Managing Truckload and Brokerage in Carrier TMS [PCS Software]

Summary

TMS Carrier Express is a comprehensive dispatching system that simplifies truckload freight management. It streamlines operations, allowing for efficient handling of multiple trucks and offices from a single platform. The system offers load booking, dispatching, and mobile integration for drivers. It also features load auctioning for brokers and automatic notifications for dispatchers and customers. With TMS Carrier Express, transportation management becomes more efficient, accountable, and visible.

Takeaways

• 🚚 TMS Carrier Express is designed for efficient truckload dispatch, suitable for managing both in-house and outsourced freight operations.
• ⏱️ It streamlines the dispatch process by handling all tasks, personnel, and equipment from a single system, aiming to manage more freight in less time.
• 📊 The system offers smart dispatching features, including automatic mileage calculations, rating, and fuel surcharges, to simplify operations.
• 📱 Mobile systems support the dispatch process, ensuring that drivers receive dispatch information and updates are automatically communicated to dispatchers and customers.
• 🔧 TMS Carrier Express is not just a data entry tool; it's designed to be an intuitive and user-friendly way of working, reducing the workload for personnel.
• 📝 The system allows for load booking with features like unlimited freight, additional charges, and the option for customers to book their own freight directly on the website.
• 🔄 The dispatch manager is central to the system, offering a customizable interface to focus on moving and pending freight.
• 🛠️ Dispatchers can easily assign loads to drivers, trucks, and trailers, with the system calculating loaded and empty miles, as well as driver pay.
• 💼 The system supports advanced dispatching scenarios, including brokering out loads, conducting auctions with approved carriers, and managing complex loads with multiple stops and commodities.
• 🌐 TMS Carrier Express integrates with other systems like trucker payroll, allowing for online submission of vacation requests and sick time, enhancing overall operational efficiency.

Q & A

What does TMS Carrier Express specialize in?

TMS Carrier Express specializes in managing truckload freight dispatch, whether it's dispatching one's own trucks or brokering out to other carriers.

How does TMS Carrier Express streamline the dispatch process?

TMS Carrier Express streamlines the dispatch process by managing all the work, personnel, and equipment from one system, making it efficient to dispatch multiple trucks from various locations.

What are the steps involved in the dispatch process according to the script?

The steps involved in the dispatch process are: 1) book a load, 2) dispatch the load, with the mobile systems handling everything else beyond these steps.

How does TMS Carrier Express handle load booking?

Load booking in TMS Carrier Express is comprehensive, including freight, additional charges, automatic mileage calculations, rating, and fuel surcharges. It also allows customers to book their own freight on the company's website.

What is the role of the Dispatch Manager in TMS Carrier Express?

The Dispatch Manager is the central hub of the TMS Carrier Express system, serving as the home screen for all dispatching activities and focusing on the freight that's moving and needs to move.

How does TMS Carrier Express facilitate communication with drivers?

TMS Carrier Express uses a mobile app called Driver's Mobile Express App to communicate dispatch information to drivers. It also automatically notifies dispatchers and customers upon pick-up or delivery.

What is the process for dispatching company equipment in TMS Carrier Express?

The process involves assigning a load to a driver, truck, and trailer combination, with loaded miles, empty miles, and driver pay already calculated before sending the dispatch to the driver.

How does TMS Carrier Express handle brokering out loads?

TMS Carrier Express allows for brokering out loads by finding the best carriers, starting an auction where approved carriers can bid on the load, and selecting the winning carrier.

What additional functionalities does TMS Carrier Express offer for managing dispatching scenarios?

TMS Carrier Express can manage complex dispatching scenarios including multiple stop and multiple commodity loads, scheduling, and even handling driver vacation requests or sick time submissions.

How does TMS Carrier Express contribute to better results in freight dispatching?

TMS Carrier Express contributes to better results by allowing personnel to move more freight in less time with increased accountability, visibility, and streamlined processes.

Outlines

00:00

🚚 TMS Carrier Express: Streamlining Truckload Freight Management

The script introduces TMS Carrier Express, a comprehensive system designed to manage truckload freight. It emphasizes the system's capability to handle dispatching for both in-house trucks and brokered carriers, promising efficiency and time-saving operations. The system is described as user-friendly, with a straightforward process involving booking a load and dispatching it, facilitated by a mobile system that automates subsequent tasks. The script highlights features like load booking with automatic calculations for mileage, additional charges, and fuel surcharges, and the option for customers to book their own freight directly through a website. It also touches on the dispatch manager's role as the central hub for all dispatching activities, with customization options to display preferred load information. The process of dispatching using company equipment and brokering out loads is outlined, with a focus on the system's flexibility and the automated notifications for dispatchers and customers upon load status updates.

Keywords

💡Truckload Freight

Truckload freight refers to the transportation of large quantities of goods that require an entire truck for shipment. In the context of the video, it is the primary service managed by TMS Carrier Express, which is designed to handle the logistics of dispatching trucks for these large shipments. The video emphasizes that TMS Carrier Express can manage truckload freight efficiently, whether it's for a small fleet or a large, distributed operation.

💡TMS (Transportation Management System)

TMS stands for Transportation Management System, a software solution that helps manage the logistics of transporting goods. In the video, TMS Carrier Express is portrayed as a comprehensive system that simplifies the dispatching process, from load booking to driver notifications and billing. It is highlighted as a smart dispatching tool that streamlines operations and increases efficiency.

💡Dispatch

Dispatch in the video refers to the process of assigning a truck, driver, and trailer to a specific freight load for transportation. It is a critical part of the logistics process and is made easier with TMS Carrier Express, which automates many aspects of dispatching, such as calculating loaded miles, empty miles, and driver pay, as demonstrated in the video.

💡Load Booking

Load booking is the act of recording and scheduling a shipment for transport. The video script explains that TMS Carrier Express simplifies this process, allowing for unlimited freight booking with features like automatic mileage calculations, rating, and fuel surcharges. It also mentions the option for customers to book their own freight on the company's website, which can then be imported into the TMS.

💡Mobile Systems

Mobile systems in the context of the video refer to the use of mobile applications by drivers to receive dispatch information, update load status, and handle other tasks related to freight transportation. The video emphasizes that once a load is dispatched, the mobile express app takes over, handling notifications and documentation, which reduces the workload for dispatchers.

💡Dispatch Manager

The Dispatch Manager is described in the video as the central feature of the TMS Carrier Express system. It serves as the home screen for all dispatching activities, focusing on the freight that is in motion and what needs to be moved. The Dispatch Manager is noted for its flexibility and customization, allowing users to display the loads and load information they prefer.

💡Auction

In the video, an auction is used as a method to find the best carriers for a load. Approved carriers can bid on the load, and the company can select the winning carrier. This process is part of the brokering out process, where the company does not use its own trucks but instead contracts with external carriers to move the freight.

💡Carrier

A carrier in the video refers to a transportation company that provides the truck and driver for moving freight. The TMS Carrier Express system allows for the management of both company-owned equipment and brokered carriers. The system streamlines the process of selecting carriers, receiving bids, and managing the delivery process.

💡Driver Pay

Driver pay is the compensation provided to the truck driver for their services. The video script mentions that TMS Carrier Express automatically calculates driver pay as part of the dispatch process, ensuring that drivers are compensated fairly and accurately for their work.

💡Trucker Payroll

Trucker Payroll, as mentioned in the video, refers to the system for managing truck drivers' wages and benefits. The video highlights a feature of TMS Carrier Express that allows drivers to submit vacation requests or sick time online, streamlining the administrative process and reducing the need for phone calls.

💡Accountability

Accountability in the video is associated with the increased visibility and management capabilities provided by TMS Carrier Express. It implies that the system ensures that all parties involved in the freight transportation process are responsible for their tasks, from dispatching to delivery, leading to better operational outcomes.

Highlights

Carrier Express is a TMS designed to manage truckload freight efficiently.

It offers smart dispatching for managing multiple trucks from various locations.

The system is user-friendly, aiming to simplify the dispatching process.

Load booking is streamlined with automatic calculations for mileage and charges.

Customers can self-book freight directly through the company's website.

The dispatch manager serves as the central hub for all dispatching activities.

The system allows for basic dispatching with company equipment with minimal steps.

Drivers receive dispatch information and updates through the mobile Express app.

Automatic notifications are sent to dispatchers and customers upon pickup and delivery.

The system supports brokering out loads by finding and selecting carriers through an auction.

Carriers can post status updates and submit delivery documents and invoices.

TMS Carrier Express is capable of handling complex dispatching scenarios.

It manages multiple stop and commodity loads with ease.

Drivers can submit vacation and sick time requests online through Trucker Payroll by PCS.

The platform increases accountability, visibility, and efficiency in freight management.

PCS positions itself as an all-in-one transportation management platform.

Transcripts

[Music]

truckload freight is not all

door-to-door one pick one drop tms

carrier express understands truckload

dispatch whether you're dispatching your

own trucks or your brokering out to

other carriers tms carrier express is

the one system that can manage more

freight in less time whether you're

dispatching 10 trucks from one office or

1 000 trucks out of 100 offices express

manages all the work all the personnel

and all the equipment from one system

tms carrier express is smart dispatching

it's common sense it's easy it operates

the way that you want to operate express

is not a data entry tool it's not more

work for your personnel to do express is

a way of working in fact it's a better

faster easier way of working the process

is simple

step one

book a load

step two

dispatch the load there's no step three

the mobile systems do the rest

let's look at step one this is load

booking unlimited everything stops

freight additional charges and automatic

everything mileage calculations rating

and fuel surcharges

or skip order entry entirely

let your customers book their own

freight on your website and import it on

your tms or from edi enabled shippers

quotes are created using this same

screen loads can be saved as quotes and

quotes can be saved as loads your

customers can request quotes from your

website you can send them a quote

yourself or your website can do it on

its own

now that we've created a load let's

duplicate it we'll dispatch the first

load using company equipment then we'll

broker out the second load

[Music]

once loads are booked they show up here

in the dispatch manager the dispatch

manager is the heart of the tms carrier

express system it's the home screen for

all your dispatching activities

the dispatch manager keeps the focus on

the freight that's moving and the

freight that needs to move the dispatch

manager is very flexible and very

customizable you can display the loads

you like and the load information you

like now let's dispatch the first load

we'll perform a very basic dispatch

using company equipment we'll assign a

load to a driver truck and trailer

combination first we'll drag and drop

the load when the assignment screen

opens notice that the loaded miles empty

miles and driver pay are already

calculated send the dispatch to the

driver

at this point the dispatcher's work is

done

everything else is handled with the

drivers mobile express app

the driver receives dispatch information

and when the driver picks up or delivers

dispatchers are notified automatically

customers are notified automatically and

delivery documents are automatically

sent to billing that's it that's the

whole process

now instead of dispatching company

equipment we'll broker a load

first we'll let express find the best

carriers then we'll start an auction

approved carriers can bid on the load

and we can select the winning carrier

the selected carrier can post status

updates the carrier can even submit

delivery documents and an invoice

once delivered by the carrier

dispatchers are notified and they can

finalize the arrival

as you've seen express makes basic

dispatching easy but of course tms

carrier express can do a lot more in

fact no dispatching scenario is too much

for express

multiple stop and multiple commodity

loads are easily managed and scheduling

is a breeze

want to bring drivers home every week

schedule it here drivers can even submit

vacation requests or request sick time

online using trucker payroll by pcs

software no phone calls needed

dispatching full truckload freight

doesn't get any easier with tms express

your personnel can move more freight in

less time with more accountability more

visibility and better results

pcs is your all-in-one transportation

management platform