiming to help them decide whether to switch apps.
📅 Task Management and Organization in Notion
The second paragraph delves into the specifics of using Notion as a task manager. It contrasts Notion's features with Todoist's, emphasizing Notion's free calendar mode and the ability to create an unlimited number of projects, unlike Todoist's free plan limitations. Notion's 'notes' are likened to Todoist's 'projects,' and the paragraph explains how to create, organize, and share tasks within these notes. The calendar feature in Notion is highlighted as a key reason for the speaker's switch, offering a free alternative to Todoist's premium feature. The paragraph also touches on Notion's tagging system, which allows for detailed organization and filtering of tasks and projects. The speaker concludes by recommending Notion as a free, customizable task management app with robust features.
Mindmap
Keywords
💡To-Do List
💡Todoist
💡Notion
💡Calendar Mode
💡Pomodoro Timer
💡Eisenhower Matrix
💡Natural Language Processing
💡Tags
💡Projects
💡Time Blocking
💡Two-Way Sync
Highlights
To-do list app was launched in 2007, the same year as the first iPhone.
To-do list remains one of the most popular to-do apps due to its speed, ease of use, and beautiful design.
Some users find To-do list too basic and seek more advanced features.
TikTok is another top to-do app with a calendar mode and features like Pomodoro Timer and Eisenhower Matrix.
TikTok's calendar mode requires a paid subscription, which may deter some users.
The user switched to Notion due to its advanced features and better note functionality.
Notion offers four modes: Jot, Note, Task, and Calendar, providing a comprehensive task management system.
Notion's Jot mode functions similarly to To-do list's inbox, allowing quick task entry.
Notion supports natural language processing for easy task scheduling and can attach media to tasks.
Notion's Task mode is where all tasks are organized and can be filtered by various criteria.
Notion's tags, called inline tags, offer flexibility in categorizing and organizing tasks.
Notion allows creating custom tags for any content, not just tasks, providing versatile organization options.
Notion's calendar mode is free and offers a time-blocking method for schedule building.
Notion supports two-way sync with Google and Outlook calendars, integrating external events with scheduled tasks.
Notion provides a free plan with extensive productivity features, making it an attractive alternative to paid apps.
The video offers a guide on using Notion as a task manager and compares it with To-do list to help viewers decide if they should switch.
Notion's calendar mode is a significant draw for users seeking a free, customizable scheduling tool.
Transcripts
like many people I first discovered a
to-do list ages ago when you must see up
for anyone serious about to Do's did you
know what to do is launched in 2007
that's the same year that Steve Jobs
revealed the first version of the iPhone
it is truly impressive that to-do list
remains one of the most popular to do
apps today but I can't say why it's fast
easy to use beautiful design and free
but some may find it too basic and want
something little more advanced to its
features like calendar which is why I
decided to switch to tiktik a while ago
tiktik is another one of the best to-do
apps it's got calendar mode as well as
lots of extra features like Pomodoro
Timer and Eisenhower Matrix but the
problem was the calendar mode is not
free you have to pay to use it also I
wasn't happy with the note feature which
was too basic so I tried a bunch of
other to do apps and then I finally
settled with a few years ago and I
haven't looked back ever since you may
think it's a noitab but it's actually a
great to do up too so in this video I
want to give you a guide on how to use
amplinoid as your task manager in
comparison to todoist so I can help you
make the decision to switch from todoist
or not and if so I'm hoping to make the
transition easier with this video
[Music]
I think the best thing about todoist is
it's Simplicity it's got everything you
need for task management right out of
the box you have the inbox today
upcoming to Do's filters and projects
where things are a little bit different
in I'm brunoed it's got four modes dots
note task and calendar you can think of
the jot as your inbox where you can
write down things to do make a reminders
and journal and notes as your project
and list so let's start with the inbox
because that's where most people start
their day just like in todoist inbox
write down things you want to do in jot
it can be anything like taking trash out
to the taxes call grammar and so on also
if you think of something you need to do
or want to remember you can use the
quick add bar like in to-do list it's
called natural language processing which
makes it easy to enter the starting date
and time furthermore you can attach an
image or video to the task too which is
used tool because sometimes it's hard to
describe things just with words if you
want to make a recurring task you can
use the exclamation command find every
and enter how often you want the task to
repeat perhaps this is something to do
if that's better than natural language
processing is a little more advanced
compared to ampreneurs you can just type
every three days to make a recurring
task instead of using a command menu
like in ampreneur it the difference may
be small but I find to do its way a
slightly easier still this comes down to
personal preference ampu node does have
a good task detail menu where it's easy
to see the configuration of each to do
such as how it's supposed to recur does
it repeat on a fixed schedule or when
task is complete and also when it's
going to send you a reminder and how
long you need to finish the task if
you've been using to-do list you
probably used labels before because they
are useful to categorize Your Tutus and
keeps them organized in entrepreneurs
the labels are called inline tags like
in todoist they start with the add sign
so it's easy to recognize them for
example if a task is about your work you
can put the outside work to it and
making a new line tag is easy let's say
you want to make a new one for personal
tasks for that you can simply add
outside personal in the task field and
then if you switch to the task mode
which is where you can see all the tasks
you can filter for the inline tag so you
can see only the personal to-do's
similarly you can add more tags to your
heart content I have about 20 tags in my
Android for instance I have a tag for
things to buy as well as my reading list
so it can be anything you want to
organize just make a new tag and put it
to the thing you want to organize it
doesn't have to be a task by the way you
can put a tag to any text or even a
photo and a movie this is something I
love about this app it lets me organize
not just tasks but anything in whatever
way I like by the way if you want to pin
an inline tag that you want to use
regularly you can just add it to the
shortcut and this way you can always
access it from the left sidebar quickly
if you found your way to a video
comparing the detail of task apps
chances are that you have a busy life
juggling multiple projects thankfully
both todoist and ampu node have great
options to keep your projects organized
but something I wasn't happy about to do
is that it only lets you have five
projects on their free plan and you have
to pay to have more whereas you can make
as many projects as you like in
amplinoid here you can think of the
notes as your project list say you want
to find a new apartment just create a
new note and the title is the name of
the project then inside it you can make
a list of 2DS such as contact realtor
prepare document and move your staff and
so on again you can add this to the
shortcut for quick access and if this is
a group project you can publish this
note so you can share the link with your
friends and family now what's cool is
that you can even make tables how to do
in notion and Excel this might come in
handy when you want to organize lots of
items and things recently I actually
used this for my apartment hunting once
you write down things to do you can
check your tasks in task mode just like
you use tags to filter you can also use
projects so if you want to see the tasks
for that Apartment project just find and
select that note then it will show you
all needed to Do's in it by the way if
you have too many projects on your plate
you can use tags to organize them tags
are like folders for example if a
project is about house you can put a tag
personal slash house this way you can
filter projects using the tags so you
can see only the project about it okay
now here's my favorite part let's head
to the calendar this is where you can
build your schedule using the time
blocking method this is actually why I
switched from to-do list because it's so
useful actually I know that a lot of
todoist users like me because one of
their top voted features is calendar
this is probably why many users switch
to tiktik because it has calendar view
but the thing is that you have to pay
for that whereas it's free in unpreneurs
anyway you can see your calendar which
can be changed to one day three days
week or month view then see the list of
two-do's from this class bottom and now
you just have to tap on the task you
want to schedule and choose the time
this way you know what task you're going
to work on and when
foreign
you can use the filter to sort your
to-do's so use a project notes or tags
to find the ones you are looking for and
schedule them personally I like how you
can connect your Google and Outlook
calendars to know it it supports two-way
sync which means your event in your
external calendar automatically show up
inside amplinode and your scheduled
tasks in amphronaut also appear on your
external calendar if you want I use this
calendar mode every single day in the
morning so I know what I'm going to do
which is so much less stressful than
having a long to-do list and helps get
more things done there are a lot of
great alternatives for todoist but most
of them require paid subscription so if
you're looking for a free to-do app with
more customizability and features like
calendar ample node is not a bad option
it has multiple plans where you can get
almost all the productivity features
with its free plan so no need to
subscribe to the premium plant unless
you want to fancy Advanced features if
you're curious about how I use ampenoid
I have a playlist so you can check out
you can start using ampreneurs right
away for free from the link in the
description it's available for IOS and
Android as well as on the web alright
thanks for watching and I will see you
in the next video bye
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