Mastering PI Planning in Miro: A Quick Guide for Agile Teams

Summary

This video showcases how Miro facilitates seamless PI planning events by automating manual tasks and ensuring efficient collaboration between teams. By integrating Miro with Jira, users can effortlessly transfer information across platforms without the need for manual copy-pasting. The planner app within Miro acts as a conduit between Miro and Jira, allowing for real-time updates. Additionally, Miro's dependencies app simplifies tracking and resolving dependencies among teams. The platform's strengths in facilitating large events are highlighted through features like interactive presentations, team breakout spaces, and tools for engagement such as attention management and anonymous voting. Miro emerges as an indispensable tool for conducting lively, collaborative, and successful PI planning events.

Takeaways

• 📊 Pi planning can be complex, but Miro supports a seamless and successful event.
• 💻 Miro's planner acts as a bridge for automation, connecting Miro with Jira to streamline workflows.
• 🔍 The planner allows for easy integration of Jira boards into Miro, eliminating manual data transfer.
• ✍️ Changes made in Miro reflect immediately in Jira, ensuring real-time updates and reducing post-event work.
• ⚠️ Miro's Dependencies app helps manage and visualize dependencies, simplifying complex team interactions.
• 💬 Facilitators can use Miro to engage participants through interactive features like icebreakers and confidence votes.
• 🚀 The infinite canvas of Miro provides flexibility for presentations and team breakouts within a single platform.
• 📚 Miro includes attention management and anonymous voting features to maintain engagement and collaboration.
• 📱 Miro's integration capabilities ensure a lively and collaborative Pi planning event without switching tools.
• 😎 Miro is presented as the ideal tool for Pi planning, equipped with features for a successful large-scale event.

Q & A

What is Pi planning and why is it challenging?

Pi planning is an event that involves extensive manual work and coordination among multiple teams. It is challenging due to the hours of manual work required before and after the event to transfer information between several tools.

How does Miro help in automating Pi planning?

Miro automates the manual work around Pi planning by allowing seamless integration with Jira, visualizing and resolving dependencies, and facilitating engaging sessions, thereby reducing the need for manual data transfer.

What is required to use Miro's planner for Pi planning?

To use Miro's planner for Pi planning, it's necessary to ensure that your Jira and Miro accounts are connected. Detailed integration instructions can be found in the Miro help center.

How does Miro's planner interact with Jira?

Miro's planner acts like a bridge between Miro and Jira, allowing users to import Jira boards into Miro without manual copying and pasting. Any changes made in Miro are automatically updated in Jira in real-time.

What features does Miro offer to handle dependencies during Pi planning?

Miro offers a dependencies app that simplifies locating and filtering dependencies during team breakouts. This allows for easy discussion and resolution of dependencies without cluttering the view for others, with updates automatically reflected in Jira.

How does Miro enhance participant engagement during Pi planning?

Miro enhances participant engagement through interactive presentations, team breakout spaces, and features like attention management, anonymous voting, and private stickies. These tools help create a lively, collaborative, and engaging event.

Can changes made in Miro during Pi planning be automatically updated in Jira?

Yes, any changes made in Miro during Pi planning, such as moving cards, updating them, or mapping dependencies, are automatically updated in Jira in real time, eliminating the need for manual updates post-event.

What advantages does Miro's infinite space offer for Pi planning?

Miro's infinite space offers the flexibility to start with an interactive presentation for context and then easily transition to team breakout spaces without requiring participants to jump between tools.

How does Miro support the facilitation of large and complex events like Pi planning?

Miro supports the facilitation of large and complex events by providing a platform that keeps participants engaged with icebreakers, confidence votes, and the ability to manage attention and collect feedback anonymously.

Why is Miro considered the perfect platform for hosting large Pi planning events?

Miro is considered the perfect platform for hosting large Pi planning events because it equips organizers with the right tools to automate manual processes, visualize and resolve dependencies, and facilitate an engaging and collaborative session.

Outlines

00:00

🚀 Streamlining PI Planning with Miro

This section introduces the concept of PI (Program Increment) planning and the challenges associated with it, emphasizing the manual labor involved in preparing for and following up after the event. Miro, a digital collaboration platform, is presented as a solution to these challenges. It offers a 'planner' feature that allows seamless integration with Jira, enabling users to import Jira boards directly into Miro without manual data entry. This integration not only eliminates the need for copying and pasting information between tools but also ensures that any updates made within Miro are automatically reflected in Jira in real-time. Furthermore, the video script highlights Miro's capability to handle dependencies and facilitate large, complex events with features that promote engagement and collaboration, such as interactive presentations, breakout spaces, and tools for attention management and anonymous voting. The overall message is that Miro serves as an ideal platform for PI planning, providing all the necessary tools to make the event a success.

Keywords

💡Pi Planning

Pi Planning refers to Program Increment Planning, a significant event in SAFe (Scaled Agile Framework) that involves coordinating multiple teams' efforts over a forthcoming program increment period. In the context of the video, Pi Planning is described as a challenging yet crucial event for aligning teams and managing large-scale projects. The script highlights the complexity of planning such an event, involving extensive manual work and coordination among participants to ensure its success.

💡Miro

Miro is presented as a collaborative online whiteboard platform designed to enable teams to work more effectively together. In the video, it plays a central role in automating manual tasks associated with Pi Planning, visualizing and resolving dependencies, and facilitating engaging sessions. Miro's tools and applications, such as the planner and dependencies app, are integral to streamlining the Pi Planning process and enhancing collaboration among participants.

💡Automation

Automation in the context of the video refers to the process of using technology to perform tasks with minimal human intervention. The script emphasizes how Miro's features automate the transfer of information and update tasks between Miro and other tools like Jira, significantly reducing the manual work required before and after the Pi Planning event. This automation enhances efficiency and accuracy in planning and executing tasks.

💡Jira

Jira is mentioned as a project management tool that teams use to track issues and organize tasks. The video script describes the integration between Miro and Jira, allowing for seamless communication and data transfer between the two platforms. This integration is crucial for ensuring that changes made in Miro during Pi Planning are automatically reflected in Jira, thus maintaining consistency and reducing manual data entry.

💡Dependencies

Dependencies are highlighted as a critical aspect of Pi Planning, referring to the relationships and interconnections between tasks that need to be managed and resolved for successful project execution. The video explains how Miro's dependencies app helps visualize and manage these dependencies, making it easier for teams to identify, discuss, and resolve them during the planning process. This functionality aids in reducing complexity and avoiding project delays.

💡Facilitation

Facilitation is discussed as a key strength of Miro, especially in the context of hosting large and complex events like Pi Planning. The video outlines various features Miro offers to facilitate these events, such as icebreakers, attention management, and anonymous voting. These tools help keep participants engaged, encourage collaboration, and ensure the planning session is productive and inclusive.

💡Collaboration

Collaboration is a central theme of the video, emphasizing the importance of teamwork and shared effort in successful Pi Planning. Miro is presented as a platform that enhances collaboration by providing tools and features that support real-time communication, joint problem-solving, and collective decision-making. The script illustrates how Miro enables teams to work together seamlessly, even in large-scale and complex planning events.

💡Integration

Integration refers to the process of connecting different software tools to work together as a unified system. The video highlights the integration between Miro and Jira as a crucial feature that streamlines Pi Planning by ensuring that updates in Miro are automatically reflected in Jira. This seamless integration facilitates better project management by reducing manual work and improving data accuracy.

💡Real-time Updates

Real-time updates are mentioned as a significant advantage of using Miro for Pi Planning, referring to the immediate reflection of changes made within Miro in Jira. This feature is essential for keeping project information current and accurate, enabling teams to make informed decisions and adjustments quickly. It exemplifies how technology can enhance project management by providing up-to-date information at all times.

💡Engagement

Engagement in the video refers to the involvement and participation of team members during the Pi Planning event. Miro is praised for its ability to facilitate engaging sessions through interactive presentations, breakout spaces, and features like anonymous voting. The script emphasizes the importance of maintaining high levels of engagement among participants to ensure a lively, collaborative, and productive planning process.

Highlights

Miro supports seamless Pi planning events with automation and visualization tools.

Integration between Miro and Jira facilitates easy information transfer.

Miro's planner acts as a bridge between Miro and Jira, eliminating manual work.

Setting up Miro's planner requires connecting Jira and Miro accounts.

The planner app in Miro enables direct import of Jira boards.

Users can select fields, columns, and issue types for customized planning.

Any changes made in Miro are instantly updated in Jira.

Miro's dependencies app manages complex inter-team dependencies efficiently.

Dependencies can be filtered and resolved with a single click, syncing back to Jira.

Miro empowers facilitators to keep participants engaged during large events.

Features like icebreakers and confidence votes enhance participant involvement.

Miro's infinite space allows for a flexible event layout, from presentations to breakouts.

Attention management and anonymous voting features foster a collaborative environment.

Miro creates a safe space for participants to contribute through private stickies.

Miro is identified as the optimal platform for hosting large Pi planning events.

Transcripts

Pi planning can be a challenging event

to run but Meo is with us every step of

the way to make it a seamless success in

this video we'll explore how Miro helps

us automate the manual work around the

event visualize and resolve dependencies

and facilitate an engaging session we

know that Pi planning comes with hours

and hours of manual work before and

after the event to transfer information

between several tools this is where

miro's plan comes in think of the

planner like a magic mirror through

which Miro and jir can talk to each

other to use miro's planner we'll first

have to make sure that our jira and Meo

accounts are

connected check the MEO help center for

more information on integrating jir then

we can head over to our mirror board

look for the planner app in the creation

toolbar and we have all the J boards we

need for our planning right here we'll

search for the board name select the

field and columns we want to

use and filter the issue types that we'd

like to

include and that's it we've brought our

jur board into Meo exactly as it is

we'll repeat this for all the jur boards

that we need for our event and that's it

we've collected all the cards we need

without a single copy and pasting in

sight that's not even the best part any

changes we make in miror are immediately

reflected in jira 2 that's right no need

to copy the output of Pi planning back

into jira line by tedious line after the

event as we move cards around update

them and map dependencies it's all

automatically updated in jira in real

time and that brings us to our second

topic dependencies when multiple teams

and even hundreds of participants work

together on the board the Tangled lines

of dependencies can get a bit chaotic

this is why when we map dependencies in

team breakouts we'll turn to the

dependencies app while the app is open

we'll be able to easily locate

dependencies and even filter them based

on types that way we can discuss them in

our individual teams without cluttering

up everyone else's view once that's done

we can either resolve or confirm a

dependency with a single click which is

automatically reflected back in jira

finally one of mural's core strengths is

the way that it empowers facilitators so

it's no surprise that it serves as the

perfect platform to facilitate a large

and complex event like this one from

icebreakers to the confidence vote miror

helps us keep participants engaged and

involved the entire time the Infinite

Space of our mirror board allows us the

flexibility to start with an interactive

presentation that provides

context and then easily transition to

team breakout spaces all without making

our teams jump between tools and with

features like attention management to

guide hundreds of participants around

the board and Anonymous voting and

private stickies to create a safe space

for them to react and contribute we can

make sure that our event stays Lively

collaborative and engaging to put it in

a nutshell Miro is the perfect platform

for hosting our large Pi planning events

equipping us with all the right tools to

make it a resounding

success