Everything Classes

Summary

This script outlines a comprehensive guide for university leaders, emphasizing the importance of preparation, organization, and engagement in delivering exceptional educational experiences. It follows Lea, a learning circle leader, through her weekly routine, detailing pre-class planning, in-class strategies, and post-class debriefing techniques. The narrative highlights the significance of utilizing tools like the build app for scheduling and tracking, conducting effective leadership calls, and fostering a creative and supportive learning environment. The script also encourages leaders to reflect on their practices and continuously improve for a '11 on 10' standard in their educational delivery.

Takeaways

• 📚 Lea's story serves as a guide for uni leaders, emphasizing meticulous planning and creative execution to enhance the learning experience.
• ✅ A key focus for Lea is ensuring that her Learning Circle (LC) is well-prepared, which she accomplishes through RSVP checks, leadership rhythms, and pre-class calls.
• 📝 Leadership rhythms are critical for coordinating class activities, including student mapping, resource setup, troubleshooting, and planning upcoming classes.
• 📅 Lea meticulously records and updates class schedules, including start and end times, to track the conduct and cancellation of classes and assess the time spent on different interventions.
• 📝 During class, Lea and her team follow best practices such as arriving early, preparing materials, and ensuring that the class structure and objectives are clear.
• 🧠 Lea emphasizes the importance of brain breaks during class to keep students engaged, using various activities like library books and life skill tools.
• 🔍 Lea observes four main aspects during class: volunteer preparedness, student engagement, adherence to cultural practices, and overall class quality.
• 💡 Post-class debriefs are crucial for reviewing what went well, discussing improvements, and validating the efforts of volunteers. Lea uses creative activities like 'Tree of Knowledge' to make these debriefs engaging.
• 🔄 Lea uses structured methods like 'Start, Stop, Continue, and Change' to guide her team's reflection and preparation for the next class.
• 📊 Data management is an integral part of Lea's role, with tasks like filling out LC walkthroughs, student logs, and verifying these entries being critical to maintaining high standards in class delivery.

Q & A

What is the main purpose of the video?

The main purpose of the video is to serve as a checklist and guide for new and existing university leaders, helping them understand what a successful week at the university might look like and how to prepare for it.

What is the significance of the question, 'What does an 11 on 10 week at uni look like for you?'

This question encourages the viewers to reflect on what an ideal and highly successful week would be for them at the university, setting a benchmark for their goals and performance throughout the year.

Who is Lea, and what role does she play in the video?

Lea is a learning circle leader at an offline center in the university. The video follows her weekly journey and tasks as an example to illustrate best practices for other leaders.

What are Lea's main tasks during the pre-class phase?

During the pre-class phase, Lea confirms the class schedule with her LCP, sends RSVP messages to volunteers, coordinates leadership rhythms, and ensures all class details are entered into the build app.

Why is it important for Lea to review and update the class status on the app?

It is important for Lea to review and update the class status on the app to track conducted and canceled classes, which provides insight into how much time has been spent on different interventions throughout the year.

What are some of the best practices Lea follows during class?

Lea arrives early to class, prepares the classroom with her fellow leaders, ensures that the volunteers follow the class structure, and conducts the class with activities such as good things, energizers, and brain breaks. She also keeps an eye out for any CPP violations and maintains class quality.

How does Lea conduct her post-class debrief?

Lea conducts her post-class debrief by starting with positive feedback, allocating time for data work, highlighting creative ideas, discussing areas for improvement, and ending with an inspiring note. She also uses creative methods like the 'Tree of Knowledge' and 'Think Pair Square and Share' activities to keep the debrief engaging.

What is the purpose of the LC walkthroughs and student logs?

The LC walkthroughs and student logs are used to document the quality of the class, the engagement of students, and the preparedness of volunteers. This data is then reviewed and verified by the chapter leader or manager to ensure accuracy.

What activities does Lea use to keep her team engaged during debriefs?

Lea uses activities like the 'Tree of Knowledge' and 'Think Pair Square and Share' to keep her team engaged. These activities encourage collaboration, creativity, and community building among volunteers.

How does the weekly checklist help Lea and her team?

The weekly checklist helps Lea and her team maintain high standards in classes, debriefs, and data management. It ensures that all tasks are completed effectively, leading to better outcomes for students, volunteers, and the center as a whole.

Outlines

00:00

📋 Introduction to Leadership Checklist

This paragraph introduces the video as a comprehensive guide for university leaders, regardless of their experience level. It sets the stage by encouraging viewers to think about what an exceptional week looks like for them and hints at a debriefing session with their chapter leader post-video. The video will follow the journey of Lea, a learning circle leader, to illustrate the responsibilities and best practices for effective leadership throughout the year.

05:00

📝 Lea's Pre-Class Preparation

This section details Lea's pre-class routine, emphasizing the importance of RSVPs, leadership rhythms, and scheduling. Lea ensures her classes are well-organized by confirming schedules with her LCP and notifying volunteers about class attendance. Leadership rhythms are critical for planning, discussing class strategies, and making necessary adjustments. Lea meticulously enters all details into the center's class schedule, ensuring all information is accurate and up-to-date. This preparation helps in tracking class activities and understanding time spent on various interventions throughout the year.

10:01

🎒 Best Practices During Class

During class, Lea follows best practices, such as arriving early to set up the classroom and greeting volunteers. She emphasizes the importance of preparation, brain breaks, and maintaining a high level of engagement. Lea ensures that all cultural practices, such as dress codes and student safety protocols (CPP), are followed strictly. These actions contribute to a positive learning environment, where students are engaged, and classes run smoothly. Observations during class are essential for post-class debriefs and future planning.

15:03

🔍 Post-Class Debriefs and Data Collection

After class, Lea conducts a detailed debrief session, emphasizing the importance of reflection and data collection. She incorporates creative activities like the 'Tree of Knowledge' and 'Think-Pair-Square-Share' to keep her team engaged and encourage collaboration. The debrief includes reviewing class quality, volunteer preparedness, and student engagement. Lea also focuses on completing the LC walkthrough and student logs, which are crucial for tracking class effectiveness and attendance. This detailed process ensures continuous improvement and accountability within her team.

20:10

📊 Importance of Student Logs and LC Walkthroughs

Lea takes time to ensure all student logs and LC walkthroughs are accurately filled out and verified. These logs, previously known as class books, are essential for tracking student progress and class quality. The logs must be completed within two days of the class, capturing key details like attendance, student engagement, and class outcomes. Lea reviews these logs to provide feedback during her LC calls, ensuring her team is continuously improving. The final review by a chapter leader or manager ensures that all information is accurate and up-to-date.

✅ Summary and Quiz

The final section recaps Lea's weekly routine, emphasizing the importance of preparation, debriefs, and data verification. It includes a quiz to reinforce the key points discussed, such as the importance of being well-prepared and conducting engaging debriefs. The paragraph encourages viewers to reflect on their leadership style and aims to inspire them to strive for excellence in their roles. The video concludes by highlighting Lea's meticulous, planned, and creative approach, which makes a significant impact on her center's success.

Keywords

💡Leadership Rhythms

Leadership Rhythms refer to the structured and regular meetings or activities that Lea and her fellow leaders engage in to plan, coordinate, and ensure the smooth operation of their learning center. These rhythms include discussions on student mapping, resource setup, and troubleshooting, which are crucial for organizing and preparing for classes. They help maintain a consistent and effective workflow among the team, ensuring that everyone is on the same page.

💡RSVPs

RSVPs in this context refer to the confirmation process that Lea uses to ensure that students and volunteers are available and will attend the upcoming class. She first checks with her LCP (Learning Circle Partner) to confirm the schedule and then communicates with the volunteers. This process is essential for managing attendance and making any necessary adjustments, such as reassigning tasks or canceling classes if needed.

💡Learning Circle Calls

Learning Circle Calls are meetings that Lea conducts with her volunteers to prepare them for upcoming classes. These calls are held one to two days before the class and involve discussions on lesson plans, problem-solving strategies, and creative ideas. The calls ensure that volunteers are well-prepared and aligned with the class objectives, contributing to a more engaging and effective learning experience for the students.

💡CPP (Child Protection Policy) Checks

CPP Checks refer to the measures that Lea takes to ensure that all child protection policies are being followed during the class. This includes monitoring dress codes, appropriate distances between individuals, and the overall safety and well-being of the students. These checks are crucial for maintaining a safe and respectful learning environment and are a key responsibility for Lea as a leader.

💡LC Walkthrough

The LC (Learning Circle) Walkthrough is a process where Lea reviews and documents the quality of the class. This includes recording attendance, evaluating the effectiveness of teaching, and noting any observations related to student engagement and participation.

Highlights

Introduction to the video, emphasizing its purpose as a checklist and guide for new and experienced leaders.

Discussion on what a perfect week (an '11 on 10 week') looks like for a leader at the center.

Introduction of Lea, a learning circle leader, as the central character of the narrative.

Explanation of Lea's pre-class preparation, including confirming RSVPs, scheduling classes, and conducting learning circle calls.

Importance of leadership rhythms, where key decisions regarding class structure, resource setup, and troubleshooting are made.

Detailed process of filling out the center class schedule, including entering LC details and class specifics.

Lea's methodical approach to tracking conducted and canceled classes to measure time spent on various interventions.

Lea's best practices during class, such as arriving early, setting up the class environment, and ensuring student engagement.

Emphasis on maintaining class quality through observations on volunteer preparedness, student engagement, and overall class effectiveness.

Lea's post-class debrief process, including the use of creative activities like the 'Tree of Knowledge' and 'Think, Pair, Square, and Share' to engage her team.

Explanation of the 'Start, Stop, Continue, Change' activity to help the team prepare better for future classes.

Lea's approach to data management during the debrief, including filling out the LC walkthrough and verifying student logs.

Importance of verifying student logs and using the data to improve future learning circle calls.

Quiz section to reinforce key takeaways from Lea's story and her effective leadership practices.

Final reflection encouraging leaders to consider the kind of impact they want to have on their students, volunteers, and center.

Transcripts

hello and welcome to a week in the Life

as a uni leader you might be new to

leadership or you might be an only

regardless this video is going to be

your checklist and your Bible for the

rest of the year so hope you

enjoy

awesome so what does a 11 on 10 week at

you and I look like for you this is a

question I want you all to think about

and keep in the the back of your mind

throughout this video right and post

this video you will be debriefing it

with your chapter leader and you will be

giving your giving your answer and

coming up with the 11 on 10 week for you

and your

center now let's dive in this is the

story of Lea a learning circle leader

just like all of you after the story

there's a small quiz so this is your

time to bring out that notepad and pen

that um all of you keep in handy during

training sessions so yeah let's go so

Lea is a learning circle leader who is

volunteering at the offline Center in

un Now Lea the LC lead is in a center

that has one chapter leader three fellow

leaders and she is assigned to six

students and has six volunteers assigned

to her thanks to to her 1 is to one

ratio now let's look into Lea's weekly

Journey at Uni classes you can grab your

pens your second notice for taking

notes right so what does Lea do

pre-class she takes her RSV BS RSVPs

leadership rhythms she schedules her

classes online and does her learning

circle

calls now what what do we mean when we

say RSVPs she first confirms the class

with her LCP like hey is there class

this weekend are the students available

um so and so and so she does that and

then post doing that she drops her RSVP

message on the volunteer groups this

ensures that she is able to find out who

is attending class and who isn't just in

case there's any remapping that's

required and she can also make sure she

follows up on

reasons for their

absence then she moves on to her

leadership rhythms where amongst the fun

and games they also have four very

important agenda points which are

student mapping resource setup

troubleshooting upcoming class plans so

here is where they decide what kind of

class it's going to be how they're going

to go about it depending on the RSVP who

needs to follow up with who all those

important decisions are taken in in this

leadership

call and then after discussing all those

important details she comes to the build

app which you'll be hearing a lot more

about soon and enters those details in

the center class schedule in the center

class schedule there are two very

important parts one is the center and LC

details and the second is the class

details now why am I saying this is so

important we will slowly slowly find out

through through the through the entire

video Lea puts in her start date and end

time meticulously she puts her programs

and she makes sure she adds her class

type and who's submitting the form as

she is in charge of doing that in her

team she will be submitting the forms

and then she'll be dropping in which

LC's are active depending on the RSVP

that she received and then she she

reviews all of it once and hits

submit post this I'm going to just

quickly AP what she did right she called

and checked if there was class she

scheduled it on the form and post

scheduling if there are any updates from

the LCP saying oh there might not be

class today or the kids are busy today

any of those things you can always come

back and change the status of the class

on the software app to cancel yeah so we

got you there we

understand why does Lea exactly have to

do this right it's so that she can keep

track of conducted and cancelled classes

along with giving us insight into how

many how much time have we spent in

different interventions this year be it

a teaching class a workshop a

celebration

anything then she moves on to her

learning circle calls that she takes

about 1 to two days before class starts

so she ensures her volunteers are

prepped and ready for class here she

like her leadership Rhythm she gets

ideas from her CH chapter leader and

then implements them with her learning

circle which makes it fun they do

problem solving they go in depth about

how to help the students and they they

are fully prepared and then gives them

space to be creative and share

ideas now once all the pre-class is done

and all the volunteers are ready for

class what does Lea do during

class during class she has a few best

practices that she does one is arriving

early to class about 10 minutes early so

she can greet and do good things with

her volunteers as they walk into the

door she and her fellow leaders prepare

everything from putting setting out

notebooks setting out their workbooks

making sure all their pouches are ready

everything set up for the students and

the volunteers to have a good smooth

class her friend ashoke from an online

Center tells her that he prepares his

online class by check calling the LCP

and checking for the Wi-Fi he makes sure

everything is going smoothly as much as

possible then she proceed uh her LC

knows their class structure from A to Z

because they are prepared right so they

start their class with good things they

do an Energizer they do a revision of

what was learned from the previous class

and then they dive into the objectives

of the current class Le Lea and sh both

have discussed this multiple times on

the importance of brain breaks so their

volunteers take bra Brain Breaks

whenever necessary for the students and

a brain break doesn't just have to be an

activity but can it can also be using

library books or life skill um tools to

engage the student apart from the

objectives of the class and they end

their classes on a high note of a launch

why because the last thing you say to a

person is the first thing they remember

when they see you next so leaving your

student inspired is going to make them

lifelong

Learners then she throughout the class

she keeps an eye out for any violations

of CPP she makes sure all her volunteers

are following dress code she makes sure

that everyone's sitting at approximate

distances from each other she does her

um you know scan around the room no

phones in sight all of that and this is

just a reminder in case you haven't

taken your CPP test yet please go ahead

and find it in the kit from your manager

or your chapter leader because your

classes are starting soon and you might

need it

ASAP awesome so Lea sits in class and

takes notes and what's happening around

her you know she makes mental notes she

puts a few things down because sometimes

we have very long thoughts and we can't

remember all of them and she checks for

four main things in her class how

prepared are her volunteers how engaged

is the student are culture uh tools

being followed and the overall class

quality in the center these are some

really important observations and I'll

let you know why but other than that why

you can use these observations for your

learning circle calls you can use these

observations for your post class debrief

and your one-on ones with

people then in your post class now you

have your post class debrief LC

walkthroughs and student log follow-ups

is what Lea

does so Lea in her post-class debrief

after 1 hour and 55 minutes this is

really specific because Lea is a very

blue color leader you'll find out what

that means if you don't already know she

loves making sure that everything is

following the plan and every detail is

touched Lea makes sure she gives

everyone a five minute heads up up to

join her for her 30 minute post class

debrief in this debrief she starts off

with good things just in case a few

people have missed it and have come late

to class and had to start right off uh

with sitting with the student as soon as

they entered the room then she keeps 10

minutes aside for all the data work that

both the volunteers and the leaders need

to be

doing and then she keeps five minutes to

highlight the best most creative ative

ideas that that she witnessed or that

she saw during class she does her

affirmations and she makes sure that the

right people are validated for their

efforts then they break into LC's so

that they can go deep into the grows and

glows of class and the students reaction

or engagement during the class and then

at the end the assigned leader or the

assigned member of the team um takes

five minutes to give an a inspiring BL

now you must be like okay Priya that

sounds like a very um standard debrief

but Lea puts a spin to her debriefs

every now and then so that she can keep

people looking forward to it and

engaged Lea tries something called tree

of knowledge and affes basically she

cuts out a tree BR uh branches with a

trunk and brings it to class with a

bunch of hits and everybody depending on

the session suppose she's taking a

training training session or she's um

doing affirmations in the class they can

use the post poits as leaves and it

becomes a visual representation of how

much we all either validate or

appreciate each other's presence or how

much we have taken away from the session

another thing that she does is think

pair square and share think pair square

and share is a mouthful to say but it's

a very fun activity that gets your LC

and your um Center teams mingling with

each other a whole lot more it's your

topnotch community building idea so you

give them a prompt or an idea or a

problem okay and um to solve that

problem or to ideate a bit more on what

to do for a plan you make them first

write down their points individually

then pair them up with someone and

they'll write their points down together

and then they make a combined list of

two then you take two pairs and put them

together to make a square if you can

tell to make a square and then all of

them will make one master list together

and then each Square will share their

Square share you get it Square will

share their ideas in front of everyone

and then we'll all come up with the best

ideas that we can Implement so this not

only helps mingling but also helps um

each of the volunteers talk to other

LC's and get to know know more people so

the last thing that Lea has tried out in

her uh classes is start stop continue

and change so red is stop doing a few

things for next class Amber is improve

or do more of a certain thing and green

is something you want to start doing and

change about you know the next class and

um this activity itself helps uh prepare

the whole team better for the next class

and the next debrief because you

yourself are saying these are things you

don't want to do these are things you

want to do and these are things you will

start doing from next week so it holds

you accountable and you're able to you

know do a fun activity out of it now

you're like great Priya now what was the

data you mentioned Lea was doing during

the debrief so Lea takes 10 minutes to

parallell sit with the leader to fill

out the LC walkthroughs the learning

circle walkthroughs and the volunteers

will be filling their student log now in

this walkth through um you will notice

that it's your one place where you can

see that you can successfully say that

class has taken place and what kind of

standard has the class been taken place

at on the right you see the screenshot

and you can see the LC and class details

you choose your Center your Center class

schedule you choose the LC you're

filling for in case your fellow leader

is absent you can fill it for them you

put in who you are class start date and

time and class time so post all of this

you will go to the second part of the LC

walkth through which is the class

attendance log so you might want to keep

in mind that the class length that you

add here accounts for the attendance so

make sure you're putting in exact ly who

was present who was late and who was

absent anyone who is late will also be

tagged to present just letting you know

PS you make sure you add all the

students that were present you make sure

that you add all the students that were

absent from your LC as well and since

Lea has six students there should be six

names here or three names three names

and six volunteers whoever was present

and late whoever was late and whoever

was

absent lovely and you define absent by

the way as if they were expected to show

up and did not show up and those who

weren't expected to show up are not

considered

absent yeah okay awesome and the last

part of the walkthr remember all those

observations that Lea put down Lea puts

down all those observations in this part

portion of the walk through she rates

the level of Engagement in class she

checks culture practice practices she uh

wants to know the preparedness of the

volunteer through the overall

effectiveness of teaching whatever her

key observations were and what were her

areas of improvement and then she

reviews The LC walkth through and hit

submit now the LC walkth through is

verified by her chapter leader or her

manager um just to know and make sure

that all the information dropped in is

updated and

true awesome now you have your student

logs now what exactly is a student log I

think we all know what a class book was

a class book is uh what we used to call

it last year for all the older uh

leaders in the room um the student log

is what we have renamed it to with a few

more details and some very important

scheduling points so these um student

logs need to be filled one to two days

with like of class happening so if your

class happened on Sunday by Tuesday

maximum your volunteers need to have

filled the student log Lea keeps 10

minutes in her debrief to make sure this

takes place they fill in the center

which which exact center schedule like

class schedule you're uh adding here

which is why your Center class schedule

is really important which LC did you

teach today which what was the start and

date time who are you what did you teach

the student student program Class Type

and while you're adding start date and

end uh start date and time and end date

and time you need to remember that the

class length will will um account for

the students attendance ours okay

awesome so don't miss out anything out

of memory

just like Lea observed her class for the

day she makes sure she reminds her Elsie

to observe all these things during class

and it's all General observations that

you would end up making in a class or or

that you are teaching your student right

so Lea's LC puts down what lessons and

con Concepts they taught what exactly

you know how well did the class go what

was the students mood how was experience

they review all of these things and they

hit

submit Lea then um takes the next two

days to sit and verify these student

logs she goes to the software app and

she clicks on um each of her LC members

uh records and she goes down and hits

verify that's how she verifies her

student logs and then she uses this

details to go ahead and bring it up in

the next LC call that she has what are

some things that they can do better what

are some things they want to do better

or that they need support from her and

she also checks those comments and

everything left for the

leaders awesome so that's how Lea's

journey of class in a week ends now

let's have a tiny little quiz to see

what worked for Lea and what

did awesome so what makes Lea confident

in her meetings she was lazy with her

prep she knew what time class was and

she was well

prepared I think we all know the answer

she was well prepared also this is going

to be a little Dora like where I kind of

like what's the answer and I blink at

you for two seconds so yeah okay awesome

so what did Lea do to make sure her

Elsie was well

prepared the the answer

is both why is it both because she drops

them a reminder through her RSVP and she

gets on an LC call with them these two

things are enough to make sure your

volunteers are well prepared for class

she also goes through their uh content

before class to make sure all CPP checks

are done let's go to the next question

how did Lea's fun debriefs help

this is a trick question you are

right everything's the

answer they were engaged they looked

forward to more they bonded and share

over shared Solutions and the volunteers

felt the effort of preparation from her

lead from the leaders and for that

matter they started putting in more

effort so your one debrief can be

stacked with multiple intentions

then the next question is what are two

things Lea does post class on the

app she goes through you're right it's B

she goes through the LC work through she

gets that verified from her chaps and

she does follow-ups on her student log

so that she can verify them awesome now

last we have how does having this weekly

checklist help Lea and the others at

un yes it is to have 11 on 10 classes

debriefs data and a 11 on 10 Community

but this is again up to you what kind of

leader do you want to be for your

students your volunteers and your

Center would love for you to answer

these this question in your for yourself

so that you you and your Center can be

the best at everything they

do but yes thank you so much for

listening and um hope you loved Lea's

story because Lea is meticulous planned

creative about all the tasks she does

because she knows that everything she

does makes a huge difference to the

little un Andi world at her Center so

thank you and all the best to every one

of you watching this video and going to

classes every day all the

best I mean every week