Application Letter

Summary

In this lesson, the instructor explains the concept and structure of a job application letter, emphasizing its purpose to apply for jobs and highlight qualifications. The differences between English and Indonesian formats are discussed, including how to structure the letter, use formal language, and include important details like the recipient’s address, salutation, and body paragraphs. The instructor provides examples of opening lines, body paragraph structures, and closing statements. Tips for crafting a professional application letter are also shared, stressing clarity, conciseness, and correct grammar. This material will be useful for the final exam.

Takeaways

• 😀 An application letter is a formal letter written to apply for a job and is often submitted with a resume.
• 😀 The purpose of an application letter is to express interest in a position, highlight qualifications, request an interview, and market oneself to the employer.
• 😀 The format of an application letter in English is typically left-aligned, while in Indonesian it is often right-aligned with some unique elements like including the city and date at the top.
• 😀 In English application letters, the salutation is typically 'Dear [Name]', while in Indonesian, 'Yth' (short for 'Yth. [Honorable Person]') is commonly used.
• 😀 Application letters should include the date, recipient’s address, salutation, an opening paragraph, body paragraphs, a closing paragraph, and the sender's signature.
• 😀 The body of the application letter should be divided into two paragraphs: one discussing your educational background and relevant skills, and the second covering your work experience and motivation.
• 😀 For the closing paragraph, you should express gratitude, mention your availability for an interview, and refer to your attached CV.
• 😀 The language in the letter should be formal and concise, avoiding abbreviations and ensuring proper grammar and spelling.
• 😀 When sending an application letter via email, ensure the subject line is filled, and the recipient’s address should be clearly stated, even though the sender’s address is usually visible from the email.
• 😀 The first impression matters in application letters, so following the correct structure, highlighting relevant skills and experience, and presenting a professional tone are essential.

Q & A

What is an application letter and why is it important?

An application letter is a formal letter written to apply for a job. It serves as an introduction to the employer, highlighting the candidate's qualifications and interest in the position. It is important because it provides a concise overview of the applicant's suitability for the job.

What are the key purposes of an application letter?

The four key purposes of an application letter are: 1) to express interest in a specific job position, 2) to highlight your qualifications, 3) to request an interview, and 4) to market yourself to the employer, essentially 'selling' your abilities.

How does the format of an application letter differ between English and Indonesian?

In English, the application letter is typically left-aligned with sections like sender's address, date, recipient’s address, and closing signature aligned in a structured format. In contrast, the Indonesian letter might include the date at the top right, attachments list, and use more formal salutations. The overall structure and placement of information may vary between the two languages.

What are the main sections in the structure of an application letter?

The main sections of an application letter are: 1) Date, 2) Recipient’s address, 3) Salutation, 4) Opening paragraph, 5) Body paragraphs (detailing qualifications and experiences), 6) Closing paragraph, and 7) Signature.

Why is it important to be concise and to the point when writing an application letter?

Being concise ensures that the employer can quickly understand the applicant’s qualifications and motivation without getting overwhelmed by unnecessary details. A clear, to-the-point letter makes a strong first impression and increases the likelihood of getting an interview.

What are some examples of opening sentences in an application letter?

Examples of opening sentences include: 'I am writing to apply for the position of...', 'I saw your advertisement on...', and 'I would like to express my interest in...'. These sentences clearly state the position applied for and may mention where the advertisement was found or why the applicant is interested.

What are the differences in the greeting format between English and Indonesian application letters?

In English application letters, it is common to use 'Dear [Name]' without honorifics, while in Indonesian, the letter may start with 'Yth' (a formal greeting meaning 'Honorable'). In English letters, the recipient's title may be omitted, while in Indonesian, it is often specified.

How should you structure the body paragraphs of an application letter?

The body paragraphs should be divided into two main parts: the first focusing on the applicant's educational background, relevant skills, and qualifications, and the second on their experience, achievements, and motivation for applying to the job.

Why is it important to avoid spelling and grammar mistakes in an application letter?

Spelling and grammar mistakes can create a negative impression of the applicant’s attention to detail and professionalism. It is crucial to ensure the letter is well-written and free from errors to demonstrate the applicant’s competence and care.

What are some tips for making an application letter attractive?

To make an application letter attractive, be concise, use formal language, highlight relevant skills and experiences, avoid spelling and grammar mistakes, and ensure the layout is neat. The letter should provide a clear picture of the applicant’s strengths and fit for the position.