Penjadwalan Proyek Gedung Menggunakan Ms.Project

Summary

In this detailed tutorial, Putu Febrina Maharani provides a step-by-step guide on how to use Microsoft Project to schedule a building construction project. The video covers essential functions such as setting up a project, customizing calendars, assigning tasks and durations, defining task dependencies, and entering resources. It explains how to manage project costs, display Gantt charts, and track critical paths to ensure timely project completion. The tutorial also demonstrates how to handle holidays, working hours, and generate reports, including cash flow and cost breakdowns, offering a comprehensive guide for project scheduling and resource management.

Takeaways

• 😀 Open Microsoft Project and select 'Blank Project' to start a new project.
• 😀 Set the project currency to IDR (Indonesian Rupiah) and adjust the working schedule under the 'Schedule' section.
• 😀 Define the project start date (e.g., August 1, 2020) through 'Project Information'.
• 😀 Create a custom working calendar to set working hours, such as Monday to Friday from 00:00 AM to 5:00 PM, and half-day on Saturdays until 12:00 PM.
• 😀 Mark holidays or red dates (e.g., Independence Day on August 17, Hijri New Year on August 20) in the project calendar.
• 😀 Enter tasks such as preparatory work, material procurement, foundation work, and others to create a task list for the project.
• 😀 Indent sub-tasks (e.g., measurement and land clearing) under the main tasks to create a hierarchical task structure.
• 😀 Define the duration for each task (e.g., 1 week for measurement work, 2 weeks for foundation work) to establish the project timeline.
• 😀 Set task relationships using dependencies like 'Start to Start' and 'Finish to Finish' to ensure tasks follow the correct sequence.
• 😀 Identify the critical path by highlighting tasks marked in red, indicating work that must not be delayed.
• 😀 Add resources like foremen, masons, and materials (e.g., split stone, sand) to the project to allocate workforce and materials efficiently.
• 😀 Assign units and resource quantities (e.g., 2 foremen, 7 masons) and input costs for each resource to estimate the total project cost.
• 😀 Generate a cash flow report (S-curve) to analyze the financial progress of the project over time.
• 😀 Review the project schedule and resource allocation to ensure it aligns with the project’s overall timeline and budget.

Q & A

What is the first step in using Microsoft Project according to the script?

The first step is to open the Microsoft Project application and select 'Blank Project'.

How do you change the currency in Microsoft Project?

You can change the currency by clicking on 'File', then 'Options', and selecting 'Display'. From there, you can change the currency to IDR (Indonesian Rupiah).

What is the importance of setting the project start date?

Setting the project start date is crucial as it marks the beginning of the project timeline. In the script, the start date is set to August 1, 2020.

How do you create a new working calendar in Microsoft Project?

To create a new working calendar, you click on 'Change Working Time', then 'Create New Calendar', and name it (in this case, 'Building Project').

What changes were made to the working hours for Saturday?

On Saturday, the working hours are set to half a day, from 8:00 AM to 12:00 PM, compared to the full working hours from Monday to Friday (8:00 AM to 5:00 PM).

What is the significance of marking holidays in Microsoft Project?

Marking holidays is important because it allows the software to account for non-working days in the project schedule. In the script, holidays such as Indonesia's Independence Day, Hijri New Year, and the Prophet's Birthday are marked.

How are sub-tasks or dependencies between tasks managed in Microsoft Project?

Sub-tasks are managed using the 'Indent' function. This allows you to define relationships between tasks, such as 'Start-to-Start' (SS) or 'Finish-to-Finish' (FF) dependencies.

What does 'Critical Path' mean in the context of the project schedule?

'Critical Path' refers to the sequence of tasks that must not be delayed, as they directly affect the project's overall timeline. These tasks are typically marked in red.

What is the role of resources in project scheduling?

Resources (such as workers or materials) are assigned to specific tasks in the project. This helps to calculate the cost and availability of resources, ensuring that tasks are completed on time.

How does the cost calculation work in Microsoft Project?

Costs are calculated by entering the resources and their rates (e.g., foreman, mason, workers). The project software then computes the total cost based on resource usage and duration.