(3 Soft Skills) Soft Skills (how to go about your presentation) Session 3 Part 1
Summary
TLDRIn this online teaching and learning video, the host discusses the importance of soft skills in creating presentations, a crucial tool for various professional and educational settings. The session emphasizes the need to consider the audience, logistics, and content delivery, advocating for a systems perspective. The host also stresses the importance of pre- and post-presentation activities, suggesting that a successful presentation involves more than just the slides. The video promises a follow-up on how to write and create slides from a philosophical standpoint, aiming to keep the content engaging and under 15 minutes.
Takeaways
- 😀 The importance of soft skills and their role in presentations was introduced in a previous video, emphasizing their relevance in various aspects of life.
- 🎨 The presenter encourages audience participation and discussion, highlighting the value of a diverse community in learning and sharing experiences.
- 🔗 The video provides links and resources in the description for further learning and reference.
- 📢 The presenter requests viewers to subscribe and turn on notifications to stay updated with the channel's content.
- 🚫 The script warns against overusing animations in presentations as they can be distracting and detract from the message.
- 📚 The presenter mentions using textbooks and popular books to prepare content, combining knowledge of soft and hard skills.
- 🤔 The audience is asked to reflect on their own presentation preparation methods, including their philosophy and approach.
- 👥 The significance of understanding the audience is stressed as it sets the tone for the presentation's content and delivery.
- 🏢 Logistics and the physical aspects of a presentation, such as location and technology, are highlighted as crucial for a successful presentation.
- 🕒 The script introduces the concept of 'pre', 'post', and 'some time later' activities, indicating that preparation and follow-up are continuous processes beyond the actual presentation.
- 👕 Dress code and the formality of the presentation are adapted based on the audience and the context of the presentation.
- 📈 The presenter suggests having extra slides prepared for questions and additional information, emphasizing the importance of being ready to engage with the audience's inquiries.
Q & A
What is the main topic of the video session?
-The main topic of the video session is creating presentations, focusing on the use of PowerPoint for various purposes such as meetings and courses.
Why is it important to watch the introduction to soft skills video before this session?
-It is important because the introduction to soft skills video provides a comprehensive overview of soft skills, their importance, and their definition, which is foundational knowledge for understanding how to create effective presentations.
What is the presenter's stance on using animations in presentations?
-The presenter is not a big fan of animations and advises against overusing them, as they can be distracting and take away from the content being presented.
What does the presenter suggest should be considered when preparing for a presentation?
-The presenter suggests considering the audience, logistics or physics of the presentation, the content, and how the content will be delivered as essential aspects of preparation.
What is the 'systems perspective' mentioned by the presenter when preparing for a presentation?
-The 'systems perspective' refers to thinking about the presentation as a whole system, including the audience, the logistics, the content, and the delivery method, and how they all interact with each other.
What is the significance of understanding the audience when preparing a presentation?
-Understanding the audience is significant because it sets the tone for the slides and the content delivery. It helps tailor the presentation to meet the needs, interests, and expectations of the audience, making it more effective.
What are some logistics considerations mentioned for a presentation?
-Logistics considerations include the location of the presentation, the technology available (e.g., type of computer, screen), transportation to the venue, weather conditions, and the room setup (e.g., number of participants, presence of an LCD screen).
Why is it important to consider the 'physics' or logistics of a presentation?
-Considering the logistics is important because it ensures that the presenter is prepared for the physical aspects of the presentation venue, which can impact the success of the presentation. For example, knowing the location and technology available helps avoid technical issues.
What does the presenter mean by 'pre' and 'post' activities related to a presentation?
-'Pre' activities refer to the preparations made before the actual presentation day, such as studying the audience and preparing the content. 'Post' activities refer to actions taken after the presentation, like following up with the audience or sending updates about the product.
Why should a presenter have extra slides prepared for a presentation?
-Extra slides are important as they can provide additional data, graphs, or information that may be needed to answer questions or elaborate on points raised during the presentation. They also show preparedness for unexpected inquiries from the audience.
What is the presenter's advice regarding the inclusion of business contact information in a presentation?
-The presenter advises to always include business contact information in a presentation because it allows interested parties to follow up after the presentation, which could lead to business opportunities.
Outlines
📽️ Presentation Skills and Soft Skills Discussion
The speaker welcomes the audience to a channel focused on teaching and learning soft skills. They emphasize the importance of watching an introductory video on soft skills before proceeding. The session's main topic is creating presentations, a skill crucial for various aspects of life, including meetings and courses. The speaker invites audience participation through comments and encourages a respectful environment considering diverse cultures and backgrounds. They also remind viewers to subscribe and turn on notifications for updates. The video contains a humorous moment with a slide malfunction, highlighting the speaker's stance on not overusing animations in presentations. The speaker references textbooks and popular books as sources for their content and seeks to understand the audience's preparation methods for presentations, advocating for a systems perspective and practical examples in future discussions.
🎯 Understanding Your Presentation's Audience and Logistics
This paragraph delves into the importance of understanding the audience for a presentation, as it dictates the tone and content delivery. The speaker discusses the need to consider the audience's composition, such as children, engineers, or potential customers, and how their motivations and familiarity with the presenter can affect the presentation's approach. Logistics are also highlighted, including the location, technology, and transportation to the venue, as these factors can significantly impact the presentation's success. The speaker introduces the concept of pre-, post-, and sometime later activities, emphasizing that presentations involve more than just the in-room delivery. They also touch on the importance of adapting to the audience's expectations and the necessity of follow-up after the presentation to maintain engagement and address questions or potential sales opportunities.
👔 Preparing for Presentations: Audience, Logistics, and Content
The speaker continues to elaborate on the preparation process for presentations, focusing on the audience, logistics, and content. They advise considering the audience's background and motivations to tailor the presentation effectively. Logistics such as venue, attire, technology, and timing are discussed, with the speaker stressing the importance of being punctual and prepared for any technical requirements. The speaker also addresses the need for extra slides to handle questions and additional information that may arise during the presentation. They emphasize the importance of making the content relevant and interesting to the audience, protecting business secrets, and including copyright and credits where necessary. The paragraph concludes with a reminder to personalize the presentation and to always have a slide with business contact information for potential follow-up opportunities.
Mindmap
Keywords
💡Soft Skills
💡Presentations
💡PowerPoint
💡Animations
💡Diverse Community
💡Systems Perspective
💡Logistics
💡Content Delivery
💡Preparation
💡Post-Presentation Activities
💡Hybrid Presence
💡Business Contact
Highlights
Introduction to the importance of soft skills and the focus on creating presentations as a common tool in various life aspects.
Invitation for audience participation and discussion in the comments, emphasizing the importance of respecting diverse cultures, religions, and expertise.
Reminder to subscribe and turn on notifications for the channel to stay updated with new videos.
Discussion on the overuse of animations in presentations and the presenter's personal preference for minimal use to avoid distraction.
Reference to the presenter's preparation method by combining information from textbooks and popular books on soft and hard skills.
Engagement with the audience by asking about their preparation methods for presentations and sharing personal approaches.
Emphasis on considering the audience, logistics, and content mechanics when preparing for a presentation.
Highlighting the importance of understanding the audience's background and motivations to tailor the presentation effectively.
Explanation of the 'systems perspective' and 'phased perspective' for time-sequential presentation preparation.
The need to consider logistics such as location, technology, and dress code when preparing for a presentation.
Importance of pre- and post-presentation activities, including preparation and follow-up with the audience.
The presenter's approach to adapting presentations based on the audience, such as engineers, children, or potential customers.
Discussion on the presenter's personal experiences with different presentation setups and environments.
Advice on preparing for hybrid presentations, ensuring engagement with both in-person and online participants.
Recommendation to have extra slides prepared for questions and additional information during the presentation.
The presenter's next video will focus on writing and creating slides from a philosophical perspective rather than a technical one.
Transcripts
hello everyone welcome back to fun
online teaching and learning channel
i'm glad to see you here again for soft
skills discussions
if you did not watch the introduction to
soft skills
please do so because there we made a big
introduction to soft skills and why they
are important and what are they
today's session is
creating presentations because this is
one of the things that we use all the
time for meetings for courses
for most of the stuff that we do in life
which is using powerpoints
so let's start
during
the recording please feel free to
contribute to the content and discuss it
the content below by commenting
and then also bring your own experience
and own voice
let us how we're doing and just doing
that be mindful to different cultures
religions backgrounds and expertise we
are proud to have a diverse community so
let's
be mindful to each other
you can find links in the description if
there's any video or anything like that
in the any resources in the recording
you will find it in the description
one last thing before i move on please
subscribe to the channel and then turn
on notifications so you can be notified
for the next video
let's deep dive
oops
oops oh my goodness what's happening in
the slide
what is that oh my goodness
oops it's we're not done yet i guess
a lot of animations
so
did anything disturb you in this slide
is that a good slide
would you start the presentation with
the slide
so i'm kind of showing off my skills
that i know animations right
but it's so much distracting
i'm not a big fan fan of animations i
use them
but uh i don't want to overuse them i
don't want to use them too much you know
and i'll show you why
these are the references that i used
when i'm preparing the slides for you
i read textbooks and i read popular
books about soft skills and hard skills
and i kind of combined them in my videos
what are we gonna see today uh i wanna
ask you how do you prepare yourself to
your presentations and i'll talk about
how do i prepare myself
i will i will tell you my approach which
you may want to adapt for your
presentations its systems perspective
and also we will talk about powerpoint
techniques and with some examples and
hands-on activities
okay
so here's my question how do you get
prepared to your presentations i'm not
only talking about how to how to type
have to you know change colors in
powerpoint slides
but how do you get prepared what what's
your philosophy in in when your task to
get a presentation
let's hear
your experience okay
think about what worked for your
presentation what did it work what
failed what expect of your presentation
failed or was successful did you have
any mitigation plans
what was the result and consequences for
example if this is an interview and if
you fail probably
you're not hired
okay so
please comment below and with your with
your experience
but let me explain you how do i think
about getting prepared to presentations
okay
so these are examples from my
presentations
so let's think about uh
this one so as you can see
uh the audience is different in all of
them here you can see
in their adult here you can see their
kids and here you don't see them really
but
that's fine
uh the the room is different right this
is kind of a computer lab and this is
kind of a classroom type of stuff
and you can also see like we use
different uh screens right here there is
two screens here there's one
but all the computer labs you can see
what is open here
and here is just a regular lcd screen
and also
here i turn my back to
screen
right
here the presenter
seems like
almost touching the screen and see the
screen so
he is kind of
explaining and trying to explain
something in detail okay
so
i want you to think about you know
your presentations to a system's
perspective and also a phased
perspective kind of time sequential
perspective okay
so what do i mean by systems perspective
so in all the presentations when you're
tasked with a presentation when you have
to make a presentation think about your
audience who is your audience okay are
they elementary school kids are they
engineers
are they totally strangers are they
potential customers
okay audience is important because they
are set to tone for your slides
and this is content how you deliver the
content will you have
videos will you have
you know props are you going to print
out something what's going to be in your
slides think about that perspective
because that's going to be very
important how you prepare and deliver
your presentation
and think about also logistics or
physics of your presentation
where is it
okay what building which room
is that a computer is it a mac or is it
a dell is it a microsoft
okay do they accept you know thumb
drives or do you have to connect to your
laptop
how do you get there are you gonna go
there with a cab with the taxi or
are you gonna walk there you know is it
your school is it nearby can your bike
you know all these things it's is it
raining do you need an umbrella even
that is important right
because for me
the success lies in between
and what i mean here is
think about a presentation you did great
you study your audience and you did the
great
content but you couldn't find the
building and then street
so you couldn't present it
that's a you know disaster right
so you have to be successful in three of
these at least so this is even like
before you're opening up your laptop and
and turning on your laptop and opening
up the slides right
you have to think of your audience
mechanics logistics physics
and the content and how you deliver the
content okay
you don't want to miss a
miss your presentation just because you
couldn't find the
building
the other thing i want you to think
about when your task with the powerpoint
slides is
recognize and
prepare for the faces
let's say this is your
actual presentation day and
time right so there are things that you
need to do before in pray
what what i call pre and then there are
things that you need to do after your
presentation
and i call it post
and then there are things that you need
to do a few weeks later a few months
later which i label it as some time
later
that you need to do so presentations
doesn't does not start
when it starts in the in this in the
room and then it doesn't finish when
you're done with your presentation in
the room okay
there are pre-preparation there are post
activities that you need to do and then
there are things that you need to do
sometime later
so now let's consider
how do we get
how this presenter gets prepared right
so for example from an audience
perspective you already know from a
mechanical physics perspective look at
the dress right it's kind of more formal
ceramic tie here it's a t-shirt this is
kind of
casual formal right
so definitely we understood what's who
is our audience right and all the
preparation level also will change
okay so now look at this photo from
physics
audience and content perspective
let's look at audience right who is your
audience right are they engineers are
they kids uh are they your potential
customers and what are their motivation
right if somebody is just sending them
there to be just to be there
then they will not be motivated and your
job is difficult okay are they total
strangers who are they are why they are
there there they will have some
questions right you want to follow up
with their questions and that's why i
said
uh post post presentation activities and
sometime later activities you need to
follow up with the
with the audience for example one of
them one in dubai you may be more
interested than others buying your
product so you want to send them an
email and update about your product a
few weeks later right
so
are they from your company school class
do they know you do you know them
and also think about uh you know what is
in them
what is in this for them right this is
how you can motivate them if you work if
you study your audience and
you can find some relationship you know
what they are doing and what is the
content of this presentation so what is
in this for them you want to make sure
that
they will learn something right
how about physics mechanics or logistics
right where where is the place what
building how do you get there right what
is the technology in there are you gonna
do you need props uh what is your dress
code like in the photos right is it
gonna be formal sweet and tie or
casual former or just casual right
and technology what's the technology are
you gonna use overhead mics are you
gonna use a you know uh mac or microsoft
computers uh what are you gonna use
right how are the utilities where where
are they how long does it take to take
go to utilities right let's say you're
presenting all day right or four hours
you need to make
restroom breaks if the restroom is 10
minutes away if you give a 10 minute
break then people will be late either
miss your
that session or they will just not be
involved in the session and you're gonna
lose your audience okay
nowadays it's more important to think
about your audience and physics from a
hybrid presence perspective so you may
have some audience and participants in
the classroom as well as you may have
some
some online right syncing with zoom so
if you are doing any activity in the
classroom you have to think about how to
apply that activity to the people on
zoom right
so you may want to also you don't want
to neglect
the ones that are joining
over zoom so you wanna ask like hey
zoomers do you have any questions or you
wanna you wanna instruct them how to ask
their questions into the classroom okay
how do you get there what time do you go
is there a traffic
are you gonna use uber or you know
how long it is going to take is it
raining is it snowy is there a parking
guy a lot of the times i'm late for
you know some some kind of meetings
because the parking lot is full right
what are the room conditions is there
one door how many students will be there
how many participants will be there
that's also important you know because
you're gonna
print out your maybe some of your slides
you wanna bring some props you wanna you
know do this kind of stuff
so you to understand the room conditions
as well is there an lcd screen is there
not we have to print all the slides and
these are also important
and one last thing is about content okay
is what you're talking about is business
secret right please
you don't want to share your business so
you want to carefully you know detail
your slides to avoid any business secret
please include copyright and credit
okay the content needs to be interesting
and meeting a need or pain of the
customer or the participants okay always
have be ready for questions what you can
do you can always say like you can
interrupt me for any questions during
the presentation or you can also say
please save your
questions to the last 15 minutes
when i'm done because you may have some
of the answers already in the slides
right so that's a good thing to tell the
audience that they are valuable and
you're expecting their questions but
just
you wanna know uh they you wanna let
them know when they can ask questions
extra slides
i would love to i would always like to
have extra slides
you know
assuming there will be questions you
might you want to prepare some
some extra slides with data with some
graph with some more information with
references so you can
jump on the slides if you need to okay
usually you know always have a 10
percent of your
presentation deck in the extra slides
for example if you have
10 slides you want to have one or two
extra slides okay by the way slides must
be yours you can use someone else's work
or you can use one of your previous work
a few back a few years ago
but you want to make it yours right we
could change it make it yours rehearse
your slides and we will talk about this
in the next video when we when we
discuss the presentation of the slides
okay but it must be yours yours okay
always include your business contact
because uh they may wanna you know they
are not interested in the meeting but
when they went back to their company
they may say okay now we wanna buy this
product so they will they'll be
shuffling your slide they'll try to find
your emails for business contact okay
always have a slide for business contact
it's also good
it's also a good practice to
deliver and deliver your business
a car if you have one okay
so
now next video will be
how we write and create the slides it's
not from a technical perspective but
it's more again philosophical
perspective because i want to keep my
videos
under 15 minutes okay
all right and i will see you in the next
session thank you
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