Surat Dinas

Summary

This educational video introduces the concept of surat dinas, or official letters, commonly used by institutions and organizations. It highlights the key functions of surat dinas, including guiding work, acting as a reminder, tracking progress, and serving as evidence. The video also compares surat dinas to surat pribadi (personal letters), pointing out differences in purpose, structure, language, and formality. Furthermore, it explains the essential components of surat dinas, such as letterhead, reference number, attachments, and closing, offering a clear guide to writing effective official correspondence.

Takeaways

• 😀 A 'surat dinas' (official letter) is issued by an institution or organization to an individual or other institutions/organizations.
• 😀 The main functions of a 'surat dinas' include guiding work tasks, serving as a reminder, tracking institutional progress, and being used as evidence in legal matters.
• 😀 'Surat dinas' differs from personal letters ('surat pribadi') in terms of its purpose, structure, language, and formalities.
• 😀 'Surat dinas' is used for official purposes, whereas personal letters are for private matters between individuals.
• 😀 A 'surat dinas' includes a header (kop surat), a letter number, and often contains additional documents (lampiran), while personal letters lack these formal elements.
• 😀 The language used in a 'surat dinas' is formal and follows standard grammar, whereas personal letters may use informal language based on the relationship between the sender and recipient.
• 😀 The salutation in a 'surat dinas' is formal, unlike the conversational tone often used in personal letters.
• 😀 The 'kop surat' (letterhead) includes details such as the institution's logo, name, address, contact information, and is used to identify the letter's origin.
• 😀 A 'surat dinas' includes a subject line (perihal) to inform the recipient of the main topic or purpose of the letter.
• 😀 A closing phrase in a 'surat dinas' formally concludes the message, indicating the conversation in the letter is finished, while the sender’s name and signature validate the letter's authenticity.

Q & A

What is a 'Surat Dinas'?

A 'Surat Dinas' is an official letter issued by an institution or organization, directed to an individual, institution, or other organizations for formal purposes.

What are the primary functions of a 'Surat Dinas'?

The main functions of a 'Surat Dinas' include serving as a work guideline, acting as a reminder or archive, tracking the progress of an institution, and serving as proof, especially for agreements.

What is the difference between a 'Surat Dinas' and a 'Surat Pribadi'?

The main differences between a 'Surat Dinas' and a 'Surat Pribadi' lie in their purpose, structure, language, and tone. A 'Surat Dinas' is for official, formal use, while a 'Surat Pribadi' is informal and personal. Additionally, a 'Surat Dinas' includes a header and a reference number, while a 'Surat Pribadi' does not.

What is the role of a 'Kepala Surat' (Letterhead)?

The 'Kepala Surat' is the top section of an official letter that contains the logo, name, address, phone number, and email of the institution issuing the letter. It helps identify the source of the letter and is crucial for formal correspondence.

How is the format of the date in a 'Surat Dinas' different from a 'Surat Pribadi'?

In a 'Surat Dinas', the date is written without the inclusion of the address or city name because this information is already provided in the letterhead. In contrast, a 'Surat Pribadi' includes the sender's address and city before the date.

What is the purpose of a 'Nomor Surat' (letter number)?

The 'Nomor Surat' is used to organize and categorize official letters, making it easier to track and reference specific documents. It also lends a sense of formality and precision to official correspondence.

What is the function of a 'Lampiran' (attachment) in a 'Surat Dinas'?

A 'Lampiran' contains additional documents or information that are necessary for the letter's purpose but are not included in the main body of the letter itself. It ensures the completeness of the communication.

Why is the 'Perihal' (subject) important in a 'Surat Dinas'?

The 'Perihal' is important because it provides the recipient with a clear and concise indication of the letter's main topic or purpose, making it easier to understand the intention behind the communication.

What is the role of a 'Salam Pembuka' (opening salutation) in a 'Surat Dinas'?

The 'Salam Pembuka' serves as a greeting or opening statement, signaling the start of the communication and offering respect or courtesy to the recipient.

What is the purpose of the 'Penutup' (closing) in a 'Surat Dinas'?

The 'Penutup' is used to formally close the letter, indicating that the communication is complete. It marks the conclusion of the letter’s content and often includes formal closing remarks.

How does the 'Nama dan Tanda Tangan' (name and signature) function in a 'Surat Dinas'?

The 'Nama dan Tanda Tangan' signifies that the letter is officially endorsed by the authorized individual. It serves as a validation, confirming the letter's authenticity and accountability.

What is the purpose of the 'Tembusan' (copy) in a 'Surat Dinas'?

The 'Tembusan' lists individuals or organizations who receive a copy of the letter. It ensures transparency and allows relevant parties to be informed about the contents of the communication.