Why TickTick is better than Apple Reminders (Digital Timeblock Planning)
Summary
TLDRDavid, a psychology student and tech enthusiast, recommends TickTick as an optimal digital tool for time block planning and GTD implementation. He contrasts it with Apple Reminders, highlighting TickTick's superior calendar integration, quick capture features, and smart recognition for task management. David's personal experience with various to-do apps positions TickTick as a versatile and efficient solution for those seeking a robust digital planning experience.
Takeaways
- 😀 The speaker recommends TickTick as a superior digital tool for time block planning and GTD (Getting Things Done) implementation.
- 🔍 David, the speaker, is a psychology student and 'professional interneter' who combines psychology and technology to enhance productivity.
- 📝 TickTick is positioned as the best to-do app the speaker has found after trying various apps like Todoist, Things, and Apple Reminders.
- 📅 TickTick's key feature is its ability to facilitate time block planning, allowing users to set discrete start and end times for tasks, similar to Cal Newport's method.
- 💡 Time block planning is a system by Cal Newport, which involves planning out tasks in blocks of time, acknowledging that plans may need to be adjusted throughout the day.
- 🖥️ The speaker prefers digital tools for task management due to the convenience of syncing across devices and the ability to adjust plans flexibly.
- 📱 TickTick allows for easy adjustment of task timings and the dragging of tasks to different days, which is crucial for effective time block planning.
- 📆 TickTick can integrate with other calendars, such as Google Calendar, to avoid scheduling conflicts with pre-planned events.
- ✍️ TickTick offers a quick capture feature that allows for efficient task entry, including project assignment, due dates, and tags, all within a pop-up window.
- 📈 The app's smart recognition is praised for its consistency in understanding and processing natural language for task entry, surpassing Apple Reminders.
- 🎙️ While voice capture via Siri is convenient for Apple Reminders, TickTick can also be used with voice commands through a workaround detailed in another video by the speaker.
Q & A
What is the main topic of the video script?
-The main topic of the video script is the TickTick app and its advantages over other to-do apps, particularly for time block planning.
Who is the speaker in the video script?
-The speaker is David, an honor psychology student at UBC and a professional interneter who combines psychology and technology.
What is the purpose of the video script according to David?
-The purpose of the video script is to show that TickTick is a useful tool for digital implementation of GTD (Getting Things Done) or time block planning, especially for those who might benefit from such a system.
What is GTD and how does TickTick implement it?
-GTD is a time management method to 'get things done' by organizing tasks and activities. TickTick implements it by allowing users to plot tasks over time in a calendar view and switch between views to manage their schedules effectively.
Why does David prefer TickTick over other to-do apps?
-David prefers TickTick because it is better at facilitating time block planning, has better quick capture features, and offers more consistent smart recognition compared to other apps like Apple Reminders.
What is time block planning and who is credited with the system?
-Time block planning is a system put forward by Cal Newport, which involves scheduling tasks in blocks of time, allowing for flexibility and adjustments throughout the day.
How does TickTick handle task scheduling compared to other apps?
-TickTick allows users to set discrete start and end times for tasks and easily adjust them, which is a feature that David found lacking in other apps like Todoist and Apple Reminders.
What is the advantage of TickTick's quick capture feature over Apple Reminders?
-TickTick's quick capture feature allows for more detailed and layered input, such as adding projects, due dates, and tags directly upon task creation, which is more advanced than Apple Reminders' basic voice capture through Siri.
How does TickTick integrate with other calendars?
-TickTick can sync with multiple calendars, such as Google Calendar, allowing users to see their synchronous events alongside their tasks, which is a feature not available in Apple Reminders.
What is David's suggestion for using Apple Reminders alongside TickTick?
-David suggests using Apple Reminders for simple tasks that don't require detailed planning, such as a grocery list, while using TickTick for more complex time block planning.
What is the call to action at the end of the video script?
-The call to action is for viewers who are on the fence about TickTick to check it out, and for them to like, subscribe, and ask questions if the video brings up any queries.
Outlines
📅 TickTick for Time Block Planning
David, a psychology student and tech enthusiast, introduces TickTick as a superior digital tool for time block planning, a method popularized by Cal Newport. He compares TickTick to other apps like Todoist, Things, and Apple Reminders, highlighting TickTick's unique ability to set discrete start and end times for tasks, which is essential for flexible time block planning. David explains how TickTick allows users to easily adjust and reschedule tasks within a calendar view, a feature that sets it apart from other apps.
🔍 TickTick's Features and Advantages
The second paragraph delves into TickTick's additional features that enhance productivity. David discusses the app's ability to integrate with various calendars, providing an overview of scheduled events and preventing task overlap during booked times. He also highlights TickTick's superior quick capture functionality, allowing users to add tasks with tags, projects, and due dates effortlessly. Furthermore, David mentions the smart recognition of natural language in TickTick, which is more consistent than Apple Reminders, and suggests using Siri for voice capture as a workaround for TickTick. He concludes by encouraging viewers to explore TickTick further and offers to answer any questions, showing his engagement with the audience through comments.
Mindmap
Keywords
💡TickTick
💡Time Block Planning
💡GTD (Getting Things Done)
💡Cal Newport
💡Quick Capture
💡Apple Reminders
💡Todoist
💡Things 3
💡Omnifocus
💡Smart Recognition
💡Hybrid Planning
Highlights
TickTick is recommended for users interested in time block planning.
David, a psychology student and professional interneter, combines psychology and technology to enhance productivity.
TickTick is considered the best to-do app by David, outperforming Todoist, Things, and Apple Reminders.
TickTick excels in facilitating time block planning, a system by Cal Newport.
Time block planning involves scheduling tasks within specific time frames, similar to bullet journaling.
David prefers digital planning for synchronization across devices.
TickTick allows for easy adjustment of task start and end times, unlike Todoist.
The app provides a seamless switch between calendar and task views.
TickTick enables integration with other calendars, such as Google Calendar.
Quick capture in TickTick is superior to Apple Reminders, allowing for immediate task entry.
TickTick's smart recognition for task entry is more consistent than Apple Reminders.
David suggests using Apple Reminders for simple lists like groceries due to Siri integration.
TickTick's voice capture can be enhanced with workarounds shown in other videos.
The video aims to convince viewers to give TickTick a try for their task management needs.
David invites viewers to ask questions and may create more videos based on viewer interest.
The video was inspired by a comment, showing David's engagement with his audience.
Transcripts
so you've been thinking about switching
to using tick tick but you're not sure
whether or not it's going to be worth
all the effort well i'm here to tell you
that it is definitely worth using
if you're a certain type of user a
little hint it has to do with time block
planning
hi my name is david i'm an honor
psychology student at ubc and i'm a
professional interneter i do things with
technology on the internet and sometimes
they're useful and i think i'm good at
taking psychology things and technology
things and finding ways to mush them
together in ways that make them more
useful than either are by themselves
sometimes sometimes and i'm trying to
find the times that are those sometimes
and put them into videos so that's what
this is this is sort of more of a
technology one but nonetheless there's
psych stuff underneath it uh
yeah there is there is i'm not gonna
talk about it direct but it's there if
you're the type of person who's been
looking for the best way to digitally
implement
a version of gtd
or time block planning or like me a
hybrid of both
then ticktick really is a good tool that
you need to see more about tiktik
genuinely is the best to do app i've
found and i've tried them all todoist
many years of using to do it since back
in 2012 things three used for about a
year at one point i use apple reminders
for some things tried omnifocus it
didn't really stick for me and i've
tried some of those minimalist ones but
the big ones that people use quite a lot
i have used them and tiktik is better at
least for me and again if you're like me
maybe it'll be better for you too in
this video i'm going to put tiktik up
against apple reminders just because
it's kind of the most basic version
possible of a to-do app it's low-tech
completely unsuited to our purposes i'm
not going to do a direct comparison with
todoist and things in this video but the
the key feature that i'm going to
emphasize in tik is unique to tick tick
or at least much better implemented in
tick tick and that's its ability to
facilitate time block planning so the
first reason like i was alluding to is
take take is much better for time block
planning if you're not familiar with
time block planning it's a system put
forward by cal newport again you know
it's not entirely novel things like this
have existed for a while before it's
like keeping a diary and playing it out
it has some overlap with bullet
journaling but he explains it really
well a link to resources where he talks
about the general idea behind it in more
detail but he does it physically he does
it
with a notebook and i used to do it his
way like that but i am a digital boy i
like being able to have my thing synced
across devices in case i don't take that
notebook i like the notebook too but i
end up coming back to the digital so i
needed to find a way to do that i've
tried ways of doing it with just using
the calendar app i've tried ways of
doing it the physical way that he does
it and then i tried to force todoist to
do it by kind of like plotting out times
and syncing it with a calendar didn't
work well because you couldn't set a
discrete start and end date for a task
you could only set a length of time for
a task and that wasn't enough to do this
kind of fluid flexible time block
planning like cal does on a physical
notebook tick tick lets you do that you
can take a task plot it out in a
calendar view over time and then flip
back to task view and see it again like
that i'll show you really quick what i
mean so you can see my calendar here
i have a couple of different tasks say
tomorrow i'm planning to finish this
exercise which is a youtube exercise you
can see i have it plotted out here from
4 to 5 pm i could change the time
make it shorter or longer
i could drag it to another day really
easily
and i can switch my view
go to tomorrow
and you can see in my plan for tomorrow
it's there as well within the youtube
channel thing
you can also do it in a time-based view
tomorrow
and you can see
it's over there too and then just like
that with a keyboard command i can
switch back
to the calendar view and then switch
back to the task view
and back to the calendar view and back
to the task view that's cool right and
other apps sort of do this maybe some
have caught up by now but this is the
best i've seen an app do it the reason
why it's really important to be able to
adjust the start and end times as you go
is because a central idea within how cal
newport does is time block planning is
the ability to treat the start of the
day plan as sort of a plan a that you
know is not going to go exactly
as you hope it will you go into it
knowing that you're going to have to
move these blocks around
and you can do that really easily in a
physical notebook he just scratches them
out and he writes a new block next to it
after having charted out the time if you
watch his video that'll make a little
bit more sense but if you're already
familiar with time block plan and you
get what i mean say i reach four o'clock
and it's like i don't have time to do
that you can drag it down or you might
realize it's not going to happen
tomorrow at all so i'm going to move it
over here to saturday when i have
left some kind of buffer room another
neat thing about tiktik is you can
integrate your calendars in with it so
you can see here this is a shift i have
uh that's synced in from a google
calendar uh you can use an apple
calendar too you could sync in multiple
calendars i happen to keep all of my
synchronous events in one calendar and
so i sync those in and so when i start a
new week those spots are already filled
out so i'm not going to book tasks in
during that time you definitely can't do
that in apple reminders tiktik also has
much better quick capture than apple
reminder apple reminders has the
advantage if you can do voice capture
through siri although you can now also
do that into your tick tick using the
trick i show in that other video but
tiktik has much better text capture to
do is 10 things three also have a
similar capture and so i would call it a
match between the three and there but
let me show you this really quickly you
open it with a key command and then it
opens this little box and it would do it
on top of whatever else you're doing so
say i was reading this article and i was
further down in actually reading it now
i am reading something in this paragraph
that reminds me of something i want to
do so
i would hit the key command to bring it
up
and then i could type whatever it is so
maybe it's
and just like that i can just press
enter and that goes into my inbox and
tick tick you can also do even more with
it say i was further down
and i thought of
something else i wanted to do i could
say
and then you can also do these like sort
of quick add-ons to tag the way the task
is going to go so if you do this you can
put which project it's going to go in
academic development academia
development and you can also say when
you want to do it let's say i wanted to
do it tomorrow you can even add tags
i'm going to say intent i'm not sure if
i'm going to do this so now i've added a
project a due date or a due date
depending on how you want to use those
and then a tag and if i press enter
now it's going to go not into my inbox
but into the project list for academia
development and into the tomorrow list
very cool again todoist and things three
can do that as well but
apple reminder can't really do that as
well it has a bit of this type of
natural language processing if you just
start typing in a task where it can
recognize dates to some extent and maybe
some project kind of stuff but in my
experience it's been a little bit
inconsistent compared to these other
apps third thing is the smart
recognition is better
in tiptick compared to apple reminders
it's about on par again with things
three and todoist but certainly better
than an apple reminders apple reminders
has just been quite inconsistent for me
with the natural language processing but
it's pretty consistent and tick tick you
just gotta figure out the shortcuts that
help you tag the projects dates and the
hashtags all that said voice capture
into apple reminders works really well
again we can sort of take advantage of
that for ticktick as well using the
workaround that i detail in that other
video but it's really nice to just get
stuff right into reminders itself too
and so what i've ended up doing is i
just keep some lists and reminders
really basic stuff that isn't going to
need a lot of detail the main one i use
in apple reminders is i keep my grocery
list there so when i want to add to that
instead of saying hey siri remind me to
x i say
hey siri add bananas to the grocery list
and then it does that and i have a list
in my reminders
called groceries
see it there and it has the things that
i've added this way
it's gotta be the most exciting thing
that's ever happened around here
that's it this is a quick video to give
you a brief overview of why i think it's
worth paying more attention to tick tick
and checking it out there's lots of
other videos that detail kind of getting
on board with it and learning how to use
it you can check some of those out i
might make a few about some specific
things i like in tik tik down the line
anyway if you are on the fence about
tick tick and you found any of this
convincing do check it out thank you for
watching do like and subscribe uh and
please do ask me any questions if this
brings up for you this whole video was
inspired by a comment on one of my uh
videos from a couple weeks ago i'm
really liking getting to talk to people
in a way getting to respond to people's
comments at least in the comments
section so yeah if you have any
questions you want to ask do ask me and
maybe maybe i can make a video about
something else you're curious about so
just let me know
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