ChatGPT: TOP 10 mindblowing ways to increase productivity
Summary
TLDRThis video script outlines 10 innovative ways to leverage conversational AI, specifically Chat GPT, to enhance work productivity. It covers tasks like drafting emails, summarizing texts, answering queries, and even assisting with Excel formulas. Each example demonstrates how AI can streamline processes, save time, and improve efficiency in various professional scenarios, from creative tasks to project management.
Takeaways
- đ Chat GPT can be used to write professional emails, including requests for quotes and responses to availability issues.
- đ It can summarize lengthy articles or reports into concise bullet points, aiding in quick comprehension and sharing of key information.
- đĄ Chat GPT acts as a personal explainer, providing definitions and examples for terms or concepts, and can even translate them into different languages.
- đ The AI can check for typos and grammar mistakes in written texts, improving the quality of communication.
- đ It assists in drafting meeting invitations and follow-up emails, ensuring all team members are aligned with the discussed action items.
- đ Chat GPT can provide Excel formulas to analyze data, such as calculating average training completion percentages or compiling summary tables.
- đ It helps in writing detailed reports based on data, with the ability to refine and tailor the content according to specific requirements.
- đ Chat GPT can create project schedules with key activities, milestones, and budgets, serving as a starting point for project planning.
- đš The AI can aid in the creative process by generating ideas for names, value propositions, and content for various projects, including digital tips for remote workers.
- đ„ Lastly, Chat GPT can suggest ideas for future content creation, such as video topics, enhancing productivity and creativity.
Q & A
What is the main purpose of the Chat GPT as described in the transcript?
-The main purpose of Chat GPT, as described in the transcript, is to act as a conversational AI model that can enhance work productivity by assisting with various tasks such as writing emails, summarizing text, explaining concepts, checking for typos, and more.
How does Chat GPT help with writing emails?
-Chat GPT assists with writing emails by generating personalized content based on the user's instructions. It can draft emails for specific recipients and topics, including all necessary details such as quantity, rebate, delivery time, and other relevant questions.
What is an example of how Chat GPT can be used to answer emails?
-Chat GPT can be used to answer emails by processing the content of the received email and generating a response based on the user's instructions. For instance, it can politely accept an offer or express disappointment and request a call to discuss an issue.
Can Chat GPT summarize lengthy texts, and if so, how?
-Yes, Chat GPT can summarize lengthy texts. It can process an article or report and provide a brief overview of the key points, such as generating bullet points or a short summary. However, there is a limit to the text length it can handle at once, so very long articles may need to be split into smaller parts.
How does Chat GPT assist with explaining complex terms or concepts?
-Chat GPT can explain complex terms or concepts by providing definitions and examples. It can also put words into context by creating sentences that use the term, and it can translate terms into different languages, offering a comprehensive understanding of the concept.
What role can Chat GPT play in checking for typos and grammar mistakes?
-Chat GPT can act as a proofreader by identifying and correcting typos and grammar mistakes in written text. It can also highlight the original typos for review and provide suggestions for improvement.
How can Chat GPT help in creating a meeting invitation?
-Chat GPT can help create a meeting invitation by generating a professional and detailed invitation based on the user's specifications, such as date, time, and agenda items. It can also assist in crafting follow-up emails after meetings to ensure all participants are aligned on action items.
What assistance does Chat GPT offer for Excel formula creation?
-Chat GPT can act as a personal assistant for Excel formulas, providing the correct formulas based on the user's data analysis needs. It can guide users on how to calculate averages, compile summary tables, and track progress over multiple variables.
How does Chat GPT support the creation of reports based on data?
-Chat GPT supports report creation by interpreting data and generating a written report. It can be prompted to include specific details, stress certain points, and propose action plans, which can then be reviewed and edited by the user for accuracy.
What is the potential of Chat GPT in developing a project schedule?
-Chat GPT can assist in developing a project schedule by suggesting key activities, milestones, and a budget. While the accuracy may vary, it provides a starting point that can be refined with more details and considerations.
How can Chat GPT aid in the creative process?
-Chat GPT can aid in the creative process by generating ideas for names, value propositions, and content. It can provide multiple options and variations, helping to spark creativity and streamline the ideation process.
Outlines
đ Enhancing Productivity with Chat GPT
The speaker introduces Chat GPT as a revolutionary conversational AI model designed to boost work productivity. They outline ten top ways to utilize Chat GPT, starting with writing emails. Chat GPT can draft emails by understanding the recipient and the content required. The speaker demonstrates this by asking Chat GPT to compose an email to John Doe of Newcomb Company, requesting a quote for Product X. The AI generates a professional email, showcasing its capability to handle such tasks. The speaker then moves on to discuss other uses like responding to emails, summarizing texts, and explaining concepts, all with the aim of saving time and improving efficiency.
đ Error Checking and Excel Assistance with Chat GPT
The speaker continues by highlighting Chat GPT's ability to check for typos and grammar mistakes in written text, offering a quick and efficient way to ensure communication clarity. They proceed to discuss its utility in creating meeting invitations and follow-up emails, emphasizing how Chat GPT can streamline these tasks. The speaker also explores Chat GPT's role as an Excel formula assistant, demonstrating how it can provide formulas for data analysis based on user-provided data sets. This includes calculating average training completion percentages and compiling summary tables, which can be customized further to fit specific needs.
đ Creative and Project Planning with Chat GPT
In the final paragraph, the speaker focuses on Chat GPT's creative capabilities, such as generating ideas for website names and crafting value propositions. They also discuss how Chat GPT can assist in creating project schedules, including key activities, milestones, and budgets. The speaker emphasizes that while Chat GPT's suggestions may not be perfectly accurate, they provide a solid starting point for planning. The video concludes with a call to action for viewers to engage with the content and a tease for future video ideas generated by Chat GPT, highlighting its broad applicability in enhancing work productivity.
Mindmap
Keywords
đĄChatGPT
đĄEmail Writing
đĄSummarizing Text
đĄGrammar and Typos
đĄExcel Formulas
đĄCreative Process
đĄProject Schedule
đĄFollow-up Emails
đĄTask Automation
đĄCreative Naming
Highlights
Chat GPT can be used to write emails, providing a personalized assistant for drafting professional correspondence.
Chat GPT can generate responses to emails, saving time and ensuring a polite tone.
The AI can rewrite emails with different tones, such as disappointment, to fit the user's sentiment.
Chat GPT is capable of summarizing lengthy texts, such as articles, into bullet points for quick overviews.
The AI can explain complex terms and provide examples of their use in sentences.
Chat GPT can translate text from one language to another, with a focus on accuracy.
The AI can check for typos and grammar mistakes in written text, improving the quality of documents.
Chat GPT can draft meeting invitations, complete with professional language and necessary details.
The AI can assist in writing follow-up emails after meetings, ensuring all parties are aligned on action items.
Chat GPT can provide Excel formulas for data analysis, streamlining the process of handling large datasets.
The AI can help compile summary tables from raw data, making it easier to track and report on progress.
Chat GPT can write reports based on data, saving time and providing a structured interpretation of information.
The AI can create project schedules, including key activities, milestones, and budget estimates.
Chat GPT can assist in the creative process, generating ideas for names, value propositions, and content.
The AI can provide ideas for future content, such as video topics, based on user input and preferences.
Transcripts
foreign
listen to me carefully because this is
going to change the way you work in the
next five minutes chat GPT is
mind-blowing it's a conversational AI
model that by now you've probably heard
about already a million times so let's
go straight into my top 10 ways to use
chat GPT to Skyrocket your work
productivity number 10 writing emails
chat GPT is your personal assistant just
let it know to whom you want to write
the email and what the email should be
about and you'll be surprised of the
results so for example let's ask Chad
GPT to write an email to John Doe of
company Newcomb to ask for a quote for
product X and I want three units as for
quantity rebate delivery time and any
other question one should ask in such an
email click Send
and here's your mail Dear John Doe I
hope this email finds you well I'm
reaching out from your company and I'm
interested in obtaining a quote for
three units of your product X please let
me know if you need any further
information from me to provide an
accurate quote that sounds pretty good
to me number nine answering emails now
let's assume that John Doe has answered
to my email you can just copy the text
of that email and paste it into chat GPD
so in conversational terms I'll tell
chat GPT what happened Mr doe has
answered the following yeah Rico thank
you for your email it's pleasure to hear
back from you unfortunately you know the
products is out of stock and currently
we don't know whether we'll be able to
offer it again in the future I'd like to
offer your product why it is slightly
more expensive that offers premium
features please let me know if you'd
like me to send an offer for product Y
and now let's ask chargpt to answer this
email politely accepting the offer just
a matter of a couple of seconds
and that's our polite email but let's
say I'm disappointed with Mr Doe's
response so let's give chat GPT another
prompt I'll ask it to rewrite the email
with disappointed tone saying that this
puts us in a difficult situation Newcomb
had guaranteed availability for 10 years
which is now not the case asked to
schedule a zoom call to discuss this
important issue just a few seconds and
that's your email
Dear John Doe I received your email
regarding the unavailability of product
X and I must say that I'm disappointed
to hear please let me know a few dates
and times for you to schedule this call
I look forward to hearing from you soon
how much time is this saving to you it's
just mind-blowing number eight
summarizing text so let's say you have
an article or a report and you want to
have a brief overview on the key points
or maybe you have to create a summary to
share with your colleagues so for
example let's go to Wikipedia and look
for artificial intelligence this is a
pretty long article so let me copy the
first paragraphs and then go to Cha GPT
and ask it to summarize the following
article in 10 bullet points for each
point give me two sentences summary the
article is the following and there you
go you have to be aware though that
there is a limitation in the length of
the text that you're pasting I try to
copy and paste the whole article from
Wikipedia but Chad GPT told me that it
was too long so in case you need to
summarize a very long article then you
may have to split it in smaller parts we
now have 10 digestible key points that
summarize the article I'm just
speechless and once you have your 10
bullet points you can further refine the
products such as GPT give a title to
each bullet point and make the title
bold and change the point format to
numbered list
well I said make the title of each
bullet point bold
number seven
explaining things so you may think well
I already have Google right so let's
assume you want to know what aop stands
for in financial terms yes you could go
to Google and Google would send you a
list of websites that have that relevant
content but now this is different
because Chachi PT has already taken all
that information has digested it and now
it's presenting it to you the way you
want to hear it so chat GPT what does
aop stand for in financial terms but you
can ask chargpt any question you like
for example how can I create a polling
Zoom meeting and boom you have all the
instructions for now let's assume that
you don't know the meaning of a word and
you want charging PT to explain it to
you but not just that you wanted to
create a few examples of sentences to
put that word into context so what does
serendipity mean explain it to me and
give me three examples of use in a
sentence furthermore give me the Italian
translation yeah sure you can use it
also as your translator but you can ask
it to perform even more complex
translation tasks so let's copy the
artificial intelligent text and ask it
to translate it from English to Italian
I'm an Italian native speaker and I tell
you that the translation is really good
number six checking for typos and
grammar mistakes let's say you've
written an email or a text you can just
copy and paste it into cha GPT and ask
it to check for typos and even correct
them so look for typos in the following
text yes yesterday I went to the
mountains with my kids and skid the
whole day it has automatically
identified and corrected the typos but
now want to know what typos it corrected
so I asked it to highlight the typos in
the original text and there you go
number five writing a meeting invitation
write a meeting invitation for Monday
February 13 to discuss new fiscal year
aop and there it is very professional I
don't have to add anything to it I can
just copy and paste it so let's say you
had your meeting and discussed a few
points and agreed on an action plan now
you want to write a message to everyone
to make sure that everyone is on the
same page so cha GPT following the above
meeting write a follow-up email
including the three action items that we
agreed upon including submit aop draft
kpis review aop with Team all to be done
by March 1st there you go number four
your Excel formula personal assistant so
say you have a set of data that you want
to analyze in this example I have a list
of 20 names with a hiring date they
belong either to business Unit A or B
they have two different roles either
sales or marketing and I want to track
their progress over four training
programs so these are the raw data I'll
now explain to chat GPT what I want to
do and ask it to give me the right
formula to obtain those results so let's
copy the first row and I'll ask chargpt
to give me the Excel formula that
calculates the average training
completion percentage for person one and
that's the formula let's just copy paste
it into Excel and there you go now let's
copy the formula to the other cells and
I have the completion rate for everyone
at the bottom I also want to compile a
summary table so I want to know who's
completed the whole training for both
units but then also have a split by roll
and by units let's copy the whole data
set and now ask chargpt give me the
Excel formula that calculates the
percentage of persons who have a 100
training completion paste the data and
there we go now let's keep asking the
right questions to fill in the data into
each of the cells of the summary table
so same request as above but only for
people with a marketing role boom same
is above but replace marketing with
sales and boom again and then modify the
two above formulas by only including
persons who have a completion rate below
100 and higher than zero percent so
those who have the training programs in
Pro progress and there we go and let's
continue until we have the whole table
filled in and now the top three number
three writing a report so let's take the
Excel data that we've seen before now
let's copy them and ask cha GPT to write
a report based on those data so write a
report based on the following data just
copy the table and paste it
so it spits out an interpretation of the
whole thing now I'm not fully satisfied
so let's give it some additional prompts
rewrite the report considering that unit
a plus b is the sum of unit a plus Unit
B and not a separate third entity in the
report stress the importance of defining
that several people also from those
who've been hired several months ago
have not completed the training program
proposing action plan to get to 100
training quotation for all in the next
two to three months and it just gives it
to you obviously you have to check it
and then edit or modified it as needed
it won't do the full job for you but it
saves you at least 80 percent of the
time number two
creating a project schedule so let's say
you're starting a project from scratch
you can use chat GPT to start drafting a
schedule with budget timelines and
activities as an example I'm asking
child GPT to create a project schedule
with Key activities milestones and
budget for the launch of a new version
of the Elgato stream deck this guy here
describe each activity in detail so it
gives me a list of the activities the
estimated duration and even a proposed
budget now will it be precise well
probably not but at least it's a
starting point and actually chat GPT
could highlight a few activities that
you didn't think about so you can always
refine charge GPT proposal by adding
more details so for example I can ask
break down the budget and there you go
if you're finding this video useful
please hit the like button and subscribe
to my channel so you'll help me produce
more good content for you and my first
way to use cha GPT to boost your work
productivity is help you in the creative
process so let's say you want charging
PT to find a creative name for a website
that speaks about remote work improving
online communication productivity and
presentation as well as gives digital
tips for remote workers does it sound
familiar so it gives me a name remote
rise okay it's good but give me 10 more
ideas
wow add some fun to the names
amazing so I like remote Revolution
write a value proposition for it rewrite
it following the template we do X for
whom by doing what and it's a
conversational model so it completely
understands what you mean and just gives
you what you need and guess what I used
it to find a clickable title for this
YouTube video so the only question you
have to ask yourself is what will you do
in the spare time that chajipitu is
giving to you as a last bonus I asked
cha GPT to give me an idea for a
following video that you may be
interested in watching and it gave me
this idea here
foreign
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