Principal's Test Review: Government Procurement Process_RA 9184

Summary

The video script offers an in-depth review of Republic Act 9184, also known as the Government Procurement Reform Act. It outlines the law's comprehensive coverage, including its application to procurement activities of the government, regardless of funding sources. The discussion spans from Article 1 to Article 15, highlighting key principles like transparency, competitiveness, and accountability in government procurement. The script also defines critical terms and emphasizes the use of the Government Electronic Procurement System (GEPS) for modernizing procurement processes.

Takeaways

• 📜 The Republic Act 9184, also known as the Government Procurement Reform Act, aims to modernize, standardize, and regulate government procurement activities.
• 🏛️ The law applies to all branches and instrumentalities of the government, including government-owned or controlled corporations and local government units, regardless of the source of funds.
• 🌟 The core principles of government procurement under this act are transparency, competitiveness, streamlining, adaptability to modern technology, accountability, and public monitoring.
• 📈 The law mandates the use of the Government Electronic Procurement System (GEPS) to promote transparency and efficiency in the procurement process.
• 📊 Procurement activities must be planned within the approved budget and in line with government fiscal discipline, with only crucial items included in the annual procurement plan.
• 🏢 The Government Procurement Policy Board (GPPB) is responsible for developing standard procurement manuals and forms, ensuring uniformity and standardization across all procuring entities.
• 🔍 The law emphasizes the importance of public monitoring to ensure contracts are awarded and performed in accordance with the provisions of the act and its implementing rules and regulations.
• 📋 The term 'Approved Budget for the Contract' (ABC) refers to the budget approved by the head of the procuring entity or the respective governing body.
• 🏗️ Infrastructure projects covered by the law include a wide range of construction and maintenance activities related to public facilities and services.
• 💡 The law encourages the use of electronic means for procurement and the adoption of modern technology to enhance the efficiency of the procurement process.

Q & A

What is the short title of Republic Act 9184?

The short title of Republic Act 9184 is the 'Government Procurement Reform Act'.

What is the declared policy of the state under Republic Act 9184?

The declared policy of the state is to promote the ideals of good governance in all its branches, departments, agencies, subdivisions, and instrumentalities, including government-owned or controlled corporations and local government units.

What are the governing principles of government procurement according to the act?

The governing principles of government procurement are transparency, competitiveness, streamlining, standardization, adaptability to modern technology, system of accountability, and public monitoring.

What does the acronym ABC stand for in the context of Republic Act 9184?

The acronym ABC stands for 'Approved Budget for the Contract', which refers to the budget for the contract duly approved by the head of the procuring entity.

What is the role of the BAC in government procurement?

The BAC, or Bids and Awards Committee, is established in accordance with Article 5 of the act and plays a crucial role in the procurement process.

What is the significance of competitive bidding in government procurement?

Competitive bidding is a method of procurement that is open to participation by any interested party, ensuring equal opportunities for eligible and qualified private entities to participate in public bidding.

What is the definition of consulting services as per the act?

Consulting services refer to the services for infrastructure projects and other activities of the government requiring adequate external technical and professional expertise beyond the capability and capacity of the government.

What is the purpose of the Government Electronic Procurement System (GEPS)?

The GEPS serves as the primary and principal definitive source of information on government procurement, promoting transparency and efficiency in the procurement process.

What is the role of the Government Procurement Policy Board (GPPB) in standardizing procurement processes?

The GPPB is responsible for the development of generic procurement manuals and standard bidding forms, and the use of which, once issued, shall be mandatory upon all procurement entities.

How does the act ensure that procurement is within the approved budget?

All procurement should be within the approved budget of the procuring entity and should be meticulously planned consistent with government fiscal discipline measures. The annual procurement plan must be approved by the head of the procuring entity and must be consistent with the duly approved yearly budget.

What is the scope and application of Republic Act 9184?

The scope and application of the act cover the procurement of infrastructure projects, goods, and consulting services regardless of the source of funds by all branches and instrumentalities of the government, including government-owned or controlled corporations and local government units.

Outlines

00:00

📜 Overview of Republic Act 9184: Government Procurement Reform Act

This paragraph introduces Republic Act 9184, also known as the Government Procurement Reform Act, which aims to modernize, standardize, and regulate government procurement activities. It covers the act's scope, including all branches, departments, and agencies of the national government, as well as government-owned or controlled corporations and local government units. The discussion highlights the act's title, policy declaration, and governing principles such as transparency, competitiveness, streamlining, and accountability in procurement processes. It also emphasizes the importance of adapting to modern technology and public monitoring of procurement activities.

05:00

🏛️ Definitions and Key Concepts in Government Procurement

This section delves into the definitions of key terms used in Republic Act 9184, such as 'Approved Budget for the Contract' (ABC), 'Bids and Awards Committee' (BAC), 'Bidding Documents', and 'Bid'. It explains the processes involved in competitive bidding, including advertisement, pre-bid conference, eligibility screening, and evaluation of bids. The paragraph also covers the definition of consulting services, the Government Electronic Procurement System (GEPS), and the types of goods and services that fall under government procurement. It further clarifies the roles of the Government Procurement Policy Board (GPPB) and the head of the procuring entity.

10:02

🏗️ Infrastructure Projects and Procurement Planning

This paragraph discusses the definition of infrastructure projects, which include a wide range of construction and maintenance activities for public facilities. It also addresses the Implementing Rules and Regulations (IRR) that guide the procurement process. The paragraph emphasizes the standardization of procurement processes and forms to ensure transparency and efficiency. It outlines the procurement planning and budgeting requirements, stating that all procurement must be within the approved budget and aligned with the annual procurement plan. The use of the Government Electronic Procurement System (GEPS) for transparency and efficiency is also highlighted, along with the authorization for the GPPB to approve changes in the procurement process to adapt to technological improvements.

15:04

🌐 Utilization of GEPS and Encouragement for Electronic Procurement

The final paragraph focuses on the utilization of the Government Electronic Procurement System (GEPS) for procuring common supplies and the rules established by the GPPB for non-common use items, infrastructure projects, and consulting services. It mentions the possibility for agencies to hire service providers for electronic procurement, provided they meet the minimum requirements set by the GPP. The paragraph concludes with an invitation for viewers to subscribe to the channel for more information on financial management and a general encouragement to continue learning.

Keywords

💡Republic Act 9184

Republic Act 9184, also known as the Government Procurement Reform Act, is a Philippine law aimed at modernizing, standardizing, and regulating the procurement activities of the government. It is central to the video's theme as it sets the framework for all discussions around government procurement processes. The script mentions that the Act covers a comprehensive range of procurement activities, including those for infrastructure projects, goods, and consulting services.

💡Transparency

Transparency is a key principle in government procurement as outlined in the script. It refers to the openness and clarity in the procurement process and the implementation of procurement contracts. The video emphasizes the importance of transparency to ensure that all parties have equal access to information and that the process is conducted in a clear and understandable manner, which is crucial for maintaining public trust and preventing corruption.

💡Competitiveness

Competitiveness in the context of the video refers to the principle that procurement processes should be designed to allow equal opportunities for eligible and qualified private entities to participate in public bidding. This ensures a fair and open competition, which can lead to better value for money and higher quality services or goods for the government.

💡Streamlining

Streamlining in the video script refers to the simplification and optimization of the procurement process to eliminate unnecessary steps and make it more efficient. This concept is integral to the theme of modernizing government procurement, as it aims to reduce bureaucracy and improve the speed and effectiveness of procurement activities.

💡Accountability

Accountability is a critical concept in the video, indicating that public officials involved in the procurement process, as well as private parties dealing with the government, should be held responsible for their actions. This ensures that there are consequences for any misconduct or non-compliance with the law, thereby promoting integrity and adherence to the rules and regulations.

💡Public Monitoring

Public Monitoring, as discussed in the script, involves the oversight of the procurement process and the implementation of awarded contracts to ensure compliance with the provisions of the law and its implementing rules and regulations. This concept is crucial for maintaining the integrity of the procurement process and ensuring that contracts are performed according to specifications.

💡Infrastructure Projects

Infrastructure Projects are a significant focus of the video and the Act, encompassing a wide range of construction and development activities such as roads, bridges, airports, and other public works. These projects are subject to the procurement regulations outlined in the Act, highlighting the importance of efficient and accountable management of public funds in large-scale development initiatives.

💡Consulting Services

Consulting Services in the video refer to the external technical and professional expertise required for government projects that exceed the government's internal capabilities. These services can include advisory and review services, feasibility studies, and other specialized technical assistance, which are procured following the guidelines and principles established by the Act.

💡Government Electronic Procurement System (GEPS)

The Government Electronic Procurement System (GEPS) is a key component of the modernization efforts discussed in the video. It is an online platform designed to facilitate and streamline government procurement processes, making them more transparent and efficient. The script mentions that GEPS serves as the primary source of information on government procurement, reflecting the Act's push for technological advancements in procurement practices.

💡Procuring Entity

A Procuring Entity, as defined in the video, refers to any branch, department, office, agency, or instrumentality of the government that is responsible for procuring goods, consulting services, and infrastructure projects. This term is central to understanding the video's content as it identifies the various government bodies that are subject to the procurement regulations outlined in the Act.

💡Approved Budget for the Contract (ABC)

The Approved Budget for the Contract (ABC) is a term used in the video to describe the budget for a contract that has been officially approved by the head of the procuring entity or other relevant authorities. This budgetary approval is a prerequisite for any government procurement, ensuring that all purchases are made within the limits of the approved financial resources and in accordance with fiscal discipline.

Highlights

Republic Act 9184, also known as the Government Procurement Reform Act, aims to modernize, standardize, and regulate government procurement activities.

The law promotes transparency, competitiveness, streamlining, and accountability in government procurement processes.

All procurement activities must be governed by principles of transparency, competitiveness, and accountability.

Procurement processes should be simple, adaptable to modern technology, and uniformly applied across all government entities.

The law covers procurement of infrastructure projects, goods, and consulting services, regardless of the source of funds.

The Government Procurement Policy Board (GPPB) is established to oversee the implementation of the law.

The law mandates the use of the Government Electronic Procurement System (GEPS) for transparency and efficiency.

Definitions of key terms such as 'Approved Budget for the Contract' (ABC), 'Bids and Awards Committee' (BAC), and 'Infrastructure Projects' are provided for clarity.

Procurement planning and budgeting must be within the approved budget and aligned with government fiscal discipline.

The law encourages the use of electronic means for procurement to promote transparency and efficiency.

The GPPB is tasked with developing generic procurement manuals and standard bidding forms for uniformity.

Procurement of non-common use items, infrastructure projects, and consulting services may involve hiring service providers who meet GPPB requirements.

The law ensures that procurement activities are conducted in accordance with the approved procurement plan and budget.

The law provides for public monitoring of the procurement process to guarantee adherence to the provisions of the act.

The law includes provisions for the acquisition of real property in relation to infrastructure projects, referencing Republic Act 8974.

The law aims to systematize the procurement process and avoid confusion through standardization of forms and procedures.

The GPPB is authorized to approve changes in the procurement process to adapt to technological improvements.

Transcripts

right so we will be sharing to you today

our review for

the financial management domain is under

domain two

we will be sharing the republic act 9184

it is entitled as the act providing for

the modernization standardization and

regulation

of the procurement activities of the

government and for other purposes so

under this discussion this is quite a

long and comprehensive discussion we

will be covering article 1

to article 15 of this republic act so

how would we call the law the law

actually has a short title this act

shall be known as the government

procurement reform act so this this is

under section one

of this republic act so as you can see

under section two we can see here

the declaration of the policy it is

declared policy of the state to promote

the ideals of good governance

in all its branches departments agencies

subdivisions and instrumentalities

including government owned

or controlled corporations and local

government units so as you can see

the uh the coverage as to who would uh

be covered under this law is also

detailed

so here in section 3 we see the

governing principles on government

procurement all procurement of the

national government its departments

bureaus

offices and agencies including state

universities and colleges

government-owned or controlled

corporations government

financial institutions and local

government units

shall in all cases be governed by

principle so these are the

principles that we need to follow when

we do the government procurement

first is transparency transparency in

the procurement process in the

implementation of procurement contracts

so we should be clear and transparent to

everyone

first another second is competitiveness

by extending equal opportunity to enable

private contracting parties who are

eligible and qualified

to participate in the public bidding

when it's competitive then we give equal

opportunities for

all the private entities to join the

uh the bidding then streamline

procurement process that will uniformly

apply to all government procurement

so it means a streamline means all the

unnecessary parts

all the unnecessary steps are now

eliminated and it's streamlined

and it is uniform in terms of

application to all government

organizations or government department

so the procurement process shall be

simple

and made adaptable to advances in modern

technology in order to ensure

an effective and efficient method so it

is encouraged that we should be

adaptable

to the modern technology and we should

try to

be more efficient and effective when we

do procurement systems of accountability

where both of the public officials

directly

or indirectly involved in the

procurement process as well

as the implementation of procurement

contracts and private parties that deal

with government

are when warranted by circumstances

investigated and held liable for their

actions

relative there too so there is a system

of accountability which we will see

later on in the law

which will make these public officials

liable in case there are circumstances

that will make them liable too right so

public monitoring of the procurement

process and the implementation

of the awarded contracts with the end of

viewing guaranteeing that these

contracts are awarded

pursuant to the provisions of this act

and it's implementing rules and

regulations

and that all these contracts are

performed strictly according

to the specification so there is a

public monitoring system and a

procurement process

and the implementation of the award

contracts at the end of you which we

try to guarantee that these contracts

are

really in line with what is specified

under this law

right so let's now proceed to section

four so what is the scope

and application so this actually applied

to the procurement

of the infrastructure projects goods

and consulting services regardless of

source of funds whether local

or foreign by all branches and

instrumentalities of government

its departments offices and agencies

including government owned

or controlled corporations and local

government units

subject to the provisions of the

commonwealth act number

138 so any treaty or the international

or executive agreement affecting the

subject matter of this act to which the

philippine government

is a signatory shall be observed so in

short

this has a lot of application because

as you can see even you know regardless

of the source of funds

whether local or foreign all branches

and

instrumentalists of the government

should use and

implement what is written in this law

right so let's go to the definition of

term so we should start with this

so that we can understand what is being

said in the law so the

for the purposes of this act the

following terms or words and phrases

shall mean or be understood as follows

when you hear the word the acronym abc

it means

approve a budget for the contract refers

to the budget for the contract duly

approved by the head of the procuring

entity or the hope as provided for in

the general appropriations act or

continuing our preparations in the case

of national government agencies

the corporate budget for the contract

approved by the governing board's person

one to executive order number 518

series of 1979 in the case of

government-owned

or controlled corporations government

financial institutions and state

universities and colleges in the budget

for the contract

approved by the respective sanggunian in

the case of local government units so

that's the abc

or the approved budget for the contract

let's now refer to the bac or the back

refers to the bids and awards committee

established in accordance with the

article 5 of this

act so that's the back then we have the

bidding documents

refers to the documents issued by the

procuring entity

as a basis for bids furnishing all

information necessary for the

prospective bidder to prepare a bid

for the goods infrastructure projects

and consulting services to be provided

so you can see all the details about

the things that they can propose on are

found in the bidding

documents right so as you can see here

we have bid for letter d bid refers to

the signed offer or proposal submitted

by a supplier manufacturer distributor

contractor or consultant in response to

the bidding document so as they look at

the bidding documents this

these are the products and services and

specifications that they need so they

the the supplier or the manufacturer can

now

present to them how much will it cost so

this is the bid

then it's a form of proposal trying to

tell them

uh what is or how much would they charge

if they offer

such product or service competitive

bidding refers to a method of

procurement which

is open to participation by any

interested party which consists of the

following processes

advertisement pre-bid conference

eligibility screening of prospective

bidders

receipt and opening of bids evaluation

of bids

post qualification and award of contract

the specific requirements and the

mechanics of which shall be defined

in the implementing rules and

regulations to be promulgated under this

act so under competitive bidding these

are

methods of procurement that we do right

so we're in we

we ask for the participation of

interested parties

and we actually do the advertisement

pre-bid conference

etc right so we also have consulting

services

refers to the services for

infrastructure projects and other two

types of

activities of the government requiring

requiring

adequate external technical and

professional expertise

that are beyond the capability and

capacity of the government to undertake

such

as but not limited to for example

advisory and review services

pre-investment or feasibility studies

design construction supervision

management and related services and

other technical services

or special special studies so

that's consulting services then we have

the g

eps refers to government electronic

procurement system as provided

in section 8 of this of this act

right so goods refer to all items

supplies materials and general support

services

exact consulting services and

infrastructure projects

which may be needed in the transaction

of public business

or in the pursuit of government

undertaking project or activity within

the nature of equipment

furniture stationary materials for

construction or personal property of any

kind

including non-personal or contractual

services such as repair

and maintenance of equipment and

furniture as well as trucking

howling janitorial security related or

analogous services as well as

procurement of materials and supplies

provided by the procuring intent

entity for such services so the gppb

refers to the government procurement

policy board established in accordance

with

article 20 of this act so if you look at

the video description

i have attached here the complete manual

from the government procurement policy

board

in terms of um this republic act

so the head of the procuring entity

refers to the head of the agency or his

julian authorized

official for national government

agencies

the government board or its dually

authorized official for government-owned

or controlled corporations and the local

chief executive for local government

units provided that in department

office or agency where the procurement

is decentralized

the head of each decentralized unit

shall be considered as the head of the

procuring entity or the hope

subject to the limitations and authority

delegated by the head of the department

agency or office

right so another part of the definition

of terms so we have infrastructure

projects

including construction improvement

rehabilitation demolition repair

restoration or maintenance of roads

bridges railways airports seaports

communication facilities civil works

components of information technology

projects irrigation flood control

drainage

water supply sanitation sewerage solid

waste management systems shore

protection energy power electrification

facilities national buildings

school buildings hospital buildings and

other related construction projects of

the government

so it's really exhaustive no trying to

tell all the

possible infrastructure projects we also

have the irr so what does it mean refers

to the implementing

rules and regulations that's why it's

irr to be promulgated

in accordance with section 75 of this

act

portal refers to the website that

aggregates a wide variety of content

for the purpose of attracting a large

number of

users so we also have procurement refers

to the acquisition of goods consulting

services

and the contracting for infrastructure

projects by the procuring intensive

entity

so procurement shall also include the

least of goods and real estate

with respect to real property its

procurement shall be governed by the

profession

provisions of republic act 8974

entitled an act to facilitate the

acquisition of right-of-way

site or location for national government

infrastructure projects

and other purposes and other applicable

laws rules and regulations so for

this case we will refer to the public

act number 8974

then we also have the procuring entity

refers to any branch

department office agency or

instrumentality of the government

including state universities

colleges government owned and controlled

corporations

government financial institutions and

local government units procuring goods

consulting services and infrastructure

projects

right so standardization of procurement

process and forms

so to systematize the procurement

process and avoid

avoid confusion and ensure transparency

the procurement process including the

forms to be used shall be standardized

so far as practicable for this purpose

the gppb

shall pursue the development of genetic

procurement manuals

and standard beading forms and the use

of which

ones issues shall be mandatory upon all

procurement procuring entities so that's

why as school leaders

we should try to check every now and

then the website and the gppb

so i'll be sharing in the video

description their website and also the

manuals that you can download

so that you will be able to really

understand how the procurement process

occurs right so section seven

procurement planning

and budgeting language so all

procurement should be within the

approved budget of the procuring entity

and should be meticulously

and judiciously planned by the procuring

entity

concerned consistent with government

fiscal

discipline measures only those

considered crucial to the efficient

discharge of governmental functions

shall be included in the annual

procurement plan to be specified in the

irr

also known as the implementing rules and

regulations

so no government procurement shall be

undertaken unless it is accordance

with the approve and well procurement

plan of the procuring entity

so the annual procurement plan shall be

approved by the head of the procuring

entity and must be consistent

with this duly approved yearly budget

the unknown procurement plan shall be

formulated and revised only in

accordance with the guidelines set

forth in the irr in the case of

infrastructure projects the plan shall

include engineering design and

acquisition

of the right of way procurement by

electronic means to promote transparency

and efficiency information and

communications technology shall be

utilized in the conduct of procurement

procedures

so here we can see the modernization

aspect of this law

accordingly there shall be a single

portal that shall serve

as a primary source of information and

all government procurement

and that's the geps all right so

shall serve gaps will serve as the

primary and principal definitive source

of information

on government procurement further the

gpbb

is authorized to approve changes in the

procurement process

to adapt to the improvements of modern

technology provided that such

modifications

are consistent with the provisions of

section 3

of this act so to take advantage of the

significant

built-in efficiencies of the geps and

the volume discount inherent in bulk

purchasing

all procuring entities shall utilize the

geps

for the procurement of common supplies

in accordance with the rules

in accordance with the rules and

procedures to be established by the gpb

pb with regard to the procurement of

non-common use

items infrastructure projects and

consulting services

agencies may hire service providers

to undertake their electronic

procurement provided

these service providers meet the minimum

requirements

set by the gpp so if you want to

learn more and to listen to more inputs

regarding financial management

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will continue

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you're tired with reading with your own

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we will be sharing it to you here in our

channel thank you

and keep learning