The 12 Project Management Principles
Summary
TLDRThis video offers an insightful overview of the 12 project management principles established by the Project Management Institute (PMI). Essential for PMP exam preparation, these principles guide project teams to act as diligent stewards, foster collaboration, engage stakeholders, focus on value, and navigate complexity. They also emphasize leadership, tailoring approaches to context, building quality, optimizing risk responses, embracing adaptability, and enabling change for a successful project outcome. For further study, the PMBOK Guide 7th Edition 2021 is recommended.
Takeaways
- π Be a diligent, respectful, and caring steward, acting with integrity and trustworthiness while complying with guidelines.
- π€ Create a collaborative project team environment to leverage diverse skills and knowledge for shared objectives.
- π€ Engage stakeholders effectively to influence project performance and outcomes, serving them by proactive engagement.
- π― Focus on value by continually evaluating and adjusting project alignment to business objectives for maximum value realization.
- π Recognize, evaluate, and respond to system interactions within and surrounding the project for positive performance impact.
- π©βπΌ Demonstrate leadership behaviors that support individual and team needs, adapting styles to situations for project success.
- π Tailor the project approach based on context, using the right amount of process to achieve desired outcomes efficiently.
- π Build quality into processes and deliverables to meet project objectives and stakeholder expectations for acceptance.
- π§ Navigate complexity by evaluating and adapting to it, reducing its impact on the project life cycle through vigilance.
- π Optimize risk responses to maximize positive impacts and minimize negative ones, considering the organization's risk appetite.
- πͺ Embrace adaptability and resiliency to accommodate change and recover from setbacks, focusing on outcomes for adaptability.
- π Enable change for the envisioned future state, preparing those impacted for new behaviors and processes for transition.
Q & A
What are the 12 project management principles defined by the Project Management Institute (PMI)?
-The 12 principles are: 1) Be a diligent, respectful, and caring steward; 2) Create a collaborative project team environment; 3) Effectively engage with stakeholders; 4) Focus on value; 5) Recognize, evaluate, and respond to system interactions; 6) Demonstrate leadership behaviors; 7) Tailor based on context; 8) Build quality into processes and deliverables; 9) Navigate complexity; 10) Optimize risk responses; 11) Embrace adaptability and resiliency; 12) Enable change to achieve the envisioned future.
What does it mean to be a 'diligent, respectful, and caring steward' in project management?
-Being a diligent, respectful, and caring steward means acting responsibly, carrying out activities with integrity, care, and trustworthiness, while maintaining compliance with internal and external guidelines. It includes a broad commitment to the financial, social, and environmental impacts of the projects.
Why is creating a collaborative project team environment important?
-Creating a collaborative project team environment is important because it facilitates alignment with other organizational cultures and guidelines, promotes individual and team learning and development, and enables the team to contribute optimally to deliver desired outcomes more effectively than individuals working alone.
How can project teams effectively engage with stakeholders?
-Project teams can effectively engage with stakeholders by doing so proactively and to the degree needed to contribute to project success and customer satisfaction. Stakeholder engagement involves understanding their needs and serving them to advance value delivery.
What is the focus of principle four, 'Focus on value'?
-Principle four emphasizes the importance of continually evaluating and adjusting project alignment to business objectives and intended benefits and value. Value is the ultimate indicator of project success and can be realized throughout the project, at its end, or after completion.
How does 'recognize, evaluate, and respond to system interactions' help in project management?
-This principle involves taking a holistic view of how different parts of a project interact with each other and with external systems. Being responsive to these interactions allows project teams to leverage positive outcomes and manage the dynamic circumstances within and surrounding the project.
What leadership behaviors should be demonstrated in a project team?
-Leadership behaviors include adapting leadership styles to support individual and team needs, promoting project success, and contributing to positive project outcomes. Effective leaders recognize differences in motivation among team members and demonstrate honesty, integrity, and ethical conduct.
Why is it important to tailor the project development approach based on context?
-Tailoring the approach based on context is important because each project is unique with its own objectives, stakeholders, governance, and environment. Using just enough process to achieve the desired outcome maximizes value, manages cost, and enhances speed.
How does building quality into processes and deliverables impact a project?
-Building quality into processes and deliverables ensures that the project meets its objectives and aligns with the needs, uses, and acceptance requirements set by stakeholders. It focuses on satisfying stakeholder expectations and fulfilling project and product requirements.
What does 'navigate complexity' involve in project management?
-Navigating complexity involves continually evaluating and managing the various factors that contribute to project complexity, such as human behavior, system interactions, uncertainty, and ambiguity. It allows the project team to successfully navigate the project life cycle.
How can project teams optimize risk responses?
-Project teams can optimize risk responses by continually evaluating exposure to both opportunities and threats, and by developing risk responses that are appropriate for the significance of the risk, cost-effective, realistic within the project context, and agreed upon by relevant stakeholders.
What is the significance of embracing adaptability and resiliency in project management?
-Embracing adaptability and resiliency is significant because it enables the project team to respond to changing conditions, recover from setbacks, and advance the work of the project. Adaptability is the ability to respond to change, while resiliency is the ability to absorb impacts and recover quickly from setbacks.
How can project teams enable change to achieve the envisioned future state?
-Project teams can enable change by preparing those impacted for the adoption and sustainment of new behaviors and processes required for the transition from the current state to the intended future state. A structured approach to change, along with stakeholder engagement and motivational strategies, assists in change adoption.
Outlines
π Overview of the 12 Project Management Principles
This paragraph introduces the 12 project management principles outlined by the Project Management Institute (PMI). It emphasizes the importance of understanding these principles for those preparing for the PMP exam. The principles are listed, ranging from being a diligent steward to enabling change for the envisioned future. Each principle is briefly explained, highlighting the need for stewardship, collaboration, stakeholder engagement, value focus, system interaction recognition, leadership, context-based tailoring, quality integration, complexity navigation, risk optimization, adaptability and resiliency, and change enablement. The paragraph also delves into the specifics of the first principle, detailing the responsibilities and broad commitment required of a steward, including integrity, care, trustworthiness, and compliance with guidelines.
π In-Depth Analysis of Project Management Principles
This paragraph continues the discussion on the 12 project management principles, focusing on the practical application and implications of each. It discusses the importance of tailoring the project approach to the unique context, emphasizing quality in processes and deliverables, and navigating project complexity. The paragraph also addresses the optimization of risk responses, the necessity of embracing adaptability and resiliency, and the enablement of change for the future state. Each principle is explored in the context of project management, with an emphasis on the continuous evaluation and adaptation required to achieve project success. The paragraph concludes with a suggestion to acquire a copy of the PMBOK Guide, Seventh Edition, for further understanding.
Mindmap
Keywords
π‘Project Management Principles
π‘Steward
π‘Collaborative Environment
π‘Stakeholders
π‘Value
π‘Systems Thinking
π‘Leadership Behaviors
π‘Tailoring
π‘Quality
π‘Complexity
π‘Risk Responses
π‘Adaptability and Resiliency
π‘Change Management
Highlights
12 project management principles defined by the Project Management Institute (PMI) are essential for the PMP exam preparation.
Be a diligent, respectful, and caring steward, acting with integrity and trustworthiness while complying with guidelines.
Create a collaborative project team environment to leverage diverse skills and knowledge for shared objectives.
Engage stakeholders proactively to influence project performance and outcomes positively.
Focus on value, aligning the project with business objectives and intended benefits for ultimate success.
Recognize, evaluate, and respond to system interactions within and surrounding the project for holistic performance.
Demonstrate leadership behaviors that adapt to the situation and promote project success.
Tailor the project development approach based on the unique context to maximize value and efficiency.
Build quality into processes and deliverables to meet project objectives and stakeholder expectations.
Navigate project complexity by evaluating and adjusting approaches to successfully manage the project lifecycle.
Optimize risk responses to maximize positive impacts and minimize negative ones throughout the project.
Embrace adaptability and resiliency to accommodate change and recover from setbacks effectively.
Enable change for the envisioned future state by preparing stakeholders for new behaviors and processes.
Stewardship includes financial, social, technical, and sustainable environmental awareness.
A collaborative project team environment facilitates alignment with organizational cultures and guidelines.
Stakeholder engagement advances value delivery and contributes to customer satisfaction.
Value and benefits can be defined in both quantitative and qualitative terms, guiding project outcomes.
Systems thinking is crucial for taking a holistic view of how project parts interact with each other and external systems.
Leadership is distinct from authority, and effective leaders adapt their style to the situation.
Tailoring the project approach is an iterative and continuous process throughout the project.
Project quality ensures processes are appropriate and effective, meeting acceptance criteria for deliverables.
Complexity can emerge at any point during the project, requiring vigilance and various methods to manage it.
Risks can be both positive opportunities and negative threats, and should be addressed continually.
Adaptability and resiliency are key for responding to changing conditions and recovering from setbacks.
A structured approach to change management helps in transitioning to the desired future state.
Transcripts
this video will provide an overview of
the 12 project management principles
defined by the project management
Institute or PMI if you are preparing
for the current PMP exam it is important
to understand these 12 principles the 12
principles are as follows one be a
diligent respectful and caring Steward
two create a collaborative project team
environment three effectively engage
with stakeholders four focus on value
five recognize evaluate and respond to
system interactions six demonstrate
leadership behaviors seven tailor based
on context eight build quality into
processes and deliverables nine navigate
complexity 10 optimize risk responses 11
Embrace adaptability and resiliency 12
enable change to achieve the envisioned
future
I will now provide more details on each
principal principle one be a diligent
respectful and caring Steward stewards
act responsibly to carry out activities
with Integrity care and trustworthiness
while maintaining compliance with
internal and external guidelines they
demonstrate a broad commitment to
Financial social and environmental
impacts of the projects they support
stewardship encompasses responsibilities
within and external to the organization
stewardship includes Integrity care
trustworthiness and compliance a
holistic view of stewardship considers
Financial social Technical and
sustainable environmental awareness
principle two create a collaborative
project team environment project teams
are made up of individuals who wield
diverse skills knowledge and experience
project teams that work collaboratively
can accomplish a shared objective more
effectively and effici ly than
individuals working on their own
projects are delivered by project teams
project teams work within organizational
and professional cultures and guidelines
often establishing their own local
culture a collaborative project team
environment facilitates alignment with
other organizational cultures and
guidelines individual and team Learning
and Development and optimal
contributions to deliver desired
outcomes principle three effectively
engage with stakeholders
engage stakeholders proactively and to
the degree needed to contribute to
project success and customer
satisfaction stakeholders influence
projects performance and outcomes
project teams serve other stakeholders
by engaging with them stakeholder
engagement proactively advances value
delivery principle four focus on value
continually evaluate and adjust project
alignment to business objectives and
intended benefits and value value is the
ultimate indicator of project success
value can be realized throughout the
project at the end of the project or
after the project is complete value and
the benefits that contribute to Value
can be defined in quantitative and or
qualitative terms a focus on outcomes
allows project teams to support the
intended benefits that lead to Value
creation project teams evaluate progress
and adapt to maximize the expected value
principle five recognize evaluate and
resp respond to system interactions
recognize evaluate and respond to the
dynamic circumstances within and
surrounding the project in a holistic
way to positively affect project
performance a project is a system of
interdependent and interacting domains
of activity systems thinking entails
taking a holistic view of how project
Parts interact with each other and with
external systems systems are constantly
changing requiring consistent attention
to internal and external conditions
being responsive to system interactions
allows project teams to leverage
positive outcomes principle six
demonstrate leadership behaviors
demonstrate and adapt leadership
behaviors to support individual and team
needs effective leadership promotes
project success and contributes to
positive project outcomes any project
team member can demonstrate leadership
behaviors leadership is different than
Authority effective leaders adapt their
style to the the situation effective
leaders recognize differences in
motivation among project team members
leaders demonstrate desired behavior in
areas of honesty integrity and ethical
conduct principle seven tailor based on
context design the project development
approach based on the context of the
project its objectives stakeholders
governance and the environment using
just enough process to achieve the
desired outcome while maximizing value
managing cost and enhancing speed each
project is unique project success is
based on adapting to the unique context
of the project to determine the most
appropriate methods of producing the
desired outcomes tailoring the approach
is iterative and therefore is a
continuous process throughout the
project principle 8 build quality into
processes and deliverable maintain a
focus on quality that produces
deliverables that meet project
objectives and align to the needs uses
and acceptance requirements set forth by
relevant stakeholders project quality
entails satisfying stakeholders
expectations and fulfilling project and
product requirements quality focuses on
meeting acceptance criteria for
deliverables project quality entails
ensuring project processes are
appropriate and as effective as possible
principle nine navigate complexity
continually evaluate and navigate
project complexity so that approaches
and plans enable the project team to
successfully navigate The Project Life
Cycle complexity is the result of human
behavior system interactions uncertainty
and ambiguity complexity can emerge at
any point during the project complexity
can be introduced by events or
conditions that affect value scope
Communications stakeholders risk and
technological innovation project teams
can stay vigilant in identifying
elements of complexity and use a variety
of methods to reduce the amount or
impact of complexity principle 10
optimize risk responses continually
evaluate exposure to risk both
opportunities and threats to maximize
positive impacts and minimize negative
impacts to the project and its outcomes
individual and overall risks can impact
projects risks can be positive
opportunities or negative threats risks
are addressed continually throughout the
project an organization's risk attitude
appetite and threshold influence how
risk is addressed risk responses should
be appropriate for the significance of
the risk cost effective realistic within
the project context agreed to by
relevant stakeholders and owned by a
responsible person principle 11 Embrace
adaptability and resiliency build
adaptability and resiliency into the
organizations's and project teams
approaches to help the project
accommodate change recover from setbacks
and Advance the work of the project adap
adaptability is the ability to respond
to changing conditions resiliency is the
ability to absorb impacts and to recover
quickly from a setback or failure a
focus on outcomes rather than outputs
facilitates adaptability principle 12
enable change to achieve the envisioned
future State prepare those impacted for
the adoption and sustainment of new and
different behaviors and processes
required for the transition from the
current state to the intended future
State created by the project outcomes a
structured approach to change helps
individuals groups and the organization
transition from the current state to a
future desired State change can
originate from internal influences or
external sources enabling change can be
challenging as not all stakeholders
Embrace change attempting too much
change in a short time can lead to
change fatigue and or resistance
stakeholder engagement and motivational
approaches assist in change adoption I
hope you found this you can acquire a
copy of a guide to the project
management body of knowledge PM 7th
edition 2021 from a link in the comments
below this video
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