2ND OFFICER JOB QUICK GUIDE | PART 1 - REPORTS

Summary

This video serves as a guide for new second officers onboard a ship, detailing essential tasks and reporting procedures. It emphasizes the importance of the handover document, which outlines work responsibilities, including passage planning and report generation. Key reports such as departure, noon, arrival, and berth reports are highlighted, alongside software tools that simplify report preparation. Additionally, the video discusses the significance of adhering to specific formats required by charterers and the need for additional reports in high-risk areas. Overall, it provides practical insights for efficiently managing reporting duties at sea.

Takeaways

• 😀 Familiarize yourself with the ship's computer and your work folder upon boarding.
• 📋 Review the Handover document for vital information regarding your role and the ship's status.
• 📝 Keep track of required reports, such as departure, noon, arrival, berth, and special reports.
• ⚓ Understand the specific formats and codes needed for reports as indicated by the charterer.
• 🔧 Use installed software on the ship to streamline the reporting process.
• ⏰ Gather essential data for reports at specific times, such as noon or during departures.
• 🚢 Be aware of additional reporting requirements like daily navigation mileage and fuel consumption.
• 📅 Reference the long-term schedule for details about ports and planned arrivals and departures.
• 🔒 Familiarize yourself with reporting protocols when passing through high-risk areas for piracy.
• 📚 Utilize manuals and resources onboard for guidance on reporting procedures and formats.

Q & A

What is the primary role of the second officer on board a ship?

The primary role of the second officer is passage planning, which includes managing navigation and safety during the voyage.

What initial documents does the second officer receive upon boarding?

The second officer receives a handover document detailing their duties, including voyage information, last notices to mariners, and advice on passage planning.

What types of reports are typically required from the second officer?

The reports include departure report, noon report, arrival report, berth report, and special reports as necessary.

How does the second officer prepare reports for submission?

Reports are prepared using specific software on the ship's computer, which includes required data collected from the ship's equipment.

What information is typically included in an arrival report?

An arrival report usually includes time, position, trip distance, and environmental conditions like wind and current.

What is the purpose of the noon report?

The noon report is a daily summary of the ship's position and other operational data, required by some companies during both at-sea and port periods.

What additional reports may be required by the charterer?

Additional reports can include daily navigation mileage, fuel and oil consumption, and specific reports related to operational delays or issues.

What is the significance of the 'sailing instruction sheet'?

The sailing instruction sheet outlines the required reports and formats, along with voyage number codes and port terminal codes essential for reporting.

What should a second officer do if they encounter a delay during a voyage?

They should create a special report to document the circumstances and inform the necessary parties.

Where can the second officer find guidelines for making reports in high-risk areas?

Guidelines for reporting in high-risk areas can be found in the BMP publication, which includes contact information and required report forms.