Define the Objective of Your Speech (Chapter One, Video 2: Speak in Public)
Summary
TLDRThis guide outlines key steps for preparing a presentation. Start by understanding who requested the presentation, their role, and your relationship with them. Then, ask critical questions: Who is the audience? How familiar are they with the topic? What are the presentation's logistics—face-to-face, remote, with or without slides? When is the presentation, and how long will it be? Lastly, why were you chosen to present? This approach helps structure content, adapt to the audience, and maintain engagement. A helpful tip: bridge the knowledge gap by listing what the audience knows before and what they should know after.
Takeaways
- 🧐 Understand the audience: Consider the relationship with the requester and the audience's role to tailor your presentation.
- 🗣️ Define your audience: Adapt your language and content based on the size and familiarity of your audience with the subject.
- 🔧 Adjust to the format: Prepare differently for face-to-face, remote, or online presentations, and consider the available equipment.
- ⏰ Be aware of timing: Know the presentation's date and duration to manage your content and preparation time effectively.
- 📝 Focus on the content: Keep your speech well-structured and relevant by focusing on the main points and avoiding unnecessary details.
- 💡 Know your purpose: Be clear on why you are giving the presentation and what you aim to achieve with your audience.
- 📋 Use the 5W1H approach: Answer the questions 'who,' 'how,' 'when,' 'what,' and 'why' to guide your presentation planning.
- 📝 Create an outline: Write down the information and ideas that stem from your answers to the 5W1H questions to form a draft outline.
- 📈 Bridge the knowledge gap: Use a 'before' and 'after' column strategy to determine what the audience knows and what you want them to learn.
- 🎯 Aim for retention: Ensure your presentation is designed to leave a lasting impression and key takeaways for the audience.
Q & A
Question 1: What is the first step to take when preparing a presentation?
-The first step is to ask yourself who has requested the presentation and what your relationship with them is.
Question 2: Why is it important to define your relationship with the person requesting the presentation?
-Defining the relationship helps you understand their expectations and adapt your presentation accordingly.
Question 3: What are the key questions you should answer when preparing a presentation?
-The key questions are: Who, How, When, What, and Why.
Question 4: How does the size of your audience affect your presentation style?
-The size of the audience influences how you express your content. You may need to adjust your communication style depending on whether you are speaking to a large or small group.
Question 5: How should you adapt your vocabulary for different audiences?
-You should adapt your vocabulary based on the audience's familiarity with the subject. For beginners, simplify your language; for experts, you can use more technical terms.
Question 6: Why is it important to understand the audience's background and knowledge level?
-Understanding the audience’s background prevents you from losing them with jargon or assumptions that they share your knowledge, helping you keep their attention.
Question 7: What factors should you consider regarding the format of the presentation?
-You need to consider whether the presentation will be face-to-face, remote, live, or pre-recorded, and what equipment, such as microphones or slides, will be available.
Question 8: How does the format of the presentation influence your body language and gestures?
-The format determines how you can use hand gestures and whether you can carry notes. For example, holding a handheld microphone limits gestures compared to a worn microphone.
Question 9: Why is it important to define the length of the presentation?
-Knowing the presentation length helps you plan your content accordingly and manage time efficiently during preparation and delivery.
Question 10: What is the purpose of identifying the 'why' behind your presentation?
-Understanding why you were asked to give the presentation helps you clarify your role, whether it's to inform, teach, or inspire the audience, and highlights why you are the best person for the job.
Question 11: What method is suggested for organizing your presentation content?
-A suggested method is to create three columns: 'Before,' listing what the audience knows before the presentation; 'After,' listing what you want them to know after; and 'Middle,' which outlines the content bridging the two.
Outlines
🎤 Presentation Preparation Strategy
The paragraph emphasizes the importance of understanding your audience and the context of your presentation before preparing it. It suggests asking yourself about the relationship with the person requesting the presentation and their role. It then outlines a series of questions to answer: who will be in the audience, how familiar they are with the subject, how the presentation will be delivered (face-to-face, remote, online, live, or pre-recorded), what equipment will be available, when and for how long the presentation will take place, what exactly will be discussed, and why you are the best person to give the presentation. These questions help in tailoring the content and delivery to the audience, ensuring relevance and maintaining their attention. The paragraph also advises creating a draft outline based on the answers to these questions, with a 'before' and 'after' column to bridge the knowledge gap between the audience's current understanding and the desired takeaways from the presentation.
Mindmap
Keywords
💡Presentation
💡Audience
💡Demographic
💡Equipment
💡Hand Gestures
💡Notes
💡Duration
💡Structure
💡Relevance
💡Expertise
💡Purpose
Highlights
First ask who has requested the presentation and what your relationship is with them.
Adapt your speech to your audience by considering their demographic and familiarity with the subject.
Always adjust vocabulary based on whether your audience is beginners or experts.
Assess the format: whether the presentation will be face-to-face, remote, live, or pre-recorded.
Prepare for the equipment: microphone, slides, projector, and control of the presentation.
Hand gestures will vary depending on whether you can carry notes or not.
Determine how long the presentation is to plan preparation time accordingly.
Make sure your content is well-structured to avoid irrelevant details.
Know why you were asked to give the presentation: are you the expert or sharing experience?
Establish whether the goal is to inform, teach, or inspire the audience.
Create two columns: before (what the audience knows) and after (what you want them to retain).
Bridge the before and after by building content in the middle of your presentation.
Understanding the audience's technical knowledge helps maintain their attention.
If the presentation is for beginners, avoid jargon to keep them engaged.
Use humor or personal qualities to bring life to your presentation.
Transcripts
when preparing your presentation the
first thing you should ask yourself is
who has requested that I give this
speech or presentation what is our
relationship and what is their role for
example are they your manager a
colleague or an acquaintance once you
have done that you need to get as many
answers as possible to the following
questions who how when what and why
answering these questions will allow you
to have a defined plan it will also make
it easier to adapt your speech to your
audience making your presentation as
relevant as possible will help you
maintain your audience's attention let's
start with the first question who who
are you going to be speaking to will it
be a group of 200 people 20 people or
five depending on the size of your
audience the way you express your
content will be different you should
also ask yourself how familiar is my
audience with the subject I'm going to
present are they beginners or experts
will you be speaking to a tech-savvy
crowd a roomful of managers or students
by determining the demographic you'll be
able to adjust your vocabulary
accordingly there's nothing worse than
attending a presentation where the
speaker assumes that the audience has
the exact same background and knowledge
as them inevitably you get lost in the
jargon lose your concentration and stop
listening to the speaker the second
question you to ask yourself is how how
will your presentation be made will it
be face to face remote or online live or
pre-recorded you must also consider what
equipment you will have at your disposal
will you have a microphone and if so
will it be worn or handheld also will
you be able to use slides for your
presentation will they be a projector
will a remote control be available or
will you have to get one depending on
these answers your hand gestures will
differ you'll also know if you have the
possibility of carrying notes the third
question is when when do I have to give
this presentation more importantly
long does the presentation have to be
will it be 2 hours 1 hour or 5 minutes
by defining the date and length of the
presentation you'll know how much time
you have to prepare yourself the next
question is what what are you going to
talk about exactly
it might sound obvious but it's
important to be able to prepare a
well-structured speech this means not
getting sidetracked on details that
aren't relevant finally the most
important question is why why have you
been asked to give this presentation
what makes you the best person for the
job are you an expert on the subject do
you have any experience to share maybe
you've got certain qualities that can
bring life to the presentation such as a
good sense of humor the point is you
need to know why you were there is it to
inform teach or inspire your audience
write all this information down your
ideas and plans will stem from the
answers to these questions it will also
serve as an outline for your draft
here's a trick for getting started make
two columns a before and an after
under the before column you can write
down everything you think your audience
will know before the presentation in the
after column know everything that you
want your audience to retain from your
presentation from here bridge the before
and after by creating a middle column
this will be the content of your
presentation try it out for yourself
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