Analisis Jabatan Online Lecturing_Wewenang dan Tanggung Jawab

Summary

This online lecture on job analysis explores the essential concepts of authority, responsibility, work tools, and processes within job roles. It highlights the distinction between formal and informal authority, the responsibilities attached to each job, and the tools required to perform tasks effectively. The session also delves into the importance of work materials and procedures, while explaining the different worker functions related to data, people, and objects. This course is designed to offer valuable insights into the roles and tasks that define an employee's duties and responsibilities in an organizational context.

Takeaways

• 😀 Authority (Wewenang) is the right of a position holder to make decisions or take actions recognized as legitimate by all parties.
• 😀 Formal authority is absolute, cannot be challenged, and is protected by law, such as a HR manager's right to issue an official warning to an employee.
• 😀 Informal authority is flexible and typically not protected by legal regulations, like a manager's right to open an event within the company.
• 😀 Responsibility (Tanggung Jawab) is the obligation tied to a position to ensure tasks are executed correctly, with consequences for errors in execution.
• 😀 Tools (Alat Kerja) are not just physical equipment but also include regulations, procedures, and digital platforms such as computers, phones, or Google Drive.
• 😀 Work materials (Bahan Kerja) are inputs processed into outputs using tools. For example, contact information is stored and used for event promotion.
• 😀 The functions of a worker include handling data (e.g., analyzing, coordinating), managing people (e.g., advising, supervising), and working with physical items (e.g., operating machinery).
• 😀 A worker’s tasks often involve specific actions such as retrieving, assessing, and disseminating information or materials.
• 😀 A formal authority example: HR Managers may issue disciplinary actions, like an official warning or suspension for an employee’s misconduct.
• 😀 Effective responsibility management ensures that all data, work processes, and results adhere to organizational rules and guidelines, ensuring accurate reporting and outcomes.

Q & A

What is the difference between formal and informal authority?

Formal authority is the legally recognized right to make decisions and take actions, protected by law and regulations. Informal authority, on the other hand, is not legally protected and usually comes from the individual’s position or role, but lacks formal backing.

Can you give an example of formal authority?

An example of formal authority is a HR Manager who has the right to issue a disciplinary action, such as a warning or suspension, when an employee violates company policies, like excessive absenteeism.

How does informal authority work in a workplace?

Informal authority is exercised through influence or unwritten rules. For instance, a manager might have the authority to organize and open a company event, even though this role is not explicitly protected by law or written policy.

What does responsibility in a job entail?

Responsibility involves the duties and obligations tied to a position. This includes ensuring tasks are performed accurately, maintaining confidentiality, and adhering to organizational rules and procedures.

How are tools and materials different in a work context?

Tools refer to resources, including both physical items (like computers and phones) and guidelines or procedures that help in task completion. Materials, on the other hand, are the raw inputs, such as documents or information, that are processed to produce work outcomes.

What are examples of work tools?

Examples of work tools include computers, phones, procedural guidelines, or regulations. For a media and communications division head, tools might also include platforms like Google Drive for storing data.

What is the significance of confidentiality in job responsibilities?

Confidentiality is crucial in maintaining trust and safeguarding sensitive information. For example, in a media division, it’s important to keep contact details and personal data secure and not to disclose it inappropriately.

How are tasks like ‘analyzing’ and ‘coordinating’ related to a worker’s functions?

These tasks fall under the 'functions toward data' category, where the worker is responsible for managing and processing information to achieve results. Workers may analyze data, organize information, or coordinate actions as part of their role.

What is the role of tools in completing a worker’s tasks?

Tools are essential in facilitating the completion of tasks by providing the necessary resources to process materials into outcomes. For example, a medical tool helps a doctor examine patients, while a computer helps a media manager store and organize contact information.

Why is the concept of 'functions toward people' important in job analysis?

Functions toward people emphasize the worker's role in communicating, influencing, or guiding others. For example, a worker might advise colleagues, train new employees, or influence decision-making within the organization.