How to Use Asana For Social Media (2024) Tutorial For Beginners
Summary
TLDRIn this video, the speaker introduces Asana, a powerful tool for managing social media tasks and projects. They demonstrate how to sign up, set up a project, and use features like boards and lists to organize tasks. Asana's integration with Google and its capabilities for tracking progress, setting goals, and managing workspaces are highlighted. The video emphasizes Asana's user-friendliness and its effectiveness in keeping track of social media content and project management. Viewers are encouraged to like and subscribe for more useful content.
Takeaways
- đ± Asana is a great application for managing work, projects, and social media activities.
- đ Signing up is easy, especially with a Google account, which allows for seamless integration.
- đ Asana helps users keep track of their tasks and projects efficiently.
- đ€ Users can select their role (e.g., individual contributor or freelancer) and specify the type of work they do.
- đ The app offers features like project and process management, personal task management, and workload management.
- đŻ Users can set up and manage projects, such as a YouTube channel, and create tasks and schedules within those projects.
- đ Asana provides various views for task management, including list, board, timeline, and calendar views.
- đ ïž Users can customize boards to suit their workflow, adding sections and moving tasks as needed.
- đ„ Teammates can be added to projects via email, and tasks can be assigned with priority levels.
- đ Goals and milestones can be set and tracked, allowing users to measure progress and update statuses automatically.
Q & A
What is the main purpose of the Asana application as described in the script?
-The main purpose of Asana is to help users keep track of their work, projects, and social media activities, ensuring they stay organized and efficient.
How does the speaker suggest signing into Asana?
-The speaker suggests signing into Asana using a Google account for easy integration and importation of information.
What information does Asana request after signing in?
-After signing in, Asana requests the user's full name, primary role, and the type of work they do.
What are the different project management options available in Asana?
-The different project management options in Asana include project and process management, personal task management, and portfolio workload management.
How does the speaker set up their first project in Asana?
-The speaker sets up their first project by naming it 'YouTube Project,' specifying tasks such as posting content, scheduling videos, and sharing videos on social media.
What task management views does Asana offer?
-Asana offers views such as list, board, timeline, and calendar for task management.
Which view does the speaker prefer for managing tasks and why?
-The speaker prefers the board view because it allows for easy drag-and-drop functionality to track the progress of tasks.
Can teammates be added to projects in Asana, and how?
-Yes, teammates can be added to projects by entering their email addresses during project creation.
What features are only available in the premium version of Asana?
-Features such as dashboard, workflow, and calendar are only available in the premium version of Asana.
How can users create and manage goals in Asana?
-Users can create and manage goals by specifying the goal details, setting a time period, adding members, and connecting sub-goals to track progress automatically.
What customization options are available for task sections in the board view?
-Users can customize task sections by adding, renaming, or removing sections to fit their workflow needs, such as 'posted,' 'scheduled,' 'draft,' or 'recorded.'
How does the speaker suggest handling reporting in Asana?
-The speaker suggests not worrying about reporting if using the free version, as reporting features are only available in the premium version.
What does the speaker highlight about templates in Asana?
-The speaker highlights that templates can be created and reused for different types of projects, such as Pinterest or Instagram posts, to save time and effort.
What final advice does the speaker give about using Asana?
-The speaker advises that Asana is an amazing tool that is easy to get used to and encourages viewers to like and subscribe to the channel if they found the video useful.
Outlines
đ± Introduction to Asana and Its Benefits
In this paragraph, the speaker introduces Asana, an application they use to manage their work and social media tasks. They highlight its effectiveness in keeping track of projects and social media posts, emphasizing its ease of use and integration with Google accounts. The speaker describes the sign-in process and mentions that Asana has been a valuable tool for over a year, particularly for project management and social content organization.
đ Setting Up Your Profile and First Project in Asana
The speaker guides users through setting up their Asana profile, starting with entering their name and selecting their primary role, such as an individual contributor or freelancer. They stress the importance of providing detailed information to utilize Asana's features effectively. The speaker then walks through setting up the first project, using a YouTube channel project as an example, and demonstrates how to add and organize tasks using lists, boards, timelines, and calendars.
đ Customizing Tasks and Managing Team Collaboration
In this segment, the speaker shows how to customize task sections, such as 'To-Do,' 'Doing,' and 'Done,' and discusses the importance of prioritizing tasks. They explain how to add team members via email and set task priorities. The speaker also introduces the goal-setting feature, using a milestone of gaining 10,000 YouTube subscribers as an example, and describes how to track progress towards these goals.
đïž Utilizing Templates and Managing Workspace in Asana
The speaker highlights the benefits of using templates in Asana to streamline the creation of new projects. They demonstrate how to create a custom template for different types of social media posts, like Pinterest and Instagram, allowing for easy replication of similar projects. The paragraph concludes with an overview of managing the workspace, including viewing member lists, projects, and available templates, emphasizing the efficiency and organization Asana provides.
đ Exploring Asana Features and Subscription Options
The final paragraph outlines additional features of Asana, such as the dashboard, workflow, and calendar, which are available with a premium account. The speaker mentions that for basic needs like lists and boards, the free version suffices. They demonstrate how to use the board section to track task progress visually and explain the advantages of upgrading to a premium account for more advanced features. The video concludes with an encouragement to try Asana and a reminder to like and subscribe for more useful content.
Mindmap
Keywords
đĄAsana
đĄSocial Media
đĄProject Management
đĄIntegration
đĄTasks
đĄBoards
đĄTimeline
đĄTeammates
đĄGoals
đĄTemplates
đĄReporting
Highlights
Introduction to Asana as an essential tool for managing work, projects, and social media.
Asana helps users keep track of their tasks and projects efficiently.
Signing in with a Google account simplifies the setup and integration process.
Filling in detailed information about your work helps Asana provide better features and support.
Creating and managing projects in Asana, such as setting up a YouTube channel project.
Adding specific tasks for projects, like scheduling and sharing videos.
Using boards to visually track the progress of tasks in a drag-and-drop manner.
Different viewing options available in Asana, such as list, board, timeline, and calendar.
Customizing task sections to better suit project needs.
Setting goals and tracking progress, such as aiming for a subscriber count on YouTube.
Highlighting high-priority tasks for better focus.
Adding team members to projects and collaborating efficiently.
Using templates to save time and create consistent project structures.
Premium features like reporting, workflow, and calendar are available for enhanced project management.
The overall usability and efficiency of Asana for managing various types of projects and tasks.
Transcripts
what is up everybody if you want to use
a sound F4 social media you are in
direct please I'm going to be showing
you uh one actually great application
that I use myself and this one is called
Asana now Asana
um it's an amazing place to don't lose
track of your work of your products of
your social medias if you are constantly
um posting a lot of stuff uh this is an
amazing tool that helped me uh within a
lot of months now even more than a year
I believed so sign in is just really
really easy in my case I do love to sign
using my actual Google account because
you're going to be used really really
easy to import on an actual account and
I can actually make an integration of
isana into Google so it's really like a
lifesaver so what I need to do of course
is to use it sign in and all of the
information is going to be used to pump
it up as you can see it says now that we
are now inside so he's going to be
asking us for a full name what I want to
do is to typed here my actual name I'm
going to go for Miki and look how four
straw and go into Continuum now what's
your primary role what you want to do is
to look out if you're just looking for
um your social content and all that what
you want to do is to look out for an
individual contributor
or you can go for freelancer whatever
you wanted to
I'm going to leave this like that and
here what kind of work did you do this
is really important guys to
um to actually fail as much information
as you can so Asana can be helping you
with all the features that can be really
helping you so in my case I do want to
look for project management which is
actually this one and I'm going to go
for continuum
now we do have project and Process
Management we have personal task
management and portfolio Works load
management so as you can see this one is
the main objective that I want to look
for and go into continue
now let's set up your first project
let's say that my first project is for
YouTube and here's going to be viewed
YouTube Project so what's something you
and your team are currently working on
so we can vote for YouTube channel
2023
and heating to continue
now what are a few tasks that you have
to do for YouTube channel let's say uh
post content on January
um oh let's say post my first
uh video and here I have to schedule
my first video
and lastly what I need to do is to share
my video to or through socials and
hitting to continue so this is like an
example of what a house could be looking
we'll have for example different groups
that tasks for example the to-do list
the doing and done which I believe it's
like most commonly used so with the
hitting to continue
and I can see this as a list
as a board asset timeline and as a
calendar
you want to choose the best the best
fits for you in my case I do love to use
boards because it's really easy just to
drag and drop your blocks as you are
finishing and more and more tracking of
your project but here into the timer you
can track the time on here into the
calendar to contract the days the let's
say that you have like a last day you
have to finish that you have a deadline
so you need to publish that as much as
uh as fast as you can so in my case I
want to look out for board and looking
to continue now here you can add your
teammate emails as you are creating your
project like right away and I'm going to
go into continue
now get a sign up for audio screens in
my case I just want to don't do this but
I can throw this just you to download
this for your phone for your computer
for your tablet wherever you want to do
so you can keep all your information
into one place I'm going to skip this
for now because I'm going to be showing
you how does this Azana worked so as you
can see we do have my workspace we have
a home my tasks and books reporting
portfolio and goals now I'm going to
click into the x mark you don't have to
worry about this 30-day trial starts
today because I'm going to click into
the x mark
there are a few features that are only
working for
um let's say isana complete an account
for example the dashboard the workflow
and the calendar are only available for
an account that of course has
um let's say like a premium account so
if you're just focusing the list and
Boards you have to worry about anything
because this is totally free in my case
I'm going to be focusing into more so
anything that is outside board I
actually don't care okay so as I just
saw you here we do have the board
section where let's say that I have
posting my first video I'm doing this my
first video so I'm going to just drag
and dropped like this if I want to edit
more stuff let's say for example that I
I'm focusing into YouTube channel uh
into my YouTube channels I'm going to go
into ad section let's say I'm going to
go for posted
and here I want to look for plus
scheduled
like this here into plus now let's say
draft
or just go into recorded like this so uh
I think that I don't need the one that
says doing I I can let's say customize
this I'm going to go back into list so I
can see this into I'm going to go into
doing anything and this one's going to
move that into recorded So as you can
see here I do have the signed person
that are going to be working into this
specific project in my case it's only
myself I can go into this the section I
can add more teammates via email and you
can even import the kind of priority
let's say for example this is a high
priority so it's going to be
highlighting this purple color and now
if I go into my goals let's say that I
want to have one Milestone so my goal
here from by the end of the month let's
say for example is to gain let's say 10
000 subscribers
right so here's my goal order here's my
time period and here's my privacy and
here into the members you want to add
your member list you can update a method
for example automatically and here into
your progress Source you want to go into
Super goals and the most show do you
want to go into currency total or in my
case that you want to look into present
it and save my goal
and there you go so here it's going to
be appearing to my actual status and
here's my appear in my actual
subscribers so I can connect myself go
so this one is going to be filled as I
am finishing some sub goals to
automatically update this goal progress
for example connect a sub goal and I can
have let's say for example reach 800
subscribers
subscribers
like this
I'm going to copy this info and I'm
going to go and create this one and here
I want to look for private goal here are
all my members and I'm going to go into
automatic and here into the measurement
for example this is a percentage I'm
going to hit into save goal
and there we go so I do have here myself
goes as I am finishing this I can just
finished and finished my my goals and
lastly guys something that I just really
loved about you don't have to be
worrying about the reporting because
reporting is only for a free for a
actual premium account so I don't want
to focus in here what I do want to focus
into is into my actual workspace so here
into my workspace I can see the overview
of let's say this is my workspace I'm
gonna you can delete this you can edit
this if you wanted to but this is let's
say for example like a private mode you
can see all your member lists you can
see all your projects you can create
some templates and you can look out for
more templates are something that's
really a lifesaver so if I go into
explore or templates I want to go for
start from scratch my workspace custom
template
like this and here you want to look out
for title template so I can go for let's
say this is now for Pinterest post
I'm going to hit into create template
and here I have my project content I
have my RB optional I can go into
continue and all of this information
that's been failed let's say that I want
to do exactly the same thing but instead
of having a Pinterest post I know I now
want to have some Instagram post so I
can use the same template to create more
than just the one workspace and you
don't even have to start from scratch
because we already created an actual
workspace so with that being said guys
this is how we can get started here into
Asana this is a very amazing place so I
think that you can get used to it really
really fast so hopefully this was a very
useful video for you guys so don't
forget to like And subscribe to the
channel if this was very useful for you
thank you so much for watching the video
guys and I'll see you in the next time
see you soon
foreign
[Applause]
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