Program Management and Development of Guidance #guidaneandcounseling

Summary

This presentation focuses on Program Management and Development, discussing key concepts, stages, and methods. It explains that program management involves overseeing related projects to enhance organizational performance, while program development aims to drive growth across various sectors. The speaker outlines the stages of program development, including identifying developmental needs, assessing managerial talent, and planning individual programs. They also highlight on-the-job and off-the-job techniques like coaching, mentoring, role-playing, and sensitivity training. The goal of these practices is to improve managerial skills and organizational efficiency. The talk concludes with a quote emphasizing the importance of learning from past experiences.

Takeaways

• 😀 Program management oversees a group of related projects aimed at achieving a shared organizational goal or common area of impact.
• 😀 Development is a process that creates growth, progress, and positive changes in various components like physical, economic, and social aspects.
• 😀 A program is a temporary organization that manages multiple related projects, operational activities, and initiatives.
• 😀 Program management focuses on coordinating related projects to deliver benefits to stakeholders and ensure the achievement of forecasted goals.
• 😀 Development involves creating growth and improvement over time through educational, managerial, or service-oriented work plans.
• 😀 The first stage in program development is identifying developmental needs, which helps in deciding the most helpful training or courses.
• 😀 An inventory of managerial talents is essential for understanding whether current staff can meet the organization's goals and future needs.
• 😀 Employee appraisals are conducted to measure performance, recognize top performers, and address areas that require improvement.
• 😀 Program management and development involve both on-the-job techniques like coaching, mentoring, and job rotation, and off-the-job techniques like role playing and sensitivity training.
• 😀 On-the-job methods like coaching and mentoring involve direct guidance from senior executives, whereas off-the-job techniques focus on improving decision-making skills and interpersonal relations.
• 😀 Conference training and in-basket training are methods used to improve decision-making and interpersonal skills through structured group interactions and realistic management scenarios.

Q & A

What is program management?

Program management is the process of managing multiple related projects with the goal of improving an organization's performance. A program manager oversees and coordinates various project managers to achieve the set goals and deliver benefits to stakeholders.

How is program management different from project management?

Program management focuses on overseeing a group of related projects that work together towards a common goal, whereas project management focuses on the execution and delivery of a single project.

What are the key stages in the organization of program management and development?

The key stages include: 1) Identification of developmental needs, 2) Inventory of managerial talents, 3) Appraisal of present talents, 4) Planning of individual program management and development, and 5) Establishment of program management and development.

What is the importance of identifying developmental needs in program management?

Identifying developmental needs helps ensure that the right skills and knowledge are developed to meet the evolving needs of the organization. It allows for a targeted approach to development, which may include training or other solutions.

What is an inventory of managerial talents?

An inventory of managerial talents is a compilation of the skills, education, and experience of current employees. It helps organizations assess whether their staff can meet company goals and guides future strategic planning efforts.

What is the purpose of employee appraisals in program management?

Employee appraisals help assess employees' performance, identify top performers for rewards, and address performance issues. They also help set goals and improve productivity, benefiting both the employee and the organization.

What is the role of a program manager?

A program manager oversees and provides guidance to project managers, ensuring coordination between them. They are responsible for managing related projects with the aim of achieving the program's goals and benefits.

What is development in the context of program management?

Development refers to the process of creating growth, progress, and positive changes in various aspects, including physical, economic, environmental, social, and demographic components. In program management, it involves improving and expanding work plans over time.

What is the difference between on-the-job and off-the-job methods in program development?

On-the-job methods involve techniques that help employees improve their skills while performing their duties, such as coaching and mentoring. Off-the-job methods, like role-playing and sensitivity training, focus on improving general decision-making, behavioral, and interpersonal skills.

What is coaching in on-the-job training?

Coaching involves an immediate superior guiding a subordinate on how to perform their tasks. The superior provides support but does not directly teach, instead offering assistance when needed and providing periodic feedback and evaluation.

What is role playing and how is it used in program development?

Role playing is a technique where individuals simulate real-life situations, often involving conflict, and act out the roles of specific personalities. It helps develop interpersonal skills, modify attitudes, and improve problem-solving abilities.