How to Create a Purchase Order in SAP S/4HANA

Summary

This video guides users through the process of creating and displaying a purchase order in SAP S/4HANA. It explains how to convert a purchase requisition into a purchase order, enter vendor details, and manage organizational data. The steps are clearly outlined, including selecting material information, saving the purchase order, and viewing it through the ME23N transaction. The video also introduces the SAP Fiori app, providing an enhanced interface for purchase order management, visually similar to the SAP GUI. This tutorial is a must-watch for anyone looking to understand the key functions of purchase orders in SAP S/4HANA.

Takeaways

• 😀 Purchase requisitions are internal requests within a company, while purchase orders are external documents sent to vendors.
• 😀 A purchase order is delivered from the purchasing company to a vendor, requesting specific products or services on a set delivery date.
• 😀 When creating a purchase order, it can be based on a previously created purchase requisition for efficiency.
• 😀 The transaction to create a purchase order is available through various paths, including using the vendor and plant information.
• 😀 You can convert a purchase requisition into a purchase order automatically if the requisition has all the necessary details.
• 😀 To create a purchase order, select the 'ME21N' transaction and fill in vendor details, document date, and other required fields.
• 😀 After entering item details (material number, quantity, price), save the purchase order to automatically populate additional fields.
• 😀 To view a purchase order, use the 'ME23N' transaction or use the shortcut 'Shift + F5' to access the document details.
• 😀 The standard purchase order screen displays various details like material data, quantities, delivery schedules, and more.
• 😀 The SAP Fiori app 'Create Purchase Order Advanced' provides the same functionality as the SAP GUI, with a more modern interface.

Q & A

What is the main difference between a purchase requisition and a purchase order?

A purchase requisition is an internal request within a company to procure goods or services, while a purchase order is a formal document sent to a vendor to request the supply of goods or services in a specified quantity and delivery date.

Can a purchase order be created directly from a purchase requisition in SAP S/4HANA?

Yes, if a purchase requisition exists, it can be used to automatically generate a purchase order, provided all necessary details are included in the requisition.

What is the application menu path for creating a purchase order in SAP S/4HANA?

To create a purchase order, you can use the transaction code ME21N or follow the application menu path for purchasing.

What key information must be entered to create a purchase order in SAP S/4HANA?

When creating a purchase order, you need to enter the vendor number, material number, purchase order quantity, and net price, along with organizational data such as purchase organization, purchase group, and company code.

What happens after saving a purchase order in SAP S/4HANA?

After saving the purchase order, fields such as material group, order unit of measure, and order price unit are automatically populated.

How can you display a purchase order in SAP S/4HANA?

To display a purchase order, you can use the transaction code ME23N or use the Shift + F5 shortcut to open the document details.

What tabs can you view when displaying a purchase order in SAP S/4HANA?

When displaying a purchase order, you can view various tabs including material data, quantities and weights, delivery schedule, invoice delivery address, and other related details.

What is the purpose of the 'Create Purchase Order Advanced' Fiori app?

The 'Create Purchase Order Advanced' Fiori app serves the same purpose as the ME21N transaction in SAP GUI, offering a visually enhanced and functionally similar experience for creating purchase orders.

Can you create a purchase order without knowing the vendor or plant information?

No, to create a purchase order, you must specify the vendor and the plant for which the goods are being provisioned.

What is the advantage of using a purchase requisition to create a purchase order?

The advantage of using a purchase requisition is that it may already contain all necessary details, allowing for an automatic and seamless conversion into a purchase order without requiring additional data entry.