Simulasi Animasi Proses Pengadaan Barang - Akademi Komunitas Semen Indonesia

Summary

The video script outlines a detailed procurement process within an organization. The head of the logistics sub-section is tasked with managing the procurement of goods by coordinating with various sub-section heads. After compiling a list of required goods, a procurement budget plan is developed in collaboration with the finance sub-section. The logistics team then selects suppliers, negotiates terms, and finalizes agreements. Once goods are delivered, the receipt team, led by the logistics head, ensures proper processing and delivery, adapting to the specific needs of the ordered goods.

Takeaways

• 😀 The head of the general section instructs the head of the logistics sub-section to procure goods based on a letter of instruction from his superiors.
• 😀 The head of the logistics sub-section creates a disposition sheet to request each sub-section head to list the goods needed for procurement.
• 😀 Sub-section heads check the availability of goods and record the details in the 'goods needed' form.
• 😀 After preparing the list, each sub-section head submits it to the head of the logistics sub-section for procurement actions.
• 😀 The head of the logistics sub-section meets with the head of the finance sub-section to plan the procurement budget.
• 😀 The head of the finance sub-section creates an e-rab or goods budget plan, which is then presented to the head of the general section for ratification.
• 😀 The head of the logistics sub-section selects software suppliers based on their ability to provide the necessary goods, discount facilities, and convenient payment and delivery methods.
• 😀 The logistics sub-section head issues orders for goods, including a work agreement for shipping arrangements.
• 😀 When goods are delivered by the selected supplier, the receipt process is handled by the goods receipt team, led by the head of the logistics sub-section.
• 😀 The goods receipt process is tailored to the type of goods ordered, ensuring smooth delivery and processing.

Q & A

What is the primary role of the head of the logistics sub-section in the procurement process?

The head of the logistics sub-section is responsible for coordinating the procurement of goods by preparing procurement plans, meeting with the finance sub-section head for budgeting, selecting suppliers, and overseeing the delivery and receipt of goods.

How does the logistics sub-section head gather the list of required goods?

The logistics sub-section head instructs each sub-section head to prepare a list of goods needed. Each sub-section head then checks the availability of goods and submits the finalized list to the logistics sub-section head.

What role does the finance sub-section head play in the procurement process?

The finance sub-section head collaborates with the logistics sub-section head to create a procurement budget. Once the budget is prepared, the finance sub-section head meets with the head of the general section to ratify the budget.

How does the procurement budget get approved?

The procurement budget is created by the finance sub-section head and then reviewed and ratified by the head of the general section based on the recap provided.

What factors are considered by the logistics sub-section head when selecting suppliers?

The logistics sub-section head considers the type of goods, unit specifications, discount facilities, payment methods, delivery methods, and the overall convenience of obtaining the necessary logistics supplies when selecting suppliers.

What is the next step after a supplier is selected?

After a supplier is selected, the logistics sub-section head places the order and includes a work agreement for shipping the goods.

What happens after the goods are delivered?

Once the goods are delivered, the goods receipt team, chaired by the head of the logistics sub-section, conducts the receipt process, ensuring that the delivery is in line with the order and verifying the items received.

What is the purpose of the disposition sheet in the process?

The disposition sheet is used by the logistics sub-section to order sub-section heads to prepare a list of goods needed. It helps in organizing the procurement process by gathering information on required goods.

How does the process of verifying goods availability work?

Each sub-section head checks the availability of goods and records the status in the 'list of goods needed' form. This helps to determine which goods need to be procured.

What is the significance of the work agreement in the procurement process?

The work agreement is crucial because it formalizes the shipping and delivery terms with the supplier, outlining the expectations regarding delivery methods, timelines, and any other logistics considerations.