Don't Trust Yourself (Use our systems)

Summary

In today’s fast-paced world full of distractions, relying on your memory alone is no longer effective. The speaker emphasizes the importance of systems and processes to stay organized and ensure follow-through. By using tools like Podio, tasks are tracked and follow-ups are automated, ensuring commitments are honored even when circumstances change. The key takeaway is to not trust yourself to remember everything, but instead to build and rely on organized systems to manage responsibilities and avoid missing important tasks.

Takeaways

• 😀 Don't rely solely on memory to manage work tasks; distractions can easily cause important tasks to be forgotten.
• 😀 As work becomes busier and more complex, using systems to stay organized is crucial.
• 😀 Teamwork and collaboration rely on everyone staying organized and following through on tasks.
• 😀 Using a system like Podio ensures that tasks and commitments are tracked and followed up on consistently.
• 😀 It's important to honor your word and commitments, even when circumstances change.
• 😀 Systems and processes are designed to help you avoid leaving tasks to chance.
• 😀 Organizing tasks in advance, such as setting reminders for tomorrow or in the future, can prevent oversights.
• 😀 Relying on systems rather than trying to remember everything leads to more reliable and efficient work.
• 😀 The unpredictability of work means that what seems manageable today might change tomorrow.
• 😀 Setting up reminders and tasks in Podio helps maintain a proactive approach to work management.
• 😀 Following through on tasks is easier and more reliable when using a system that holds you accountable.

Q & A

Why does the speaker emphasize not trusting oneself in terms of work?

The speaker emphasizes not trusting oneself because, in today's age, people have become busier and more distracted. Relying solely on memory and attention can lead to forgetfulness or missed tasks.

What is the core value mentioned in the script for staying organized in a team?

The core value mentioned is staying organized and ensuring follow-up tasks are remembered, whether it's tomorrow, a week, or even six months from now.

How does the speaker suggest handling tasks and follow-ups to stay organized?

The speaker suggests using systems and processes to stay organized. Specifically, they recommend using Podio, a task management tool, to track and schedule follow-up tasks.

What role does Podio play in the speaker's work process?

Podio is used to manage tasks and ensure that follow-ups are not forgotten. It helps the speaker track what needs to be done and when, reducing the risk of overlooking important actions.

What is the speaker's approach to dealing with changing circumstances in the workplace?

The speaker acknowledges that circumstances can change, and what is manageable today might not be the case tomorrow. To handle this, they rely on systems and processes to adapt to new situations without forgetting important tasks.

How does the speaker suggest ensuring that commitments are honored?

The speaker suggests that to honor commitments, it is important to follow the systems and processes in place, like using Podio for task tracking and follow-ups, to ensure that promises are kept even as circumstances change.

What does the speaker mean by 'follow through' in this context?

'Follow through' means taking action on commitments and tasks that have been planned, ensuring that what is promised today is executed when the time comes, regardless of future distractions.

Why does the speaker advocate for using systems and processes?

The speaker advocates for using systems and processes because they help mitigate the effects of forgetfulness or distraction. By following established methods, work remains organized, and commitments are met on time.

What is the speaker’s attitude toward handling distractions and busy work environments?

The speaker acknowledges that distractions and busy work environments can make it difficult to remember everything. Therefore, they emphasize the importance of having a reliable system in place to track and manage tasks.

What does the speaker say about remembering tasks when things are going smoothly?

The speaker points out that it's easy to remember tasks when everything is going smoothly, but circumstances can change. Therefore, relying on systems like Podio helps ensure tasks are remembered even when the situation becomes more hectic.