BioTime 9.5 Introduction Training (English)

Summary

The video introduces Biotime 9.5, a new software release packed with advanced features to enhance time and attendance management. The speaker highlights improvements such as a customizable dashboard, multi-level approval workflows, flexible shift schedules, and upgraded frameworks (Python, Django, Apache). New functionalities include biometric synchronization, enhanced report generation, multiple Zoom account support, and payroll integration. The system also offers mobile accessibility with geofencing and self-service options for employees. Overall, Biotime 9.5 aims to improve security, flexibility, and user experience in workforce management.

Takeaways

• 😀 Biotime 9.5 release introduces several new features aimed at improving user experience and system functionality.
• 📊 A new dashboard feature provides detailed information on personal entry, exit, and real-time status updates.
• 📦 A custom attribute combo box has been added, allowing users to configure and add options beyond simple text boxes.
• 💼 New pay code units feature allows for better report customization, displaying data in a clearer format.
• 🔒 Database operational authentication now requires admin authentication before database backups, enhancing security.
• 📝 Multiple Zoom accounts can now be added, increasing flexibility in managing virtual meetings.
• 📅 A schedule workbench allows for easy creation and management of employee schedules, including break times and timetables.
• 🔧 The framework has been updated to improve performance and security, including Apache 2.4.59, Django 4.1, and Python 3.11.
• 🚨 A multi-level approval workflow system has been introduced, allowing flexible configuration of approval hierarchies.
• 📱 The mobile app supports all software functions, including real-time punching, geofencing, and schedule management.

Q & A

What are the main new features introduced in BioTime 9.5?

BioTime 9.5 introduces several new features such as a detailed dashboard for monitoring personal entry and exit status, a custom attribute combo box in the personal module, an option to add custom options, specifications for uploading images, pay code units in reports, database operational authentication with encryption, and support for multiple Zoom accounts.

How does the custom attribute combo box feature work in BioTime 9.5?

The custom attribute combo box allows users to configure their own options in the personal module. Previously, only a text box was available, but now users can add selection options to customize attributes more effectively.

What enhancements have been made to database operations in BioTime 9.5?

BioTime 9.5 provides enhanced security for database operations by adding authentication and encryption. Administrators are required to authenticate before backing up the database, ensuring greater data protection.

What improvements have been made to Zoom account integration in BioTime 9.5?

In BioTime 9.5, users can now add multiple Zoom accounts to the system. Previously, only one account could be added, but the limit has been increased in this version.

How does the schedule workbench feature function in BioTime 9.5?

The schedule workbench provides users with an overview of the workflow for setting up shifts and schedules. Users can create timetables, assign shifts to specific days and employees, and automatically calculate reports based on attendance data.

What framework and version upgrades have been implemented in BioTime 9.6?

BioTime 9.6 upgraded its framework with Apache 2.4.59, Django 4.1, and Python 3.11. These upgrades enhance system performance, improve security, and ensure a faster interface with more stability.

What is the purpose of the multi-level approval workflow feature?

The multi-level approval workflow allows organizations to set hierarchical approval processes for requests such as leave, overtime, and schedule adjustments. Approvals can be configured for multiple levels, like manager, senior manager, and general manager, ensuring requests are properly authorized.

How does the flexible timetable feature benefit users?

The flexible timetable feature allows users to create non-standard schedules where employees may not have fixed check-in or check-out times. This is beneficial for employees who work varied hours, as the system can automatically calculate attendance without a strict timetable.

What is the purpose of real-time monitoring and auto-calculation in BioTime 9.5?

Real-time monitoring captures employee punch data from biometric devices and pushes it to the software instantly. The auto-calculation system then automatically processes attendance data, removing the need for manual calculations each time a transaction occurs.

What mobile application features are available in BioTime 9.5?

The BioTime 9.5 mobile application allows employees to punch in remotely, request leaves, check approvals, and receive notifications. It also supports geofencing, ensuring employees can only punch in within a predefined geographical boundary.

Outlines

00:00

🌅 Introduction to Biotime 9.5

Betty from the software development team introduces the new release of Biotime 9.5, highlighting its enhanced features aimed at improving user experience. The interactive session will follow the presentation of the features. The key upgrades include a new dashboard and several feature enhancements, such as custom attributes, combo box configurations, and pay code units in reports. Additionally, database authentication, encryption, and multiple Zoom account integrations are emphasized.

05:00

📊 Workflow, Schedules, and Auto-Calculations

The second paragraph elaborates on workflow management within Biotime 9.5. Betty introduces a schedule workbench, which allows users to create and assign timetables to employees and track their activities. The software offers automatic calculations for attendance and generates reports efficiently. The upgraded framework, which includes newer versions of Apache, Django, and Python, is also discussed, ensuring enhanced system performance, security, and ISO certifications for data protection.

10:03

💻 Multi-Level Approvals and Flexible Shifts

Biotime 9.5 introduces a multi-level approval workflow system where requests like leave, overtime, and manual punches can go through a hierarchy of approvals, from managers to general managers. Flexible shift schedules are also covered, allowing users to assign flexible or fixed timetables. The system automates calculations based on schedules and overtime rules, improving accuracy in time management.

15:06

🕒 Attendance, Overtime, and Manual Adjustments

This section provides an overview of the attendance system, where users can manage approvals, manual punches, overtime settings, and flexible work hours. The system allows the configuration of custom rules for compensating late arrivals and handling overtime based on predefined levels. Global rules can be set for weekends and holidays, which are reflected in the reports.

20:06

📱 Mobile Application and Geofencing

The mobile application associated with Biotime 9.5 is introduced, enabling remote employees to punch in, request leave, and view approvals. The app includes geofencing, which restricts punches to specific geographical locations based on set coordinates. Other features include real-time syncing of biometric templates, scheduling, and device management.

Keywords

💡Biotime 9.5

Biotime 9.5 is the new software release being introduced in the video. It represents the upgraded version of the Biotime system with enhancements and new features aimed at improving user experience and efficiency. The speaker highlights several additions and improvements included in Biotime 9.5, such as custom attributes, multi-level approval workflows, and flexible scheduling options.

💡Dashboard

The dashboard is a key feature in Biotime 9.5 that provides users with an overview of important information such as employee status (in or out), attendance records, and real-time monitoring. It serves as a central interface for viewing and managing data, allowing for quick decision-making and improved user accessibility to system insights.

💡Custom Attribute Combo Box

The Custom Attribute Combo Box is a new feature introduced in the Biotime 9.5 software, allowing users to add options for custom fields in the personal module. Previously, only text boxes were available, but now dropdown menus can be used, giving users more flexibility when configuring custom attributes for employee data.

💡Multi-level Approval Workflows

This feature in Biotime 9.5 allows organizations to set up approval hierarchies for various tasks like leave requests, overtime, or schedule changes. The workflow can be configured so that requests pass through different levels of management for approval, such as managers, senior managers, and general managers. This ensures that organizational processes follow a structured approval path.

💡Flexible Shift Schedules

Flexible Shift Schedules allow employers to create timetables that are adaptable to varying employee work times. In Biotime 9.5, users can set up both normal and flexible schedules, making it easier to accommodate different working hours for employees who may not have fixed start and end times. This enhances the system's flexibility in managing diverse work arrangements.

💡Auto Calculation System

The Auto Calculation System in Biotime 9.5 automates time calculations for attendance, overtime, and other employee time data. Once data is entered or synced with the system, the calculations are automatically processed without the need for manual input, reducing errors and increasing efficiency.

💡Real-time Monitoring

Real-time Monitoring refers to the system’s ability to track and display data as soon as it is captured, such as when employees punch in or out using biometric devices. In Biotime 9.5, real-time monitoring enables managers to keep an up-to-date view of attendance and exceptions, improving response times and decision-making.

💡Geofencing

Geofencing is a feature that allows employers to set specific geographic boundaries within which employees are allowed to punch in or out of the system. Biotime 9.5 provides the ability to configure latitude, longitude, and radius settings for employees, ensuring that attendance can only be recorded within predefined areas, often useful for remote or field workers.

💡Mobile Application

Biotime 9.5 includes a mobile application that allows employees to access the system remotely. Through the app, users can punch in or out, view schedules, send requests, and receive approval notifications. The mobile app extends the functionality of the software to employees working outside the office, offering a flexible and convenient way to manage attendance and workflows.

💡Multiple Zoom Accounts

This feature in Biotime 9.5 allows users to add and manage multiple Zoom accounts within the system. Previously, the system supported only one Zoom account, but now organizations can link several accounts, expanding the integration options for virtual meetings and communication. This enhances the system's ability to accommodate larger or more complex organizations.

Highlights

Introduction of BioTime 9.5 with new features and bug fixes for enhanced user experience.

New dashboard feature displaying detailed in-and-out status of employees.

Custom attribute combo boxes introduced for the personal module, allowing users to add more than just text boxes.

Introduction of image specifications for uploading employee photos, including face visibility guidelines.

Pay code units now displayed with reports for better clarity in payroll and attendance calculations.

Database operational authentication now includes encryption and mandatory admin authentication before backing up the database.

Support for multiple Zoom accounts added, allowing users to manage more than one account simultaneously.

Introduction of the schedule workbench feature, enabling users to manage employee shifts, assign timetables, and generate automated reports.

Upgraded software framework to Apache 2.4.59, Django 4.1, and Python 3.11 for enhanced performance, security, and stability.

Real-time monitoring system and auto calculation feature that automates attendance reporting based on biometric data.

Multi-level approval workflow implemented, allowing hierarchical approvals for leave, schedules, and overtime requests.

Flexible shift schedules introduced, supporting both normal and flexible timetables based on employee work patterns.

Geofencing capabilities integrated, allowing employees to punch in/out only within specified geographic boundaries.

Mobile application mirrors desktop features, enabling remote users to send requests, check approvals, and manage schedules.

Improved API and third-party system integration, including middleware tables and direct database integration options for custom setups.

Transcripts

hello good morning everybody this is

Betty I a part of software development

team today I'm so excited to introduce

you to biotime 9.5 our new release this

version not only comes with The Bu fits

but also uh with several

features and uh the additional features

to enhance your experience if you have

any questions you can ask me by the end

of this meeting we will have an

interactive session so I would like to

start with our new features biot 9.5

comes with several new

features uh I will introduce one by

one yeah this is our dashboard uh here

you can see the details of the person uh

status like in out

status uh I'll will show you an example

here see this is how you will get all

the details personal entry and exit the

other option custom attribute combo BS

that we introduced in personal modu

like this we you will get an option to

add your options also uh before we only

have the option to add the text box uh

now we in introduced this optional

selection boots also you can configure

from here like uh custom attribute you

can add

here like compo box you can add options

also under this one the next feature

that we have added is that we include

some specification under this so you

will get an idea what kind of images you

need to upload visible like face example

and all we have given and the other

feature that we added is the pay code

units displaying the units uh with the

reports uh these are the new features

that included the next topic is like

database operational authentication that

uh also we provide the authentication

before backuping the database and all uh

we are providing the encryption system

and all here so before uh if you are an

admin you need to authenticate before

saving your database the another feature

that we added is multiple Zoom accounts

uh you can add multiple Zoom accounts

before it was like only one you can add

now we increase the limit so these are

all the features that we included in our

system the latest updates schedule

workbench we include the schedule

workbench here I'll will show you

here so from this page itself you will

get an idea how to go through the system

you will get workflow overall idea about

the workflow of our system like uh first

you need to set the break

time here you can add the break time

like then it is direct to the next step

step like you can create create the

timable

here you need to select the timetable

and assign the timable for particular

days you can assign particular employees

for the particular Shi

like from which date to which date you

can select

here okay this is how you can create the

schedules and all so you need to get the

calculation also after that you will get

a reports we have almost 30 kinds of

reports so you can generate the report

after calculating and we have the autoc

calculation system also so you don't

want to calculate each and every time it

will calculate automatically when the

transaction comes to our software

so let's dive into our details of our

9.6 we upgraded our framework with the

latest versions like Apache 2.4 59

version and Jango 4.1 and the python

3.11 these are the versions that we have

updated uh so we can add more features

to the system enhance performance and

increase security faster interface and

stability Improvement we have also

attained ISO certifications and

information security management and data

protection machines analytical dashboard

here we will get an overall idea about

how our system is we will get a summary

of our attendance and all attendance

exceptions realtime monitoring all all

we will get from the dashboard itself no

need to go uh much details we will get

on overall idea and we can take

decisions based on this dashboard itself

Muto sync of biometric templates you can

assign multiple device to the software

and you can assign the device to a

particular area if the two if two

devices are comes under uh same area it

will send data together so it is very

easy to fetch the details of the

employees and you can oll the employee

details uh directly from the device

itself or from the software uh so it

will easily push the data to the

software and we have a realtime

monitoring system whenever you punch

from the device it will comes into the

software and we can the de report and we

have the auto calculation system so it

will calculate automatically when the

data enter into our system the next one

is multi-level approval workflows we

have an approval system and we here we

can set the hierarchy of the uh

Administration administrative so uh you

can send the leave manual punch early

leave schedules over time everything

through this approval system so uh we

can if we set the hierarchy level it

will go through the approvals go for the

approval so uh it is like you can set

the approvals like manager senior

manager and general manager if you

arrange this in same hierarchy you first

manager needs to get approved this uh

request then the it will go to the

senior manager and then it goes to the

uh general manager uh like this this is

just an example you can set your

hierarchy based on your needs flexible

shift schedules we have uh multiple

options to set the time like normal

timet table and the flexible timetables

as you know you can create

like we have an option here to add the

normal timetable and the flexible

timetable if you have a particular

schedule you can sell go for the uh

normal timetable if you don't know the

what time the employee come and go so

you can definitely go for the flexible

timetable so it is more flexible like

you can add any time to uh any time here

so the punes comes in in this time it

will calculate

automatically hope you already know how

to create the timetable shift and

schedules anyway I will explain you for

the new customers I will explain this

once again uh like uh first you have to

create the

timetable we have two options like our

normal timetable and flexible timetable

in our normal timable we have the

options like uh checkin check out and

all we we can give the boundaries also

uh what time uh we need to check in

start uh check out start and all here we

can set the break time UNS scheduled

timing settings time settings what need

to be generated in the report if if an

employees leave or early uh we can set

all the details

here same like over rule also we can set

overtime rule rule settings also here

and the commentation time also we can

set here it means like if an employee it

comes uh five 5 minutes late what what

we need to do like that we can

compensate that hour so we can set that

also here and the another option that we

have is global rule here also you can

set uh the basic settings like weekend

which is which is the weekend weekend

one weekend two we can specify here and

the colors also you can set here this

will reflect in the report see here we

can set the overtime levels like

overtime level means you can select the

overtime uh levels like 41 which from

which range to which range like if an

employee completes over uh 10 hours you

can set like if the employee is going to

sit after 10 hour you can set 10 to 12

it comes under the ot1 uh if you want to

set another level like ot2 you can set

here like 12 if he completes more than

12 hours to 13 hours it will come under

under this ot2 like that you can set

here also and weekend OT and off days

also we can set here so it will all

these things reflect into the total time

card or the reports this is how we are

managing our attendance system and see

if you go through this you can see the

approvals like you can add the manual

low without having device you can add

directly from the software you can

select the employees

like this and also the employees can

send the request for leave overtime

training schedules adjustment and all so

it will go through the

approvals I already mentioned the

workflow uh we have an approval level so

all this request go through the

approvals so all the hierarchy should

approve this thing then only uh they can

use this Le here also you can select the

employees start the Le starts from which

dat to which

date so we can mention what kind of Le

you're

taking this is go through all the

approval levels this is now it is auto

approv because I am loging as an admin

like this you can set the overtime also

overtime training schedule adjustment

all these things you can set and it will

go through the approval levels benefit

management is you can set the leaves

everything here you can set leaves for

some particular employes so it will

whenever they take the leave particular

leave it will reduce from their uh

cumulative leave only so we have an

option for carry forward and to we can

assign the leave for the particular

employees I mean

here we have an option to set the

holidays so it will reflect into our

reports we have different kinds of

reports like total time card you will

get an option

slide you can generate all the details

in this reports like this remaining time

unscheduled total leaves total OT like

this break in breakout everything you

can generate from here and this is the

option for manual calculation you can do

the manual calculation if the auto

calculation sometimes

work not working you can use this manual

calculation anyway our auto calculation

is working perfectly you don't want to

use this every time see here you can set

the calculation time also if anybody

missing uh from the a calculation you

can set the time so it will cover all

the employees and calculate within that

time so if we move to the device

module you can add the device from

here and we have a mobile application

also comes with this software there also

you can send the request and you can see

the approvals announcement notification

everything you can manage from the uh

mobile itself uh whatever features that

we have get into the software will it

will be available in the mobile also so

it's particularly for the remote users

like the employees who is working

outside they can punch from the mobile

and we have an option like T fencing we

can set the uh boundaries of the

particular employee if

one employee is going outside and we can

set the boundaries of that employees so

they can only punch within that boundary

also so the geogra geographical

locations that we can specify

here here we can specify the latitude

and longitude and set the radius so with

that particular employee can punch

within that radius only this are the

other features that we have

configurations I like you should you

should enable this registration device

we are trying to enroll a particular

employees from the device if we enable

this only the time means the biop photo

will be sync with our system so we

should be careful always uh we need to

enable this if we are trying to enroll

the employees from the

device so we can set here the data sync

mode real time if you want real time you

can select here timing on what time we

need to sync the data from the device uh

we can select that also uh or else we

can select manually we have an option to

push

manually this here we can set the data

transfer setup like how often we need to

push the data from the device we can set

here and set the def time zone of the

device also here uh this option is for

Name download but if some employees

don't like to uh enroll their names in

the software so uh this also we can

restrict from here so uh if we oll name

photos everything in the device if we

enable this option only when the name

comes to our soft like that we have an

option uh we have other modules like

Access Control payroll system here you

can calculate the basic pay roles of the

employees and in system we have the

option for L up settings like AC

directory integ integration that we can

do from here uh you need to get the

field name from the directory just uh

input the corresponding uh field names

here like employee like SN name first

name given name like that uh we can map

the corresponding attribute from the ATT

directory and uh just same here and we

can set it uh intervals also like we can

set up using

intervals yeah we can set here auto sync

like daily we can set the frequency like

daily weekly monthly so whenever ever an

employee is enrolled in the at you

directly it it is into the software

based on this frequency like weekly and

monthly daily so these are the major

features that we have and we have an

option for set the WhatsApp in we have a

WhatsApp integration alert settings like

if one employee is late or something we

can uh give an alert to the

administration is like for leave

overtime training all this have uh alert

settings so we can say that also based

on the intervals it will go all the

alerts to the particular administrator

next one is

user we can set the privilege of the

users here we have an option to set

multiple uh add multiple administra

administratives here and set the

priorities like set the access levels we

have an option first we you need to

create a

group then T

group here you can give the access of

particular

Administration like if you want to give

the access to the personal module you

can enable all these modules if you

don't want to give access to the device

module you can disable this one like

that you can set the

group then you need to create the user

like

this either we can make the admin as a

super user or as a normal user if it is

a normal super user can have privilege

to all department and all area but for

the subusers you we can set the

authorized department for so they will

get access to that particular Department

only not to all department and likewise

we can set the areas also group also

group like access levels we can set the

access levels like before previously I

set an access level only to the personal

module so this particular admin will get

an access to the personal module

like that we can set the department and

area this is the mid table option uh

like that we have uh an option to

integrate with the third party system

like we are providing the apis and we

can directly integrate with the database

also so the how we are integrating is

like we are providing some middleware

tables so you just want to push your

data to the middleware tables it will

integrate directly to software so it

will uh sync all the data to our

software so just uh provide the details

first name last name like that this

details only some details you need to

provide in your system or you can push

directly to our database so uh we will

uh fetch all the details from that

particular middleware table and uh

provide it to our software like area

position Department all these things we

can uh you can push to the middle word

table our integration will be more

easier and we will be having an uh in

API system also so you can use the apis

also uh you can get and post the details

from there this is the one of the other

feature that by photo registration

function you you just need to scan your

QR code and we will get an option to

take photo from our mobile and send to

enroll it with our system

so another option we have is employees

self login service and employees can

also log to our system and we will

provide they can login using their

employee code and they can set their

password and they can see the approvals

everything they can see so if they want

to send some request or something they

can uh request from the software itself

and they also have the mobile

application login they can use that also

and we have an overtime management

system as you all know I already

explained this A Levels we can set the A

Levels like ot1 ot2 uh so if and if the

time falls under the particular time uh

time limit it will set a Noy level one

uh like that we can set the different

kinds of different levels of levels this

also I explained before multiple

administrative privilege we can set the

privilege like you can set the group and

set the access to the particular mod

modules and assign to the particular

administrations schedule calendar view

uh we have an option to see the

schedules of the employees

here in schedule preview options you can

see here view by person uh just need to

select the employee you can see the

schedules uh which are all the schedules

from the calendar so it will be easy to

find out the schedule of the employee

whether if you assign before I appli for

see you can see here the business trip

and all uh this is the leave applied for

12th uh date uh so you can see all the

details here and if you assign a

temporary schedules or something you can

see that also here so about 30 coins of

reports that we are generating in our

system uh like you can export that by

using uh like in Excel format PDF format

and the CSP format you can export in any

format you want the next one is payroll

management we have the basic payroll

management you can uh calculate your

payroll by using this module these are

the integration system that we have that

we can integrate our system with the

third party systems like sap Oracle and

all you can uh integrate with all the

system we will provide the API also if

you want to degrate directly with the

database we will do the customizations

here for that you can contact to our

sales person I already explained that we

have a mobile application here you will

get all the options available in the

software you will it will be available

in the mobile also so it is very easy

for the employees to send request leave

request everything they can see the

approvals the leave is approved or not

they can see from the mobile itself and

they can punch from the outside also see

this kind of notification notifications

you will get from the mobile application

and mobile application you have an

option to change the schedules also uh

you can see all your schedules in the

mobile if you want to change the uh

schedules you can do it from the mobile

itself I already mentioned this ge

fencing punches uh you can set the

location and the radius of the location

so the particular employee can punch

within that area only these are the

specific ifications that we have in our

system I told you we already upgraded

our framework with the latest uh

versions like python we upgraded to

3.1 uh 3.11 and P we upgraded to 2.4 2

4.59 and Jango we are using uh 2. uh 41

these are the versions that we are using

this are the successful projects that we

already done so let's conclude this

session thank you for taking your time

time to learn about 9.5 we are confident

that this new release comes with the bit

resolve vulnerability issues and

additional features and uh it will be

great enhance your time and attendance

management experience