The BEST SYSTEM To Manage Your Time as A STUDENT!
Summary
TLDRThis video script emphasizes the critical role of time management in achieving personal and professional success. Jun Yu, the speaker, shares his proven system for optimizing time: plan, prioritize, execute, and review. He discusses the importance of intentional focus, setting boundaries, and using evidence-based techniques to prevent procrastination and ensure efficient work. His personal experiences and the transformative impact of time management on his life and business underscore the value of mastering this skill.
Takeaways
- 🕒 Time is the universal constraint for everyone, emphasizing the importance of time management for maximizing potential.
- 💼 CEOs invest heavily in assistance and productivity tools, highlighting the value placed on efficient time management.
- 🔍 Effective time management is about intentionality in spending each hour and focusing on tasks that significantly impact progress.
- 💡 Time management is not about increasing the number of hours but ensuring each hour is purposefully spent.
- 🌟 Being present in relationships and having time off are achievable through intentional time management.
- 🛠 Time management skills are built on effort and a system rather than high IQ or resources.
- 📚 The speaker, Jun Yu, shares his success in academics and business attributed to effective time management.
- 📅 Parkinson's Law is introduced to explain the tendency of work to expand to fill the time allotted, stressing the need for planning with deadlines.
- 🎯 Prioritization is key to differentiating oneself and focusing on tasks that align with one's goals and values.
- 📈 A retrospective timetable is suggested for academic success, allowing students to focus on weaknesses and improve.
- 🛑 The importance of creating healthy boundaries and saying 'no' to less important tasks to protect time for high-impact activities is emphasized.
- 🔄 The execution phase involves applying evidence-based techniques to work efficiently and prevent procrastination.
- 🔍 Regular review and timing of tasks are crucial for refining schedules and improving time management over time.
Q & A
What is the universal constraint that everyone faces according to the speaker?
-The universal constraint that everyone faces is time, as there are only 24 hours in a day and no one can increase this limit.
Why do CEOs spend a significant amount of money on assistance and productivity tools?
-CEOs invest in assistance and productivity tools because they've learned the importance of time management and its impact on maximizing potential and efficiency.
What is the main focus of effective time management according to the transcript?
-Effective time management focuses on spending each hour intentionally, ensuring focus on areas that move the needle, and being present in both work and personal life.
What skill does the speaker believe differentiates people from the life they want to live?
-The speaker believes that time management is the key skill that differentiates people from the life they currently live and the life they aspire to live.
What is the speaker's name and what does he offer to teach?
-The speaker's name is Jun Yu, and he offers to teach a time management system that he has used to achieve success in his academic and professional life.
What is Parkinson's Law and how does it relate to time management?
-Parkinson's Law states that work expands to fill the time allotted for it. It relates to time management by emphasizing the importance of setting deadlines to prevent procrastination and ensure efficiency.
What is the significance of planning an ideal week in the time management system?
-Planning an ideal week helps to allocate time for both necessary tasks and enjoyable activities, creating a balanced schedule that prevents burnout and ensures productivity.
What is the importance of prioritizing tasks in time management?
-Prioritizing tasks is crucial in time management as it helps to focus on activities that have the most significant impact on achieving goals and align with one's values and aspirations.
How does the speaker suggest using a retrospective timetable in academics?
-The speaker suggests using a retrospective timetable to identify strengths and weaknesses throughout the term, allowing for better focus on areas of weakness and more efficient use of study time.
What is the role of the 'Learning System' in the execution phase of time management?
-The 'Learning System' is a set of evidence-based techniques designed to maximize efficiency during study and work sessions, ensuring that time is used effectively to achieve the best outcomes.
Why is reviewing and timing tasks an important part of the time management system?
-Reviewing and timing tasks help to refine the schedule by identifying what works well and what doesn't, allowing for continuous improvement and better allocation of time in the future.
Outlines
🕒 Time Management Mastery
The script emphasizes the universal constraint of time and the importance of mastering time management to maximize one's potential. It highlights the investment CEOs make in productivity tools and the need for intentional focus on tasks that move the needle. Jun Yu introduces himself and his credentials, including graduating top of his biomedical engineering class and achieving financial success. He outlines a four-step system: plan, prioritize, execute, and review, starting with planning and the application of Parkinson's Law to avoid procrastination and ensure effective learning outcomes.
📅 The Art of Planning and Prioritizing
This paragraph delves into the specifics of planning an ideal week, considering all responsibilities and joys in life, and choosing a planning medium that works best for the individual. It discusses the importance of prioritizing tasks that align with one's future goals and creating healthy boundaries by saying 'no' to less important tasks. The use of retrospective and prospective timetables in academics is suggested for better awareness of strengths and weaknesses, allowing for more effective time investment.
🌟 Prioritization and Personal Growth
The speaker shares personal anecdotes about the importance of prioritizing and focusing on areas that truly matter for personal growth and success. He discusses the realization that spreading oneself too thin can hinder progress and the need to identify and concentrate on high-value activities. The paragraph also touches on the speaker's journey in developing leadership skills and content creation, which significantly impacted his life, illustrating the power of prioritization.
🚀 Execution with Efficiency
Execution is the focus of this paragraph, where the speaker discusses the importance of applying evidence-based techniques to work efficiently and prevent procrastination. He mentions the 5-minute rule, the 321 method, and the Pomodoro Technique as strategies to tackle tasks effectively. The speaker also emphasizes the need to review one's work process, suggesting time blocking and reflection to refine schedules and improve time management skills over time.
⏱️ Time Blocking and Continuous Improvement
The final paragraph wraps up the system with a focus on the review process, emphasizing the skill of time blocking to create balanced schedules that include work, rest, and play. The speaker advises getting into the habit of timing frequent tasks to better allocate time blocks and avoid feeling rushed. He also encourages viewers to apply the system in various life spheres for overall potential maximization and offers to answer questions in the comments section.
Mindmap
Keywords
💡Time management
💡Parkinson's law
💡Focus
💡Prioritization
💡Execution
💡Review
💡Procrastination
💡Productivity tools
💡Second brain
💡Boundaries
Highlights
The universal constraint for everyone is time, and learning to manage it is crucial for maximizing potential.
CEOs spend substantial amounts on assistants and productivity tools because they understand the importance of time management.
Effective time management is about ensuring each hour is spent intentionally and focusing on areas that will move the needle.
Good time management allows you to be present in important moments and deeply focused during work.
The key skill differentiating your current life from the one you desire is often time management.
Time management skills are not dependent on high IQ or resources but on effort and a system.
Jun Yu emphasizes the importance of managing time to avoid cognitive overload and improve deep focus.
Jun Yu's system includes four steps: plan, prioritize, execute, and review.
Planning involves setting deadlines to avoid procrastination and cramming, which hinder deep comprehension and retention.
Prioritizing helps focus on tasks that actually move the needle and align with long-term goals.
Using a retrospective timetable helps identify and focus on areas of weakness, ensuring efficient use of time.
Execution is about applying yourself efficiently using evidence-based techniques like the Learning System.
Embedding anti-procrastination techniques during execution, such as the 5-minute rule and Pomodoro Technique, helps maintain focus.
Reviewing and reflecting on your time management practices allows continuous refinement and effectiveness.
Jun Yu recommends timing your tasks to better allocate appropriate time blocks and avoid schedule disruptions.
Transcripts
the one universal constraint that exists
for everyone is time and that means
there is no way you can maximize your
potential if you don't learn how to
manage it and if you don't believe me as
CEOs why we spend over $100,000 yearly
on assistance ask why they spend tens of
thousands of dollars monthly on
productivity tools and systems well it's
because they've learned that very fact
you see management of your time isn't
increasing the number of hours more than
24 but it is to ensure that each hour is
spent intentionally it's ensure that
your focus is on the areas that will
actually move the needle it's to ensure
that you can be present in the most
precious moments in life it allows you
to be present in your relationships when
you want to also have time off and relax
you can do that intentionally but you
can also be deeply focused in your work
when you need to as well if you were to
ask me what is that one skill that is
differentiating you from the life that
you're currently living and the life
that you want to live I would say one of
the most important ones would be time
management but that should be exciting
it shouldn't be daunting cuz probably
your time management skills as of now
has been inadequate it has costed you a
lot but on the bright side a time
management skill set is built off of not
a high IQ it's not built off of having a
lot of money or resources it simply
requires effort and a system the system
I will teach you the effort you need to
bring my name is Jun Yu if you're new to
the channel welcome if you're returning
welcome back I just mentioned that a
lack of time management will cost you a
lot and I don't mean just a miss
deadline and we know how important those
are in the academic sphere but moreover
I am referring to the fact that our
brains have a limited capacity and our
working memory to manipulate information
in real time that means when you're
sitting in there thinking to yourself oh
what was that one appointment oh what
was that one thing that I need to do oh
what was that one homework assignment
that I need to complete oh what was that
one exam that I had to study for oh what
was that one weakness that I really
wanted to focus on when you were
thinking those things you were losing
out on something else and that something
else is probably the deep focus that you
need to actually complete your work we
need to have you manage your time
effectively so yes you don't miss any at
lines but you ensure that your working
memory is associated with work that
actually matters and not thinking about
other types of information at that time
so I'm very excited to be able to share
with you the exact system that's allowed
me to graduate at the top cohort of my
class and arguably one of the hardest
Majors out there in biomedical
engineering with the neuroengineering
concentration and got both my bachelor
and Masters simultaneously in it what's
allowed me to make over a million
dollars with my business before I
graduated allowed me to pay off my
student loans before I graduated allowed
me to pay off my entire family's debt
allowed me to be present in my
relationships and also continue
expanding my network my professional and
personal life while also allowing me to
prioritize my mental my physical and
spiritual health as well so we will be
discussing four important steps to this
system plan prioritize execute and
review let's discuss number one planning
Parkinson's law states that work tends
to expand to fill up the time allotted
for it so if you're not planning with
deadlines in mind it's very much the
case that you will likely procrastinate
and we've all experienced this before
and that's why we tend to cram and we
know that cramming is not going to
provide us the learning outcomes that we
want and when I say learning outcomes
I'm not speaking of just the grade
associated with it you probably are
missing out on your best grades because
of this cramming approach but moreover
we know that knowledge tends to build
upon itself especially as you get into
higher education so that will not fly
when you start to progress and those
learning outcomes are depth of
comprehension along with retention and
so this cramming along with
procrastination will surely prevent you
from excelling at the highest level so
here immediately what you can do is
start to scope what you actually need to
do so what are the classes currently
involved with your semester or term what
are the extracurriculars that you're
involved in what are some of the other
responsibilities outside of school that
you also want to ensure you do and which
Hobbies do you find the most joy in who
do you really love spending time with
now once you've completed this really
quick writing exercise and you've
created a list of it I want you to now
plan your ideal week simply start with
the things that actually you want to do
that you're naturally engaged with so of
course prioritize your sleep ensure that
you have time to rest and also ensure
that you have time to play so schedule
those times to hang out with your
friends hang out with your pet or to go
ahead and do a hobby ensure that you a
lot those times for it and then start to
input your class times your homework
assignments your projects and things
that you need to complete that's
associated with school along with the
other responsibilities that you want to
complete as well but do it in a manner
in which in a situation where there is
no disruptions there is no change to
your schedule there is no spontaneity in
the sense where something's going to be
thrown on to you last minute what would
you like your week to look like secondly
I want you to consider the medium in
which you will be planning whether it's
on a physical journal or an online
calendar or even a second brain it's
really important that we identify which
medium works best for us which will be
the most practical so that we can Ure
that we stick to it my specific
recommendation would be that if you are
new to the time management realm to
Simply start out with a physical journal
or a online calendar like Google
Calendar those were perfectly fine these
are going to be really easy to start
with and will have high utility if you
really want to take your productivity
and time man management skills to the
next level I mean it's become extremely
extremely extremely popular for good
reason it's the second brain I've
discussed this a lot in previous videos
and there's a ton of resources out there
that discuss this heavily I would
recommend the platform notion and this
is what we utilize in our mentorship
program we provide all of our students
highly detailed and customizable
templates developed by extremely
talented professionals that they get as
part of the program and so that is what
I would encourage um depending on the
stage that you're at once you've scoped
your responsibilities and identified a
medium in which you plan you're ready to
move on to step two step two prioritize
and I really believe that this step is
where we start to differentiate
ourselves from everyone else because
most people are really good at making a
laundry list of to-dos and very few
people take that additional step of
actually prioritizing what do I mean by
that defining what will actually move
the needle there is a lot of distraction
and a lot of busy work that we put on to
ourselves that we deem to be important
in the moment when in reality it doesn't
actually line with the future that we
have set out for ourselves the future
that we actually want right so in that
case you have to ask yourself why are
you doing a certain task and when you
can take the list of tasks that you have
and then really scope down and
understanding in the midst of that
you're going to have to create healthy
boundaries for yourself and boundaries
when you say no to somebody isn't you
being rude a no is a deeper yes to the
things that you actually want so it's
really important that we do that and
then when we can start to continuously
tailor our responsibilities until we
find our core set of responsibilities
that are important to us and that will
allow us to have progress and that also
bring us joy so a specific example of
this in the context of academics is the
use of a retrospective timetable and
I've spoken about about this a lot
before and there's really good reason
for it there's something called a
prospective revision timetable which
most of us are familiar with and that
simply means that you are planning ahead
of time and that has its place and I
actually think that doing both a
prospective and a retrospective one is
really really beneficial but the idea of
a retrospective one is to go throughout
your term having a strong awareness of
where your strengths and your weaknesses
reside you know in part of the Learning
System that's something that I always
talk about and as you can focus on your
areas of weakness and ensuring that
they're up to par that is a better use
of your time than doing busy work with
practice sets that are associated with
your strengths a lot of times we have a
failure of awareness of what is actually
strong and what is actually weak in our
skill set or in our knowledge repository
that we spend a lot of time in areas
that don't have high utility you want
good return on your time investment
that's why I should be focused on your
weaknesses but that in and of itself
right there is a demonstration of us
putting our efforts in areas that
actually matter so having a high sense
of awareness will ensure that you can
prioritize your responsibilities but
this supplies in every realm of our
lives so many times when I was younger I
thought it was so important for me to be
involved in everything right and so I
would play sports I would go out all the
time cuz I cared about being popular and
I wanted to be well likeed I cared so
much about being a part of every single
club that there was I was so involved
with every everything in my church I was
so involved with every little domain of
my life and I thought that that was the
right thing to do when in reality I've
learned that it's really hard to make
progress when you spread yourself out so
thin so what are the actual areas that
will move the needle in your life what
are the actual areas that are important
to you and for me to continuously
participate as a leader in my youth
group at church was really really
important the clubs at my school not so
much the parties at my SCH school not so
much in those spes I was actually
surrounded by a lot of people that
didn't even care about me in the first
place and that certainly wasn't aligned
with who I was so I took time away from
that and continuously built up my
leadership skills in my youth group and
that's one example of you taking your
time in one allocated spot currently
having a better awareness of the need to
prioritize putting your effort into
another area that is really important to
you and that actually allowing you to
flourish right so when I continuously
did that I spent more and more time in
that environment I built up a lot of
great skill sets and I also was able to
service my church and Community which I
really held as a high value of mine and
once you start prioritizing you start to
have a little bit more bandwidth and I
started to spend it on developing other
high value skill sets when I started to
get in involved with content creation
that took a lot of my time and obviously
that's completely changed my life but
that was a decision that I had to make
in the first year of college so that's
something that I prioritize and sure
that I did every single day being able
to prioritize is a huge huge component
component of not just your academic life
but if you want to have success in other
domains of your life you must apply it
in those as well step number three is
execute you've done the leg work you've
created a calendar for yourself that
will actually be suitable that will
hopefully be enjoyable along with being
productive now that that's been done
it's your ability to apply yourself and
people don't realize that the techniques
that you utilize in your working bouts
matter because that's how you save a lot
of time that's how become extremely
efficient and that's where the Learning
System is going to apply which is a
bunch of evidence-based techniques that
I've designed in a system to easily be
able to get the most out of your time
right so it's what you do before class
during class immediately after class and
for your revision I've spoken about this
a whole lot but why do we do that why do
we go ahead and utilize all these
techniques across the board it's so that
you're not spending a whole lot of time
and you can still excel at the highest
level and I've shown that right I've
shown that in b medical engineering
while do both my bachelors and Masters
I've been able to be extremely efficient
with it because there's a system
involved of evidence-based techniques
that are really encourage you to apply
as well so when you're executing think
about execution with efficiency and that
can be done with the Learning System and
the academic sphere and I also want to
mention that here is a really really
important time for you to start
embedding techniques that will further
prevent procrastination right so the
first two steps are going to be really
really important the planning and the
prioritizing but here when you're
executing as well embed the 5 minute
rule right apply the 321 method go ahead
and utilize any version of the Pomodoro
Technique in terms of the amount of time
maybe you're not 25 minute work sessions
but you're a 45 minute work session
person but split it up like that so you
can ensure that you're not
procrastinating we know that
procrastination happens not because the
task is extremely overwhelming in it of
itself because there's an underlying
emotion tied to that task and so maybe
you're a perfectionist and you have
started a piece of work but you're
afraid of messing it up so you won't
return back to it maybe it's a feeling
of guilt you lead a team but you've been
procrastinating on a piece of work and
now you don't want to return back to it
there are these feelings that are
associated with it it can be fear it can
be a lot of different emotions but that
ultimately stops us and makes it a lot
more complicated than it needs to be and
what's the best remedy for it you make
the initial task a lot less daunting so
those techniques that I just mentioned
will help you in doing that and enough
spoken about that exhausted in the past
before but it's because it's extremely
beneficial for this stage three in
execution allowing you to get the work
that you need to get done when you need
to do it and also utilizing the
techniques and the Learning System to
ensure that the work that you're doing
is efficient as well step Number Four
review and I've been saying this for
quite a long time but time blocking is a
skill being able to create effective
schedules for yourselves where it's not
just work but it allows you to have time
for rest and play and spontaneous
activity allows you to be creative like
those things that you want to embed in a
really good calendar takes time and it's
your ability to think like an engineer
and reflect on the things that have
worked really well and that haven't
worked well and then tailoring it
towards your strength and continuously
refining it over time and actually a
really big tip that I would provide for
you is get in the habit I know I just
recently got an Apple Watch and this has
been phenomenal in helping me do this
but even your phone or even your
computer or you can even bring a
separate timer for this but I want you
to start timing your tasks especially
the ones that occur frequently and why
that's the case is because a lot of
times we think a task takes a certain
amount of time only to realize that it
actually takes more than that right so
for example you might say you know what
I'm going to a lot 40 minutes to go work
out right it's probably going to be more
than 40 minutes cuz you require yourself
to change into a new outfit you have to
get your belongings and then you have to
commute to the gym and then you have to
do your training session and you have to
come out of it and come back home and so
that might take you a total of an hour
and that's 20 minutes right there that
will likely negatively impact the
remainder of your schedule once you get
a better awareness by timing your task
just get in the natural habit of doing
that the better you will be at
allocating the appropriate time blocks
per task and that really really does
make an incredibly large difference this
way you don't necessarily feel extremely
rushed while still being mindful of
Parkinson's law ensuring that we're not
just wasting our time with that being
said that was a very high level overview
of the system that I utilize again
summary plan prioritize execute and
review if you can apply those steps in
the academic sphere in your working
sphere in your entrepreneurial sphere it
will be extremely beneficial and ensure
that you are one step closer to
maximizing your potential if you have
any questions at all leave them in the
comments below I'd be more than happy to
respond to it give this video a thumbs
up and of course subscribe until next
time take care of yourselves I love you
guys so much and I'll see you all at the
top
a
[Music]
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