How to use Google Keep - Tutorial for Beginners

Summary

In this video, Scott Friesen from Simpletivity provides a comprehensive guide to Google Keep, covering essential features like note creation, reminders, collaboration, checklists, color-coding, and organizing with labels. He explains how to use Google Keep's search capabilities, settings, and different views to stay organized and productive. The video also introduces SaneBox, an AI-powered tool to declutter your email inbox by learning your habits and moving less important messages out of sight. A special offer for Simpletivity viewers is available through the provided link.

Takeaways

• 😀 Google Keep allows you to quickly create notes without needing a title, but you can choose to add one if you prefer.
• 📅 You can set reminders in Google Keep, either by date/time or location, to help you stay on track with tasks.
• 📱 Location-based reminders work best on mobile devices, notifying you when you're near a specified place, such as a store.
• 📝 You can collaborate with others by sharing notes via email, allowing for real-time updates and changes.
• 🎨 Notes in Google Keep can be color-coded, helping you organize them visually based on importance or category.
• 🖼 You can embed images directly into notes, making it easy to add visual context, and remove them if needed.
• 📂 Archiving notes in Google Keep moves them out of the main view but keeps them accessible in the archive folder for future reference.
• 🚫 Deleting notes is permanent, whereas archiving allows for easy retrieval without cluttering your main note feed.
• ✅ Google Keep offers the ability to create checklists, where you can tick off items as you complete them, such as grocery or to-do lists.
• 🏷 Labels are a powerful tool for organizing notes by category, and you can add multiple labels to a single note for better categorization.
• 🔍 Google Keep provides a search function that allows you to filter notes by type (e.g., images, labels, collaborators) to quickly find what you need.
• ⚙️ In settings, you can customize your note and reminder preferences, including enabling a dark theme for a more comfortable user experience.

Q & A

What is the primary purpose of Google Keep?

Google Keep is a note-taking and organization tool that helps users create and manage notes, reminders, and to-do lists. It allows for easy categorization, organization, and sharing of notes, making it ideal for personal and professional use.

How can you add a new note in Google Keep?

To add a new note in Google Keep, simply click on the 'Take a note' field on the main screen. You can then start typing text or add other elements like links, images, and voice notes.

Can you edit notes in Google Keep once they are created?

Yes, you can edit notes in Google Keep. After creating a note, click on it to open it, and you can modify the text, add images, set reminders, or even change the color of the note.

What are the benefits of using location-based and time-based reminders in Google Keep?

Location-based reminders in Google Keep allow you to receive notifications when you're near a specific place, such as a grocery store or work. Time-based reminders alert you at a specific time, helping you stay on track with your tasks or appointments.

How do labels help organize notes in Google Keep?

Labels in Google Keep help categorize and organize notes by grouping them under specific topics like 'Work' or 'Personal.' This makes it easier to filter and search for notes related to a particular subject.

What is the difference between pinning notes and archiving them in Google Keep?

Pinning notes keeps them at the top of your Google Keep screen, making them easy to access. Archiving, on the other hand, hides notes from the main view but keeps them stored for later retrieval without cluttering the interface.

Can you collaborate on notes with others in Google Keep?

Yes, you can collaborate on notes in Google Keep by sharing them with others. This allows multiple people to view and edit the same note, making it ideal for group tasks or projects.

What is the 'Trash' section in Google Keep used for?

The 'Trash' section in Google Keep holds deleted notes for seven days. During this time, you can recover them if needed. After seven days, the notes are permanently deleted.

How can you search for specific notes in Google Keep?

Google Keep provides a robust search feature that allows you to filter notes by labels, colors, or content type (such as images or checklists). This makes it easy to quickly find the notes you're looking for.

What is SaneBox and how does it help with email organization?

SaneBox is an email management tool that automatically organizes your inbox by sorting emails into different folders. It uses artificial intelligence to learn from your email behavior, ensuring that you only see important messages, helping you maintain a clutter-free inbox.