Wanna present better? (6 Soft Skills) always be successful in presentations ( soft skills)
Summary
TLDRThis video script from a soft skills series focuses on technical communication and effective presentation skills. It emphasizes the importance of dressing professionally, engaging the audience with a strong start and clear structure, and managing questions strategically. The speaker advises on maintaining audience attention, using visual aids like PowerPoint appropriately, and avoiding common mistakes. Tips on body language, voice control, and following up with attendees are also provided. The script serves as a comprehensive guide for anyone looking to enhance their presentation abilities and make a lasting impact with their audience.
Takeaways
- 👔 Dress for success: Choose attire that fits the occasion to project a professional image.
- 😊 Start with a smile: Begin your presentation positively to set a good tone and engage the audience.
- 🎯 Draw attention: Start strong to capture the audience's interest, as they tend to remember the beginning and end most clearly.
- 🗣️ Announce question time: Inform your audience when questions will be taken to manage expectations and participation.
- 📈 Keep it structured: Follow a clear structure in your presentation, including title, introduction, body, conclusion, and references.
- 🤝 Engage the audience: Use activities, questions, or personal experiences to maintain audience engagement throughout the presentation.
- 🚫 Avoid excessive movement: Limit side-to-side and back-and-forth movement to prevent distracting the audience.
- 🙌 Be mindful of hand gestures: Avoid putting hands in pockets and use a pointer or pen to manage hand movements effectively.
- 👍 Use props wisely: Incorporate props to support your presentation, but ensure they are handled safely and distributed effectively.
- 📸 Document your presentation: Take photos or videos to record the event for future reference or to showcase your skills.
- 📝 Follow up professionally: If you don't know the answer to a question, commit to researching it and following up with the individual.
Q & A
What is the main focus of session three in the soft skills series?
-The main focus of session three is on technical communications, specifically presenting PowerPoint slides and what to be careful about while doing so.
Why is it important to consider the system's perspective when preparing for a presentation?
-Considering the system's perspective is important because it involves studying your audience, content, and the mechanics of your presentation, which contributes to the overall success of the presentation.
What should one do to dress for success during a presentation?
-One should dress appropriately for the event or occasion, ensuring that their attire is professional and reflects careful consideration for the setting.
Why is it recommended to start a presentation with a smile and a positive attitude?
-Starting with a smile and a positive attitude sets the tone for the presentation, making the presenter appear more approachable and engaging to the audience.
What is the significance of creating a strong opening and a memorable last impression in a presentation?
-A strong opening captures the audience's attention, while a memorable last impression ensures that the key points of the presentation are remembered, similar to how people often remember the beginning and end of experiences.
Why is it important to inform the audience about when questions will be taken during a presentation?
-Informing the audience about when questions will be taken helps set expectations and allows them to know when it is appropriate to ask questions, which can prevent distractions and maintain the flow of the presentation.
What are some ways to keep the audience engaged during a presentation?
-Some ways to keep the audience engaged include incorporating activities, asking questions, sharing personal experiences, and maintaining a clear and simple structure that is easy for the audience to follow.
Why should a presenter avoid moving sideways or back and forth too much during a presentation?
-Excessive movement can be distracting to the audience and may detract from the message being conveyed by the presenter.
What is the recommendation regarding the use of hands during a presentation?
-Presenters should avoid putting their hands in their pockets, as it can be seen as rude. Instead, they can hold a pen, pencil, or presenter to help control hand movements and prevent distractions.
Why is it suggested to use props or printouts during a presentation?
-Using props or printouts can help support the presentation, provide visual aids, and offer tangible materials for the audience to engage with, enhancing their understanding and interest in the topic.
Outlines
😀 Technical Communication and Presentation Skills
The speaker introduces the session on technical communications, focusing on presenting PowerPoint slides effectively. They advise watching part one for foundational knowledge and emphasize the importance of considering the audience, content, and presentation mechanics. Dressing appropriately and starting with a strong opening are highlighted as crucial for success. The speaker also discusses strategies for handling questions during presentations and the significance of the initial and final impressions on the audience.
👔 Dress for Success and Engage the Audience
This paragraph emphasizes the importance of dressing professionally for presentations and interviews. The speaker suggests that attire can influence perceptions of professionalism. They also stress the importance of engaging the audience from the start with a smile and positive demeanor. The speaker provides tips on structuring presentations, including starting strong, maintaining simplicity, and keeping the audience involved through activities or questions. They also advise against excessive movement on stage, which can be distracting.
🤔 Managing Questions and Using Props in Presentations
The speaker discusses strategies for managing questions during presentations, such as informing the audience when questions will be taken. They also provide advice on using props and printouts effectively to support the presentation without causing distractions or safety hazards. The importance of timing and careful planning when using props is highlighted, along with the need to ensure all audience members receive any materials in a timely manner.
📝 Structuring Presentations and Maintaining Control
The paragraph focuses on the structure of a presentation, advocating for a clear agenda and informing the audience of what to expect. It also touches on the importance of providing background information and definitions to ensure a common understanding among audience members with diverse backgrounds. The speaker advises against losing control of oneself or the audience and stresses the need to keep the audience engaged and motivated throughout the presentation.
🔄 Repetition for Retention and Incorporating Storytelling
The speaker emphasizes the importance of repeating key messages throughout a presentation to ensure retention. They also discuss the use of stories and humor as tools for audience engagement, cautioning presenters to be mindful of cultural sensitivities and personal disclosures. The paragraph highlights the need to gradually increase the difficulty of content to keep the audience involved and feeling challenged.
🕒 Planning Breaks and Travel Time in Presentations
This paragraph discusses the importance of planning for breaks and travel time during presentations. The speaker advises organizers to ensure that breaks are adequately timed to accommodate restroom visits and other activities without causing inconvenience to the audience. The paragraph also touches on the importance of voice control and eye contact in maintaining audience engagement.
📷 Documenting Presentations and Following Up
The speaker suggests taking photos and videos as a way to document presentations, which can be useful for future reference or for showcasing one's skills on social media. They also emphasize the importance of following up with questions and sending thank you notes to organizers, which can contribute to a professional image and foster good relationships.
🎥 Learning from Mistakes and Best Practices in Presentations
The paragraph encourages presenters to learn from common PowerPoint mistakes, such as overcrowding slides with text and neglecting spell check. The speaker recommends watching videos by Don McMillan for insights into effective presentation techniques. They also discuss the importance of understanding one's authority level with the audience and giving them time to read or watch material during the presentation.
🔧 Rehearsing with Technology and Pre-Presentation Preparations
The speaker stresses the importance of rehearsing with all the necessary software, hardware, and technology in the actual presentation space. They also discuss the need for proofreading slides and seeking feedback from both experts and non-experts on content and presentation style. The paragraph advises against hiding behind the desk, reading from notes, and getting too close to participants, emphasizing the need for confidence and proper use of technology.
📈 Emphasizing Key Points and Ensuring Accessibility
This paragraph advises presenters to emphasize key points within their slides and ensure that all audience members, including those in the back row, can read the material and hear the presentation. The speaker also discusses the importance of not低估ing the amount of work needed to prepare a successful presentation and seeking help from various sources, such as colleagues and experts.
📚 Conclusion and Encouragement to Engage
The speaker concludes the session by encouraging viewers to subscribe to the channel and share their experiences with presentation skills. They highlight the importance of never低估ing the work needed to create an impactful presentation and remind viewers of the upcoming lecture on email management. The speaker also encourages seeking help and support from various sources to improve presentation skills.
Mindmap
Keywords
💡Technical Communications
💡Presentation Skills
💡Audience Analysis
💡Dress for Success
💡Structure
💡Engagement
💡Key Messages
💡Eye Contact
💡Voice Control
💡Follow-up
💡Proofreading
💡Rehearsal
Highlights
The importance of considering technical communications as a system, including audience, content, and mechanics for successful presentations.
The significance of dressing appropriately for presentations to convey professionalism.
Starting presentations with a smile and positivity to engage the audience.
The recommendation to announce when questions will be taken during a presentation for clarity and audience engagement.
The strategy of structuring presentations with a clear beginning, middle, and end for better audience retention.
The advice to promise learning outcomes to the audience to motivate them and highlight the value of the presentation.
The suggestion to avoid excessive movement during presentations to prevent distracting the audience.
Guidance on what to do with hands during presentations, emphasizing not to put them in pockets and using a presenter or pen to manage them.
The use of props and printouts to support presentations and engage the audience.
The importance of giving time for all audience members to receive printouts during a presentation.
The recommendation to always have an agenda and inform the audience of what to expect from the presentation.
The advice to repeat key messages throughout the presentation to ensure they are retained by the audience.
The suggestion to include stories and humor in presentations to engage and motivate the audience.
The caution against using jargon with audiences who may not be experts in the field to avoid confusion and disengagement.
The importance of planning breaks and travel time to ensure a smooth flow of the presentation event.
The emphasis on voice control and eye contact during presentations to maintain audience attention and engagement.
The strategy to follow up with questions and send thank you notes to organizers after presentations for professionalism and networking.
The encouragement to share and market one's presentation skills through various channels to increase visibility and opportunities.
The common PowerPoint mistakes to avoid, such as overcrowding slides with text and not using spell check.
Transcripts
hello everyone welcome to
fun online teaching and learning youtube
channel
we are continuing with the uh soft
skills series and we are in session
three where we're talking about
technical communications which
presenting your powerpoint slides okay
what you should be careful about doing
and this is the second part so if you
didn't watch part one
please watch it with for valuable
information
so
just a recap of
what we discussed in the previous
lectures and videos
so i recommend you to think about your
presentation from a system's perspective
study your audience your content and
your building your mechanics your
physics okay because the success lies in
between
also think about your presentation
it is not really starting when you start
talking and when you finish talking
you got tasks to do pre and post your
presentation okay
and later on you're gonna
you have some things to do as well this
later on can be a few weeks or a few
months later
and we discussed this indeed in detail
in the previous videos
so let's talk about how to present your
slides okay so this lecture and this
video will only be
focusing on presentation skills not
actually creating the slides but how to
present them
if you pretty good idea so
dress for success dress dressing for the
event for the occasion is really
important right
think about a doctor when you see a
doctor with his uh doctor suit and
doctor dress with a stethoscope on his
neck
then you you feel and you think that you
know he's more professional he's a
doctor right so dress for success for
your interviews for your
job fairs for your on-site visits and
smile and always be positive right your
presentation should start with a big
smile you're gonna be positive
and then you're gonna say hi and your
dress should be professional
i don't want to say
dress like this and that it really
depends on the occasion but it should
show that you were careful choosing your
dress
okay
draw your attention draw the audience
attention
in the beginning so start strong
what usually people remember what you
said in the beginning and what was said
in the last minute okay
thinking about your your
uh you're in a shower right
nine minutes it was going good and last
one minute the water got cold right
what do you tell people about your
shower you say oh you know what the
water was cold right but nine minutes it
was good
usually
that's what we remember the last words
the last slides that's why i recommended
in the previous
uh
videos about
making us a very good like take away
slide at the end right people will
remember that
i also want you to announce uh when to
take questions so there is a couple of
things that you can do for example
if this is a really important
presentation that you're doing like a
you know on-site visit a presentation a
lecture a briefing
anything important and you have like 60
minutes right in the beginning of your
presentation
inform your audience because they are
valuable
they are there to listen to you
so tell them
you can get the questions uh last 50
minutes right that's it that's it that's
the way you can though that's that's a
way you can go that's a route to take
so you can tell your audience hey you
know what i'm gonna take the questions
last 15 minutes that's one
second method you can do you can tell in
the beginning to audience
i'm gonna take questions uh
anytime please feel free to ask me
questions anytime
this is second and a third method can be
you can say
during my presentation you know after a
few slides in the natural breaks
i'm gonna ask if if anyone has any
questions right so you kind of group
your questions timing and then let's say
you have three four natural breaks
during your presentation to take the
question it's really
very important and professional to tell
this the audience in the beginning
because they know when to ask questions
and there's ups and downs which method
to use but i recommend choosing one of
one of the three for example
why do you take questions through the
end well probably you have like 30
slides and
you know when they were listening the
second third slide they will ask a
question that is already in let's say in
the 15th slide right you don't want to
distract yourself and audience with a
question that's that has already be
answered
like naturally
in a few minutes later right so that's
one thing
you don't wanna do
always give structure keep simple and
keep engaged right always have something
to engage
uh the audience this can be an activity
some questions
or you know talking about how they do
this in their company
some personal experiences
uh and keep it simple you know you have
you should have a key message and you
should keep it simple okay always give a
structure
when i say what i mean about structure
is
i want to say make a title slide make an
introduction slide and then body
and then conclusion summary key
takeaways and references okay
that's a structure
that you want to follow in your
presentations
promise learning outcomes which means in
the beginning of your presentation talk
to audience and promise them
what is in this for them right
what is in this
for them your audience will not be
always motivated let's say you know
there's a conference somewhere and then
the company just sends someone
maybe even not expert not not interested
in that in the topic but they just want
someone to be there right
then
[Music]
you you have to motivate that that
audience that person in the in your
presentation okay because if you see a
an audience that's you know texting or
looking in the making emails in the
laptop right
then you also
get
uh really your motivation goes down
right so you gotta keep them engaged and
you gotta somehow tell them that that's
gonna
they will
uh
be using this information or this
information may be helpful for them
what else uh
one important thing about doing
presentations don't move sideways a lot
front and back too much
i see a lot of presenters you know
moving sideways front and back too much
maybe going into the in the front of the
classroom or conference room
meeting room to back and sideways so
what happens is this really distracts
the audience so you gotta you got you're
gonna be moving but not too much right
it should be in harmony your your
movement body moments
and your story
should kind of you know be in a cohort
okay they should be synchronized and
orchestrated
okay they should be meaningful
if you know think about if somebody
recorded you right and i recommend
recording your presentation yourself and
then
you know watch yourself later to see how
much you are moving
if you ask people they would even not
realize they are moving that much
here a question really important what do
you do with hands please comment below
you're thinking about what to do with
your hands during your presentation
okay
take a few seconds to think about what
are you doing with your hands
well first of all never ever put your
hands in your pocket okay that's very
rude to audience
no matter you know if even though you
are their boss
whatever is your hierarchy and level
authority level to audience
uh it's very rude so
one what is my recommendation what
worked for for me
well actually what worked for me is
i usually hold hold on to a pen pencil
or nowadays we have presenters right
always have a presenter in your hand
or like a laser pointer or a pencil or a
pen
then when you feel it it you really
are wearing hands more and when you
carry something
you intend
your you are inclined to less put it in
your pocket right
and and this thing you're holding in
your hand like a laser pointer presenter
pen pencil
these things prevents you moving your
hands and arms a lot
so this will not distract your audience
and they will focus on your message and
and topic more
rather than your movements
i recommend you supporting uh your
presentations with some props some print
out perhaps you know if you can bring
some material some product prototype
maybe a guest speaker maybe an expert
for five minutes there's something like
that
bring bring props okay and always bring
some print out it's always good to print
out your you know if you don't have a
business card to
to give other key people then you may
have a printout of your you know title
slide with your email and phone number
maybe some links
and then you want to print them out
before the before they you know before
your presentation actually starts
or if you are doing any activity you
want to print them before
and then you want to
you know pass it over before or during
your presentation it depends on what you
want to achieve but if you want to you
know pass it over pass it out
pass it around before the you know
during the presentation then make sure
that everybody gets it in the room
because sometimes you may have a hundred
audience you know 100 people
in your audience then wait everybody to
take all the printouts because if you
start before people taking it
then you may lose them
be careful swinging you know i
recommended you to bring some props but
like don't throw props to people right
be careful not to you know drop it and
and break it right
so be careful with those things if you
are
you know requesting one of the audience
to come help you then be careful with
with their safety
these things looks simple but they are
not really simple
give time for all all the audience to
receive your printouts i already
mentioned that
so let's watch a
quick video about
i have to present
uh
you know have to not present actually
so and remember the success lies in
audience content and physics okay while
you're watching take notes and make
comments
what is terrific here
what is tearful here terrible here
if you want if you can find something
terrific
let me know i'm just gonna show you
a few minutes okay because of copyright
issues so i'm gonna put this link
[Music]
down below in the description so you can
see it later and use it in your
presentations if you will
for example i'm now coming to the end of
my session on the body so i need to say
something to link this session with the
next so i will say
well i think that cover more of most of
the points about organizing the body
so i'd like to move on to look at how
you can introduce your presentation to
other team members okay we've looked at
how you plan how to plan presentation
and we've seen that designing on the
presentation's purpose it's important
that we also
perform we also should consider our
audience and their needs
and the context of or and the context or
settings of the talk and finally i look
briefly at the organization
okay let's see what other team member
does now
okay so he cut okay
i'm going to focus on
how you should deal with
your presentation
and uh i think you got the points i was
come with the um introduction
you can stop here and
you can watch the
you know full clip later in the
descriptions
so let's continue with some other
examples
and tips so always have an agenda
that's what i recommended
when when i say you have to have a
structure in the beginning always have
an agenda
and tell people what to expect okay what
what topics are you gonna cover
and you will see some of the people will
leave the room maybe they are in this
wrong room right
maybe they are not interested that's all
good because you want an audience that's
motivated and that's interested in what
you're
gonna present
you are there
for them
okay
so give them a background and a
definition first all right so i told you
to work about your audience right study
your audience and identify who are they
what are they background
100 percent i'm pretty sure that
they will have different backgrounds
some of them will be engineers some of
them business person some of them
technicians some of them
you know some other
uh background
some of them may be 20 years old some of
them may be 25 40 okay so you you want
everybody to be in the same sheet of
music
okay so i give a definition give a
background give a little history and
tell them what they should understand
you know
from the basic definitions basic phrases
okay so everybody
understands the same thing
don't lose control
well when i say this i mean don't lose
control of yourself and audience
how can you control
you know lose control of yourself well
first of all if you are tired and if
this you know presentation is like 40
minutes 60 minutes then you'll be tired
too don't lose control of yourself
okay you have to be patient and always
be in control of your presentations
how can you lose the audience well if
you don't involve them if you don't you
know make any activities if you don't
ask any questions if you don't
keep an eye contact with them if you
don't
motivate them
or if you put a lot of sentence on your
slides and they are tired of reading
them
they lose you lose them okay they will
not be interested they'll be there
physically present but just to make a
you know check mark in your attendance
sheet
their mind and interest and motivation
will not be there so don't lose control
okay
well one important thing is to repeat
key messages i want you to repeat the
key messages at least three times in
your introduction in your body and
you're in your conclusion okay
that's how you should
do
in introduction tell me what you're
gonna say in the body
in the body body section tell me what
you want to tell me
tell it to me right and in the
conclusion tell me what you just told me
in the body so this way
how the key message will be delivered
and it will be repeated and it will be
conveyed to the audience
well include a story
and a humor right so i tell you to
motivate them to get them involved how
can you do that some of the presenters
really can create their own story
they can tell you know examples about
their company professional life family
life friends
and some of them may be very good at
humor for example some
you know i i would like to recommend you
to be very mindful and careful about
those two things
well first of all you don't want to
disclose your personal life or your
company secrets right
uh about the humor though because
you 100 you'll have a you know diverse
background so some jokes will be
very funny in some cultures but
insulting in some other cultures there
may be sensitive issues
you know
country issues historical issues
conflicts so
while you're doing humors
well
if it already depends from person to
person how they feel about it how they
get the message even though everything
is the same right even in a family
humor flavor is different
so
be very careful about if you're planning
to do humor
if you don't plan it please don't do
humor
okay don't make any jokes if you plan
nicely synchronized
you know it will gonna absorb it well
then you can plan it never ever do it
without planning okay and always study
your
audience make them feel comfortable and
make them feel they are learning so if
you start a little bit low level
then to make everybody in the same
studio music right then get a little bit
harder a little bit tougher and then the
content will be a little more difficult
through the end so they will feel
involved and with the activities with
the learning experience they'll feel
happy and they will feel they are
learning so they will think that their
time uh their valuable time
is really valued and they are learning
something right
what jargon
if this is especially true if your
audience is like kids
they are not in that business right if
they are not that expert on that uh
topic
which are going because you're gonna
lose your audience well let's say you're
a medical doctor right and you're in a
conference for
and all your audiences medical doctor
well in this case maybe you can use it
here right
but possibly
you don't want to use this to an unknown
audience right you don't know who are
they what are their education so jargon
will
make everybody get bored they will not
understand and they will lose you they
will start texting okay
plan your breaks and travel time
well
make sure you find the building first of
all right
and also if you are the organizer make
sure the brakes are synchronized let's
say the restroom is you know you don't
have a restroom in that building maybe
next building it takes 10 minutes to go
and then come back 10 minutes 20 minutes
right and there will be a line probably
cue in the restroom
so if you just give five minutes breaks
it's not going to be enough
so what you want to do is plan this
especially if you are the organizer
right if you if you are
like 30 minute
presentation in
somebody else is organizing the whole
day then it's not a big problem
but if you are the organizer you got to
think about lunch coffee
you know the breaks and everything okay
so
think about your breaks and have to do
it voice control is very important
for example if i just do this and read
the presentation skills for plan your
breaks and travel time voice control eye
contact take a few photos
follow up with questions on inserts and
i think you're not organizer share
advertising market
was that helpful
no how about that one
plan your breaks and travel time
voice control is very important you want
to increase your voice sometimes and
sometimes you want to talk really slowly
and everybody will be very careful about
listening you and if they are texting
they're gonna
uh you know look up and see why why
their silence right so sometimes you
wanna increase your voice and sometimes
you wanna decrease your voice so this is
very
important eye contact always have eye
contact with the audience right
you know some of us may be shy doing
that you know we can some of us can't
look at the audience
eyes then
try
you may train and educate yourself up on
that one so eye contact is really
important because then people feel
you know your presentation is addressed
to that person delivered to that person
personally okay individually so this is
really important to to keep a
communication channel
between you and
each receiver
take a few photos take a few photos well
why is this be important think about it
and comment below
well it may be important first of all
you you're documenting it you presented
something right first of all that one
you may want to show
show off your skills or attendance
to your colleagues
your friends on social media you may
want to post them maybe
or
maybe you document it in your project
management or presentation folder
and next year two years later if your
company is doing the same thing
then okay who did that or you know if
your company is going to organize it two
years later maybe you'll be left so
somebody else will take over the project
and what they may do is look at the
picture and organize the event
accordingly right what is the how was
the the
room organized right where their coffee
how was the tables you know did they use
pasta and and which screen right how
many audience so we can present
so all these things are really important
to take a few photos and actually maybe
a one minute video of the venue right
and some important uh
logs
follow up with questions on insert okay
if you watch the previous video
you will see at the end they get a
question right and they can't really
answer it and then they just say uh
whatever you feel true
correct just answer like that what what
i recommend however is if you get a
question let's say you got a question
right and then you don't know the answer
and there may be many reasons why you
don't know the answer
maybe it's not your department it's not
your expertise
maybe you just don't know it right maybe
somebody else will know it what should
be your answer
please comment below and share with the
audience
yeah my recommendation is a few things
right uh
it doesn't matter
if it's not your department if you
really don't know the topic what you
need to do is
you tell them this is a very good
question thank you for asking i just
happen to have no response for that at
this time at this time i don't have any
uh information that i can give you
however i'm gonna follow that up with
you and i wanna get your contact
information
and i'm gonna definitely
follow up this question with you that's
a very professional response
and maybe even you can uh share the
result of your research about that
question
with the whole audience maybe right or
if you prefer you can just share with
whoever
has the question right but it looks to
the profession so you cannot just
insert the best of your ability you
cannot just say something arbitrarily
you cannot just you know
just gloss over
you cannot do any of these things so you
want a professional right you're
professional so you want to say i don't
know
not knowing is not something you should
be shy
or you should be ashamed of
what you need to do i'm going to make a
research on that i'm going to come back
to you with uh the answer okay
send a thank you note to organizer this
is very easy nowadays right you can just
send an email a postcard card
uh i don't know what else right you can
send it thank you note to the organizers
this is very important for example you
went an on-site interview right
probably and the secretary
purchased your uh flight tickets and
then
arrange your hotel you have a
maybe a you know functional manager
maybe a ceo you may have seen like five
six people on that on site with it and
probably
your coordinator so make sure you send
them uh thank you note but it's it
should be personalized you cannot send
the take you know to secretary the same
to ceo
or you cannot send a you know
organizer a thank you letter i think
you'll note same with secretary so you
should tailor them a little bit and to
the effort and then to the level to the
authority in the organization and how
much they invested their time to you
okay
that's something really uh professional
as well
well i want to add also when you create
your presentation skills please share it
if you've got a if somebody's recording
your video please share it advertise and
market yourself don't expect that don't
wait anybody else to market you
okay if you did something that you're
proud of share it advertise it how can
you do that tell your friends
share on linkedin share on twitter right
more professional venues
share on social media share it with uh
with your friends
your family
with your colleagues so that's how you
market yourself and you'll get requests
hey you know you did this can you do
that similar you know they can consult
you for similar activities in their
company and they may you know make hire
you for
for a short period of time
this increase your popularity and you
feel more confident you get to do more
project and you increase your skill
so if you're proud of something share it
advertise it in market
don't expect anybody to market you
instead of you okay you are the one who
needs to market you
so
that's a video by
don mcmillan
and
i will just
not do it now but i'm
gonna show you a 30 second and then you
can watch it and i'm gonna put the link
down below in the description so you can
watch it there
let's just watch a 30 second clip
powerpoint and i figure it's kind of my
duty to point them out so here we go
here's common powerpoint mistakes number
one uh people tend to put every word
they are going to say on their
powerpoint slides
although this eliminates the need to
memorize your talk ultimately this makes
your slides crowded wordy and boring
you will lose your audience's attention
before you even reach the bottom of your
uh
first slide
please don't do that anymore please
uh number two most common uh many people
do not run spell cheek
big mistake
nothing makes you
as i said i'm gonna put the link down
below and you can watch it later because
they deserve to be watched from their
channel okay
uh
i don't wanna violate your copyright
so
but don mcmillan has a few more videos
and clips in his channel
so it's really funny and they point out
really well well issues about using
powerpoint and
so i recommend you to watch those ones
all right so let's talk what's the
authority okay if you're presenting
what's authority with the audience let's
say are you their teacher are you their
professor
are you their boss
or are they your boss right what's your
authority level with them
that really
kind of sets the stage of your level of
presentation and your confidence
give them time to read or watch material
during the speech
so let's say you put out a a table with
a lot of numbers or some text that you
really want them to read or in activity
instructions right you give them like
one two minutes to read them a little
bit because next 20 minutes they're
gonna do the activity right so make sure
you read them so give them a few more a
few minutes to watch it and and read it
okay
so don't just pass because we tend to do
that because we know the activity what
we know what what is needed but they
don't know that's their first time
seeing it so give them some time to read
what you have
presenting how to use your software
hardware and technology
i don't know how much more i can
emphasize on that you gotta rehearse
your software hardware and technology
lcd screens mics scams
and you're gonna rehearse
in the room that you're gonna present
okay
okay don't remember there are things
that you need to do pre presentation and
post presentation that's one of the
things that you need to pre
and also there there are three
uh if you will
legs of the uh you know
chair
so you want to say uh
audience content and physics so this is
really software hardware technologies is
basically physics okay it was logistics
mechanics
get the proof reading done
and that's not only looking at your
slides right
proofreading done of course let somebody
see your slides and i have some
recommendations on that
but also uh let people
listen to you okay your animation is it
synchronized
and about the proof reading i i
recommend you two things first
consult an expert you know have them
available to listen to your presentation
and give content recommendation content
advice rather than presentation styles
if they have any input to presentation
styles that's also great right
but also have some non-expert people
listen to you without concentrating in
the content and equations and tables and
numbers
but only focusing on your presentation
if you are swinging a lot if you're
using your props well
if it's synchronized if you're you know
font is is and background is good and
all these things okay so ask two people
experts and non-expert expert for
content review content input content
feedback non-expert more to presentation
style
say what you will tell it tell and tell
it and say what you told okay that's
about the structure
use your mic how many times i see
presenters not using the mic well there
is mic but they just you they do they
just don't use it
this is especially
important if you have some cyber
components which means if somebody's ms
office ms teams or zoom if you have some
kind of online presence then you want to
use you actually have to use mic
because
your voice will not be heard by the
people on the other side of the cables
okay connecting and syncing with your
presentation they will not hear you okay
do not hide behind the desk do not walk
around the
venue too much i mean the
the conference room too much but also
don't hide behind the desk that shows
less lack of confidence you don't know
your topic
you know you just want your presentation
to be ending and you want to hide behind
the desk you don't
want to get any questions right you
don't want anybody to see you so do not
hide behind the desk some of you may
think this is just a joke
but it's not a joke
i mean 60 don't present
presenters i see they usually
hide it behind the desk behind the
computer or they are just locked in spot
in one spot in the
uh in the conference room
do not read off slides paper or notes
sometimes we take we make notes for our
hand right a small nose and not to read
from slides but we just read out off
from these notes that's also not good
okay you should have a good balance of
where to read slides and where to not
explain plots figures photos pictures
because
sometimes we put tables with a lot of
numbers but we don't explain right we
just want audience to be aware of what's
going on that's really difficult
so if you put a plot if there's some
section that you want audience to be
focused and understand really then just
you know
emphasize that
section okay
so don't expect everybody to understand
it in 10 seconds because you worked on
on that weeks and months they only have
one minute and they only saw it one
minute ago so don't expect them
to know everything and understand
everything in one minute well if you
don't expect them understand it don't
put it
just put it and just just focus on where
you wanna you want them to be aware of
one important things check to see if if
the one in the back row read your slides
and hear you okay sometimes we have
really big conference room they don't
see your slides well if you have a lot
of
if you have a lot of words and sentences
then
and if they can't read
uh if you have more than seven sli seven
lines and seven words which i
recommended in the previous
uh video
then you will just lose them they're
just gonna open up to your computers and
those emails okay
because they are working as well
one thing really important is getting
too close to participants sometimes i
see presenters getting too close to
participants which means you know
maybe very natural let's say they're you
know they don't know how to use
calculator or they are drawing a picture
or
they are solving a problem
they are filling out the tape right you
want to help them you want to mentor
them but don't just get too close
okay
of course you want to be giving your
attention tailored attention individual
tension
but don't get too close okay there may
be many
downsides of doing that especially in
different cultures different situations
that might be even rude to people okay
just leave them in their personal space
give them a space
technology access rules
you may have studied everything you know
research everything but do you need
access code to get into building
get into room get into computer get in
the screen
because a lot of the companies restrict
some areas in their company
so make sure you you have that code or
someone else you have someone else from
the company or the conference building
that will enter the code for you
i will put the
description
section the link for this video
that's also one good
good example and one bad
example so presentation skill seven
case study real world data to not to
lose the audience you want to have some
case study some you know failure
stories some success stories
with some other companies so you want
them
to be you know understanding what can be
what can happen if they don't you know
comply some rules or if you if they
don't apply these techniques or
something
then they will understand and get more
motivated
so just you know talking hypothetically
very abstract will not help the audience
implementation exam from like companies
like i said always give examples from
history some disasters
lessons learned some opportunities
that's arising
asking appropriate questions are
important right especially if you are in
another country in another culture then
it's even more important
i would recommend always start with some
administrative announcement in the
beginning especially if you are the
organizer if you are the you know lead
for the day with a lot of different or
presentations you want to tell them the
breaks the agenda the you know where's
the restroom how can they get coffee
what's going to happen in the lunch
when is the day end like is it 4 p.m is
it 5 15
you know what will happen are they gonna
be visiting some other building
and are they gonna come back the same
room
after lunch so i would like to give
special print out this light about that
or put it somewhere on the wall
and then you start with some
administrative announcement this always
help and the audience
feel valuable okay
i want you to watch this link on your
own i'm gonna put the link in down below
in the description steve jobs is a great
presenters and i really
personally
like what he's doing well who doesn't
right
um not about the personal life and
family life but especially his company
and what he's doing how what he's
achieving
what has he achieved so i want you to
uh
watch this i think this is seven minutes
uh the analysis of his
you know
uh presentations okay
okay what is the takeaway
takeaways think from a system's
perspective and now you understand what
a system's perspective
get someone listen to you okay
and then rehearse it again get two
different advice
from one non-expert and one expert
know how to use your hardware software
technology be positive engaged be
confident okay
you are probably you are the expert on
the topic so
you know the topic well okay even though
there are questions you will be able to
answer them
but one thing i remember one i want you
to remember is never underestimate the
work needed
never underestimate the work needed it's
really not easy if you you can just
quick to get away from it okay if you
want to
be present if you want to make an impact
if you want to get follow-up orders
about your product
then
never underestimate the work needed it's
not easy
and always get help
you know you can get help in your
company your friends your family some
experts around you your colleagues
your best friends okay
i hope you're enjoying basically the
soft skill series of lectures if you
didn't subscribe my channel yet please
subscribe and turn on the notifications
also comment below uh with your
experiences you know what is terrific
about it what's terrible about it
so
share it with us
thank you so much and next time we're
gonna be doing email
management
thank you so much for
listening to me today
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