5 Health Information System - Health Information System for Medical Technologists (FILIPINO)

Summary

In this educational video, the speaker discusses the crucial role of health information systems in modern healthcare, emphasizing telehealth's importance during the pandemic. They outline the system's objectives, including discussing its roles, components, and data elements. The lecture highlights how these systems improve access to health records, ensure data security, and facilitate better communication among healthcare workers. It also touches on the need for legislative support and infrastructure for the systems to be effective, urging viewers to consider the impact of political decisions on health.

Takeaways

• 😀 Health Information Systems (HIS) play a crucial role in improving access to health records, enhancing communication among health workers, and ensuring better control over patient data.
• 📚 The script discusses the components of HIS, which include inputs, processes, and outputs, emphasizing the importance of each in the functioning of the system.
• 🏥 Telehealth is highlighted as a significant part of HIS, allowing for long-distance clinical health care and supporting various health-related activities.
• 🔐 HIS ensures that only authorized personnel can access patient records, upholding privacy and security.
• 📈 Indicators within HIS are used to track the progress of the health sector and measure performance, guiding strategies and implementations.
• 💼 The script touches on the importance of proper management and planning frameworks, including policies, regulations, and technology, for the effective operation of HIS.
• 📊 Data management is a key process in HIS, involving the collection, storage, maintenance of quality, and analysis of health-related data.
• 📑 The script outlines various data elements in HIS, such as demographic data, administrative data, health risk information, and patient medical history.
• 🌐 The reality of HIS is influenced by support from legislative, infrastructural, and political spheres, with the need for appropriate policies and funding.
• 🗳️ The speaker encourages students to be registered voters to influence health policies and support for HIS, emphasizing the impact of politics on health.

Q & A

What are the objectives for the class on health information systems?

The objectives are to discuss the roles of health information systems, enumerate the components of health information systems, and identify the different data elements of health information systems.

How does telehealth support health information systems?

Telehealth supports health information systems by enabling long-distance clinical health care, health-related education, public health, and health administration, providing easier access to health files and information.

What is the significance of authorized access to patient records in health information systems?

Authorized access ensures that only personnel with the right permissions can view patient records or health-related data, enhancing security and privacy.

How does a health information system facilitate updates to health records?

Health information systems allow for easier review, access, and printing of health records upon request, streamlining the process of record management.

What role does improved communication play in health information systems?

Improved communication among health workers leads to better collaboration and coordination, enabling data-driven decisions about health management and resource allocation.

How does a health information system uphold transparency and accountability?

Health information systems ensure that only authorized health workers can access data, and some systems even track actions, thus upholding transparency and accountability.

What are the six components of a health information system?

The six components are divided into inputs, processes, and outputs. Inputs include resources or data flowing within the system, processes are the tasks accomplished, and outputs are the information brought out of the system.

What are some examples of health information system resources?

Resources include policies, regulations, standards, management and planning frameworks, personnel, financing, logistical support, ICT technology, and coordinating mechanisms.

Why are indicators important in health information systems?

Indicators are crucial for tracking the progress of the health sector and the effectiveness of health information systems, providing a basis for implementation strategies.

What are the different data elements included in a health information system?

Data elements include demographic data, administrative data, health risk information, health status, patient medical history, and outcomes data.

What is the reality of health information systems without proper support?

Without legislative, infrastructural, and political support, health information systems may not reach their full potential, highlighting the importance of these factors for their success.

Outlines

00:00

💻 Introduction to Health Information Systems

The speaker begins by greeting the audience and setting the context for a discussion on Health Information Systems (HIS) in the context of Module Five. The session aims to cover the roles, components, and data elements of HIS. The speaker highlights the importance of HIS in the digital age, especially during the pandemic, where telehealth plays a crucial role in providing long-distance clinical health care, health education, public health, and health administration. The speaker emphasizes the benefits of HIS, such as easier access to health files, better control over patient data, and improved communication among health workers. The session also touches on the importance of authorized access to patient records and the role of HIS in updating and managing health data.

05:01

📊 Components and Processes of Health Information Systems

The speaker delves into the six components of the Health Information System, categorizing them into inputs, processes, and outputs. Inputs include resources necessary for the system to function, such as policies, regulations, management frameworks, personnel, financing, logistical support, and ICT technology. Processes involve activities like data collection, storage, quality assurance, and analysis. Outputs are the information products and their dissemination and use. The speaker explains the importance of these components in ensuring the proper functioning of HIS and how they contribute to the overall health sector's efficiency, transparency, and accountability. The discussion also includes the role of indicators in tracking the progress of the health sector and the significance of data management in the HIS.

10:03

📚 Data Elements and Management in Health Information Systems

This section focuses on the various data elements that are part of the Health Information System, including demographic data, administrative data, health risk information, health status, patient medical history, and outcomes data. The speaker provides examples of each type of data and discusses their significance in the health sector. The summary also touches on the importance of data management, including the collection, storage, maintenance, and quality assurance of data. The speaker emphasizes the need for accurate and timely information to guide health actions and decision-making, using the example of the evolving protocols for COVID-19 treatment to illustrate the point.

15:04

🌐 Realities and Support for Health Information Systems

The final paragraph addresses the reality of Health Information Systems, emphasizing the need for support from legislative, policy, and political environments for the system to be effective. The speaker discusses the challenges faced by countries without adequate support for HIS and how it can limit the system's potential. The importance of infrastructure and the right policies is highlighted, along with the impact of budget allocations on the health sector. The speaker concludes by encouraging the audience to participate in the political process as voters, as it directly influences the support and development of health information systems, which in turn affects the overall health of the population.

Keywords

💡Health Information Systems

Health Information Systems (HIS) refer to the application of information technology in healthcare settings to manage patient data, streamline services, and support decision-making. In the video, the speaker discusses the roles of HIS, emphasizing its importance in improving access to health records, enhancing communication among health workers, and facilitating data-driven decision-making. The video highlights how HIS can be instrumental in managing patient data securely and efficiently, as well as in tracking and improving health outcomes.

💡Telehealth

Telehealth is the use of telecommunications technology to provide clinical health care from a distance. The script mentions telehealth as a technology supported by health information systems, allowing for long-distance clinical health care and enabling health professionals to access patient information remotely. This is particularly relevant during the pandemic, where minimizing hospital visits is crucial, and telehealth can facilitate continued care and monitoring.

💡Data Elements

Data elements in the context of health information systems are the specific pieces of information that are collected, stored, and managed within the system. The video script identifies various types of data elements, including demographic data, administrative data, health risk information, health status, patient medical history, and outcomes data. These elements are crucial for understanding a patient's health profile and for making informed decisions about treatment and care.

💡Authorized Personnel

Authorized personnel refers to individuals who have the legal or professional right to access specific information, particularly in sensitive areas like healthcare. The video discusses the importance of restricting access to patient records and health-related data to only those who are authorized, ensuring privacy and security. This concept is integral to the ethical operation of health information systems, as it prevents unauthorized access and potential misuse of sensitive health data.

💡Data Management

Data management in health information systems involves the processes of collecting, storing, maintaining, and processing health-related data. The video script underscores the importance of data management for ensuring the quality and accuracy of health information. Effective data management is key to the functionality of HIS, as it supports the transformation of raw data into useful information that can guide healthcare decisions and actions.

💡Transparency and Accountability

Transparency and accountability are principles that ensure openness and responsibility in the operations of health information systems. The video mentions that HIS should uphold these principles by allowing only authorized access to data and by tracking actions within the system. This helps to prevent corruption and misuse of data, ensuring that healthcare resources are used appropriately and that decisions are made based on accurate information.

💡Legislative Support

Legislative support refers to the policies, regulations, and legal frameworks that enable and guide the implementation and operation of health information systems. The video script highlights the need for such support to ensure that HIS can function effectively and meet the needs of the healthcare sector. It mentions that without the right legislative backing, HIS may not be able to achieve their full potential, emphasizing the role of government and regulatory bodies in shaping the success of these systems.

💡Outputs

Outputs in the context of health information systems refer to the information, reports, and analyses that are generated as a result of processing the input data. The video script discusses how inputs (data) are transformed into outputs (information products) that can be used for decision-making in healthcare. Outputs are essential for communicating health information to stakeholders, such as policymakers, healthcare providers, and patients, and for driving improvements in health services and outcomes.

💡Indicators

Indicators in health information systems are metrics or measures used to track the performance and progress of health programs, services, or policies. The video script mentions that indicators are crucial for assessing the effectiveness of health information systems and for guiding strategic planning and resource allocation. Examples from the script include using indicators to measure the performance of students in an online class or to track the progress of the health sector.

💡Demographic Data

Demographic data consists of statistical information about a population's characteristics, such as age, gender, and ethnicity. In the video, demographic data is highlighted as a key component of health information systems, as it helps to understand the patient population and to tailor healthcare services to meet their specific needs. This type of data is essential for planning, resource allocation, and for analyzing health trends and outcomes within different segments of the population.

Highlights

Introduction to the roles of health information systems and the components discussed in module five.

Telehealth as a technology supporting long-distance clinical health care and its role in health information systems.

Health information systems providing easier access to health files and supporting various health-related functions.

The importance of authorized access to patient records and data for maintaining privacy and security.

The role of health information systems in improving communication among health workers for better collaboration.

Health information systems enabling data-driven decision-making for patient management and resource allocation.

The significance of transparency and accountability in health information systems, including tracking actions and corruption.

Discussion on the six components of health information systems: inputs, processes, and outputs.

Explaining the inputs required for health information systems to function, including legislative, regulatory, and management frameworks.

Processes within health information systems, such as indicators, data sources, data management, and output generation.

Outputs of health information systems, including information products, dissemination, and use for decision-making.

The necessity of accurate and timely information in health information systems for shaping health actions.

The dynamic nature of health protocols, especially in the context of COVID-19, and the importance of updated information.

The impact of health information systems on patient care, including the tracking of health status and outcomes.

The various data elements involved in health information systems, such as demographic, administrative, and health risk information.

The reality of health information systems and the need for legislative and political support for their effectiveness.

The importance of being a registered voter and the role of politics in determining health outcomes.

Transcripts

okay guys hello

guys so it's afternoon actually

that i'm recording this and i am

thinking about you guys

so today class us

and i think module five so health

information systems

so this will be the end of our first

grading yes

class

so our objectives for the day so discuss

the roles of health information systems

enumerate the components of health

information system

identify the different data elements of

our health information system

so class

so every meeting more and more more we

get we are getting

to know this health information systems

yeah

so class simulant so roles and functions

so so

far um the introduction

let's expand expand and expand every

module

so first off so easier access to the

files

and easier access to the file so class

during this

digital age during this pandemic less

honestly i don't want to go to the

hospital as much as possible

who can depending on hospital then i

won't yen

so class with your health information

systems

we have this technology which is

telehealth

telehealth which supports long distance

clinical health care so health care

patient and professional health related

education public

health and health and administration and

getting nominated health

so this telehealth class um

supports our health professionals our

patients our

on public administrators class to have

easier access to

the files class that example health

files you can answer different

information they have easier access

through tele health and so that's a

function of your health information

system

what else class it all better control

indicators

only authorized personnel can have

access to information on the patient

records or

any health related data class

unless you are authorized by

by a person class that's the only time

that you can access a patient record

classes

artist class um hindi verstappen

[Music]

when i was working in the laboratory as

a medical technologist

plus the only data that i could um

i could get hold off is the laboratory

results here so i cannot see the

laboratory

other patients history i cannot see the

patient's um demographic

demographics classical marketing

i can only see the laboratory records

and so class only authorized personnel

can access records so unless that you

are a doctor

you can access your patient records but

class if you're the receptionist class

access you patient records unless for

scheduling

and lung so class about what level

class is

so through health information systems

nurses laboratory records so there's

such

thing as like that easier update class

so your data

can now be easily reviewed it can be

accessed easily it can be printed out

upon your request class that day

to request for health records three to

five working days

and now class once you go to the

hospital

they can print it out for you so it can

be released upon request

next improve communication so once

there's improvement communication among

health workers

there is better collaboration and

coordination among them

so can so they can easily um decide for

the health of um the population the

individual and the population

and so your health information systems

emphasize times

so it allows the delivery

of accurate information which

after it in a timely manner so that

patented the lid

it enabled decision makers to make

data-driven choices

about different aspects of health

information

from patient management to annual doh

budget

so class your health information system

class

provides efficiency for your health

workers class

so from down to the patient management

up to the allocation of resources in the

doh class

your health information system can

assist with that

and what else less it upholds

transparency

and accountability yeah so class with

your health information systems

having a only health authorized health

workers can access data

and class in some health information

system we actually have some

[Music]

some internet or internet or system

um blueprint or thumbprint

so meaning that they can track down our

actions

so it upholds transparency and

accountability

i'm glad i've heard this from

[Music]

pacc philippine i don't know i

vista graph and this sector in the

in the in the government is about

they track down corruption a pecc

something like that

so class um back then they are already

recommending

that um phil health should choose a

health information system which can

uphold transparency and accountability

they can easily track down all the money

something like that

so they're not buying that health

informa that information system so

they're delaying in buying that helpful

information system

okay next class so we will discuss the

six

components of health information system

i think this one

are one of the

new new topics with your health

information system

world or sphere so class the six

components are divided into

three so we have inputs processes

and outputs and inputs processes and

outputs

so when we say inputs class so this are

the

resources or the data that flows within

your health information system

that flows within yeah that flows within

your health information systems

and it will not be in the past and so

these are the prerequisite

so that your health information will

function so these are the requirements

yeah

so these are the things that goes into

your

input to your health information systems

so processes are your activities

are the tasks that should be

accomplished

and so the processes of your health

information system

and outputs are the information that

are brought out of the system so so you

place something

in and then something will go out so

that's your output that's our

those are your end products and so let's

divide the ancestry so under inputs we

have health information system resources

so

let's explore what are these resources

we have our processes so in the under

processes we have indicators

your indicators are your um

your goals we have data sources

your data management we have output

so under output we have information

products and dissemination

and use yeah so class for

the input manager

health information system resources so

what are

what are the things that are required

for your health information system to

function

sabina legislative legislative so we

have policies

regulatory we have standards we have

proper management

and planning frameworks of the

information system

what else the personnel the financing

the logistical support

the ict technology and other

coordinating

mechanisms so class for your health

information system to work

we need such frameworks such as policies

regulations regulatory planning class

infrastructure so those are all our

inputs

class next for our processes we have

indicators

so indicators are very important to

track

the progress of your health sector of

your health information system yeah

so this will be the basis of your his

implants

and strategies indicators are the things

that we measure

and performance indicators something

like that

so class example in the our online class

how do we measure your performance

through quizzes

and through um submission of your essay

something like that for your exam yeah

so class so far the google me

we don't track your performance through

google me so whether you go

you attend google meet or not actually

there's no score but

actually you will miss a lot of

discussion if you don't attend

google meets and class we have data

sources yeah

isn't it that your data sources are

grouped

our group or from population or

individual records population

are individual records so by the time

several civil registration surveys

and records in the health facilities

health surveys

health risks researches

next class we have data management so

when we say that data management so fast

amazon and collection

storage maintaining the quality

class quality assurance is part of data

management

the flow of data yeah from the

beginning from the lowest level to the

high management decision makers

to processing compilation analysis

that's under data management classes so

these are our processes

in our his class information products

and dissemination

and use so these are our outputs

and so data in the is transformed

into information and so that's your

products so it will be the basis of

evidence and knowledge to shape

health action yeah and i like it so

knowledge to shape our health action and

so we so that we will know which is our

priority

it's important that there should be the

correct information that will be

produced the timely

and the accurate information so class

you know i met my friend

like two weeks ago or one week ago and

she's a doctor

in national kidney transplant institute

in manila

and she said that every day there is a

change in protocol

when it was when when handling when

handling

with 19 class the drugs that the

they were using two months ago or one

month ago class is different from the

drugs that they

they are using now plus the protocols

are always

changing because they are slowly

um learning more about your coving vid19

canon so that's gonna

it's distressing to know

your things

so i feel bad for those who had go with

19 early in march

and then because honestly the health

sector they didn't

they didn't know what we're doing back

then so there

it was actually trial and error that's

true less

but since we are gathering more

information about covet 19 and we are

learning more

on how to um treat our patients

next class dissemination and use

so health information can be enhanced by

making it readily accessible to decision

makers

and if your information class is readily

accessible

to to our duh secretary

[Music]

accurate and quick decisions by

providing incentives

so class i think recently they were

fighting about

decreasing the social distancing so

instead of

one meter they want to decrease it to i

know

7.75 meter okay okay fine

and yes we're almost done so plus here

are the different data elements and so

this is tabulated

in your module so please read it

so example when i open my cell phone

so for demographic data so these are the

different

um facts about your patients so their

name their addresses

their gender their their educational

level

we also have administrative data so

information coming from the health

institution

so your health institution gives you a

unique identifier

a number a patient number example your

health

insurance eligibility example fill

health

what else class co-payments deductibles

insurance claim type of practitioner

your physician the type of institution

so please read it next health risk

information health risk information so

your genetic

predisposition your health behavior

are you smoking um tobacco are you

drinking alcohol

what's your lifestyle sedentary active

classroom i mean

imagine the amount of data that are

produced in the health sector class

health status

class what are the signs what are the

symptoms

the vital sign physical functioning

um mental emotional there are so much

tests that there they perform in

hospital not all not only class

laboratories but

neurologic tests

[Music]

and cognitive functioning social

functioning

next health status class so your health

status reflects

the different domains of health

next patient medical history so past

medical problems injuries how many

hospital admissions

how many pregnancy how many births

family history next current medical

management what are the current

problems diagnosis and allergies

current medications that the patient is

taking in

current medical management and we have

outcomes data

so reflect the health care events and

the aftermath of patient status so

the general condition functional

condition readmission

unexpected medical surgery sat level of

satisfaction outcomes class

complicate surgical complications

so class finally what is the reality

and what is the reality of health

informational system

class so without any support without any

support class

the health information system will only

go far

yeah mom what are they support again

legislative

so um policies regulatory environment

class if our government do not have any

support

with health information system but yes

doh class

they have so much support with health

information system

and but but in some countries classy and

so they do not still appreciate the

health information system because it's

expensive

yeah so without the right support class

your health information system

will not go far so there should be

infrastructure there should be

policies in place yeah so class now

in the news they are they are debating

about

the debating about the budgets

class and budget and so far and since we

have a cool with

19 and they want to increase the budget

of doh

and the rest class all i can hear is

decrease the budget allocated

so they are debating about where to

allocate the budget so class you know

i encourage you to be a voter class

so if you're not a voter now registered

voter now

there's no shame in that on that but

class i

encourage you to be a registered

voter again i was thinking while i was

making this

should i require them to be a registered

voter

class by a message on a

but you know class um

[Music]

when you vote this is your for your

parents this is for your future children

this is for your crush

this is for yourself class when you vote

plus this is for

health because you know um politics

is a determinant of health yeah and so

you're in class

so if there's no high management support

there's no political support

in health information system it will not

go far

yeah so class i appreciate you listening

thank you for spending your time with me

so class i'll see you

again okay