pertemuan 7 sesi 3 SMOI

Summary

In this session, the discussion focuses on horizontal information sharing within organizations, which facilitates collaboration and coordination among departments. Unlike vertical information flow, horizontal sharing addresses inter-departmental barriers, promoting communication and problem-solving. Key tools include Information Systems for data exchange, liaison roles for direct communication, task forces for temporary problem-solving, full-time integrators for ongoing coordination, and cross-functional teams for innovation. These strategies enhance organizational efficiency by ensuring that departments work together effectively towards common objectives.

Takeaways

• 😀 Horizontal information sharing is essential for effective coordination and collaboration between departments within an organization.
• 📊 Information systems facilitate cross-functional communication by integrating data from various departments, enhancing operational efficiency.
• 🤝 Liaison roles help bridge communication gaps between departments by assigning representatives to coordinate and solve issues collaboratively.
• ⚙️ Task forces consist of members from different departments brought together temporarily to address specific challenges, fostering rapid problem-solving.
• 👥 Full-time integrators are dedicated to coordinating efforts across departments, ensuring smooth collaboration on projects and programs.
• 🔄 Cross-functional teams are formed permanently and involve members from various functional areas, promoting intense collaboration on initiatives like product development.
• 📈 Horizontal information sharing aims to overcome barriers between departments and enhance organizational effectiveness through improved communication.
• 🔍 The session emphasizes the importance of utilizing various tools to facilitate horizontal information sharing in organizations.
• 💡 Effective horizontal communication enables departments to share updates, solve problems quickly, and collaborate on innovative solutions.
• 📚 For further insights, readers are encouraged to consult 'The Organization Theory and Design' for a deeper understanding of organizational structures.

Q & A

What is the main focus of the session discussed by Litasari Widiastuti Suharsono?

The session focuses on horizontal information sharing within organizational structures, complementing previous discussions on vertical information sharing.

What is horizontal information sharing?

Horizontal information sharing refers to the communication and coordination between departments or individuals at the same organizational level, aimed at overcoming barriers and enhancing collaboration.

What are the primary goals of horizontal information sharing?

The primary goals are to ensure effective communication among departments, facilitate collaboration, and improve problem-solving and decision-making processes.

What role do information systems play in horizontal information sharing?

Information systems enable cross-functional communication by allowing departments to share data, such as sales and manufacturing information, to enhance operational efficiency.

What is a liaison role, and how does it contribute to horizontal information sharing?

A liaison role involves representatives from different departments collaborating to address specific issues, thereby facilitating communication and coordination.

What are task forces, and when are they typically formed?

Task forces are temporary groups created to address urgent problems, consisting of members from various departments, and they convene as needed to resolve specific issues.

Who are full-time integrators, and what is their function?

Full-time integrators are managers or teams responsible for coordinating efforts across departments, ensuring alignment and effective collaboration on projects.

How do cross-functional teams differ from other coordination tools mentioned?

Cross-functional teams are permanent groups formed from various departments that collaborate intensely on innovation and problem-solving, unlike temporary task forces.

What are the two axes used to evaluate coordination levels among departments?

The two axes are the extent of coordination needed in work processes and the degree of separation between departments.

Where can one find more detailed information about organizational structures as discussed in the session?

More detailed information can be found in the book 'The Organization Theory and Design,' particularly in Chapter 3.