Systems Approach To Management
Summary
TLDRThis script introduces the concept of systems, highlighting its origin in the 1960s and its roots in physical sciences. It explains that systems consist of interrelated and interdependent parts, using examples like the human body, school, and family. The script differentiates between open and closed systems, with North Korea as an example of the latter. It emphasizes the importance of inputs, processes, and outputs in systems, and how they affect each other. The role of a manager in an organizational system is also discussed, stressing the need for coordination and integration to ensure the system functions effectively. The script concludes by stressing the interconnectedness of systems and the impact of decisions on the whole.
Takeaways
- đ The concept of systems approach originated in the 1960s, borrowed from physical sciences.
- đ§ A system is a set of interrelated and interdependent parts that work together to form a unified whole.
- đ Open systems are those that interact dynamically with their environment, influenced by external factors.
- đ Closed systems are rare and do not interact or are not influenced by the environment, exemplified by North Korea.
- đ Inputs, processes, and outputs are interconnected within a system, influencing each other.
- đ An example of a system is the human body, where inputs (food) are transformed into outputs (energy, fats), which ideally should feedback to change inputs.
- đšâđŒ A manager's role in an organizational system is to coordinate and integrate the work activities of various parts to ensure smooth operation.
- đ The output of a system can provide feedback to the input, which can enhance the process and overall system performance.
- âïž The importance of coordination in an organization is emphasized, as decisions in one area can affect others.
- đ€ The concept of viewing a system as a whole is crucial, as neglecting any part can impact the entire system's functionality.
Q & A
What is the concept of systems approach?
-The systems approach is a concept that originated in the 1960s, borrowed from physical sciences, which views a system as a set of interrelated and interdependent parts that work together to form a unified whole.
How is the human body an example of a system?
-The human body is an example of a system where different parts like the eyes and brain are interrelated and interdependent; the eyes cannot function well without the brain, and similarly, other organs rely on each other for the body to function properly.
What are the two types of systems mentioned in the script?
-The two types of systems mentioned are open systems, which dynamically interact with the environment, and closed systems, which do not interact or are not influenced by the environment.
Can you provide an example of a closed system from the script?
-An example of a closed system given in the script is North Korea, where nothing goes in and nothing comes out, illustrating a system that is not influenced by or does not interact with the environment.
What are the three parts of an organizational system as depicted in the diagram?
-The three parts of an organizational system are inputs, process, and output. Inputs affect the process, which in turn affects the output, and the output can provide feedback to the input.
How does the example of eating junk food illustrate the concept of system feedback?
-The example of eating junk food shows that the body (the system) processes the food (input) and converts it into fat (output). Ideally, the presence of fat should act as feedback to change the eating habits (input), but in this case, it doesn't, illustrating a system where feedback is not effectively utilized.
What is the role of a manager in an organizational system?
-A manager's role in an organizational system is to coordinate and integrate the work activities of the various parts of the organization, ensuring that the system runs smoothly by managing the quality of inputs, processes, and outputs.
Why is coordination within an organization essential according to the script?
-Coordination within an organization is essential because everything in the system is interdependent. Decisions and actions in one area can affect other areas, so a manager must consider the entire system to ensure proper functioning.
What is the implication of a system being interdependent?
-The implication of a system being interdependent is that changes or issues in a small part of the system can affect the entire system, emphasizing the need for comprehensive management and attention to every part of the system.
How does the script suggest one can become a good manager?
-The script suggests that becoming a good manager involves understanding the system as a whole, ensuring all parts function well, and being able to coordinate and integrate various aspects of the organization effectively.
Outlines
đ Understanding Systems Approach
The paragraph introduces the concept of systems, which originated in the 1960s and was borrowed from physical sciences. A system is defined as a set of interrelated and interdependent parts that work together to form a unified whole. Examples include the human body, where the eyes and ears rely on other organs like the brain and heart, and social structures like schools and families. The paragraph differentiates between open systems, which interact with the environment, and closed systems, which do not. It uses North Korea as an example of a closed system. The concept is further illustrated with a diagram showing the relationship between inputs, processes, and outputs within an open system. The example of the speaker's junk food consumption demonstrates how outputs can provide feedback to influence inputs, although not always effectively. The role of a manager in an organizational system is to ensure the smooth operation of the system by coordinating and integrating the various parts.
đ The Importance of System Coordination
This paragraph discusses the implications of the systems approach, emphasizing that because all parts of a system are interdependent, changes in one part can affect the entire system. It stresses the importance of coordination within an organization, as decisions and actions in one area can impact other areas. The paragraph uses the analogy of the human body, where neglecting a small part like a toe can affect overall body function. It concludes by highlighting the holistic view required for managing a system effectively and poses a question to the audience about their potential as managers, suggesting that while it's not easy, they can learn and improve through the tutorial.
Mindmap
Keywords
đĄSystems Approach
đĄOpen Systems
đĄClosed Systems
đĄInputs
đĄProcess
đĄOutputs
đĄFeedback
đĄInterdependence
đĄManager's Role
đĄCoordination
đĄHolistic View
Highlights
The concept of systems approach originated in the 1960s.
A system is a set of interrelated and interdependent parts that form a unified whole.
Examples of systems include the human body, a school, and a family.
There are two types of systems: open and closed.
Open systems dynamically interact with the environment.
Closed systems do not interact with the environment, like North Korea as an example.
Organizations are open systems, influenced by the external environment.
A system consists of inputs, processes, and outputs that are interdependent.
The output of a system can provide feedback to the input, influencing changes.
An example of a personal system is eating junk food and the body's response.
In a perfect system, output affects the input and enhances the process.
A manager's role is to coordinate and integrate the work activities within an organizational system.
Managers must ensure the system runs smoothly with good inputs, processes, and outputs.
Interdependence in systems means changes in one part can affect the whole system.
Coordination of an organization's parts is essential for proper functioning.
Decisions in one area of an organization can impact other areas.
A manager must consider the entire system and not neglect any part.
The system approach emphasizes the importance of viewing the organization as a whole.
The potential of becoming a good manager is discussed, highlighting the challenges and importance of the role.
Transcripts
all right will now understand the
concept of systems the systems approach
now this is a concept originated in the
1960s before you and I were born it's a
concept borrowed from physical sciences
the system is a set of interrelated and
interdependent parts arranged in a
manner that produces a unified whole so
we are all in a system we are all
interrelated and interdependent for
example your human body is a system your
eyes cannot function well without your
brain your ears cannot function well
without your heart the school is a
system we teach us a useless if there
are no students and vice versa your
family is a system you rely on your
parents well at least for now so you see
we are all interrelated and
interdependent there are two types of
systems we have open systems these are
systems that dynamically interact with
the environment these are influenced by
the external environment all
organizations are open systems like all
of us we are exposed to open systems
there is also closed systems now this is
rare closed systems systems that are not
influenced or do not interact with the
environment let me give you an example
do you recognize this place have you
been there
North Korea I have not been there it's
hard to go there there are a closed
system nothing goes in there nothing
comes out from there so if you have a
chance you have any opportunity to go
there then maybe try at your own risk
the organization is a system an open
system take a look at this diagram in
this diagram we can see that there are
three parts so first we have the inputs
the inputs affect the process and the
process in terms in turn will affect the
output now the output has the power to
provide feedback such that the input can
make changes okay so let me just go
through it again in a system everything
is interrelated be the input the process
itself or the output they are
interdependent so perhaps I give you an
example to illustrate this I like to eat
junk food I eat things like ice cream
bubble tea fast food I like them so
that's something like my input I take
them into my body alright my body is the
system so my body upon consuming the
food it goes through a process of
transformation in this case it converts
the food that I eat to become fats maybe
fats on my body that's the output now
ideally the fats say the fats on my hips
should act as a feedback and change my
input change the way I eat
maybe I should eat less maybe I should
eat healthier food but sadly my body
isn't a perfect system like in this
diagram I still eat a lot of junk food
oh oh well in a perfect system the
output should affect the input and
enhance the whole process and
organization moving on a manager's job
in an organizational system would be to
coordinate and integrate the work
activities of the various parts of the
organization so basically a manager
needs to ensure that the system is
running that's their job
managers need to ensure that the inputs
are good the processes are right and the
output is good the system should run
smoothly as a whole if it's not then
they have to do something about it
so a system is good but what's the
implication well think if everything's
interdependent then if something happens
to say a small part of the system it's
going to affect the entire system so
coordination of the organization's parts
is essential for proper functioning of
the entire function decision and actions
taken in one area will have an effect on
other areas of the organization in this
case a manager needs to take care of the
whole system they cannot afford to
neglect any part of it it's like you
have to take care of every part of your
body if you neglect a small part say
your toe it might affect the way you
walk and that's gonna affect your entire
body function so that's a very important
concept that the system is a whole
unified thing that you have to look at
and not in peace new so do you think you
can be a good manager I hope so it's
certainly not easy but we'll get there
all right that's the end of the section
return to your tutorials to better
understand account the topics covered
I'll see you
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