013 What does scope cover
Summary
TLDRThe video script focuses on the concept of project scope and the pivotal role of project managers and sponsors in defining it. It emphasizes the importance of identifying and managing gray areas where the project's boundaries may be unclear. The script also highlights the selection of a project manager, who must assess the feasibility of a project and is entitled to decline unrealistic projects to avoid resource wastage. The video promises to delve into feasibility studies in the next lesson.
Takeaways
- 🔍 The importance of scope in project management is highlighted, emphasizing the need for project managers to understand and define what is included in the project.
- 📝 Project sponsors require a clear understanding of the project scope to ensure all necessary elements are considered for the project's goal to be achieved.
- 🔥 The script introduces the concept of 'gray areas' in project scope, where team members may be uncertain if a particular task or decision falls within the project's boundaries.
- 🛠️ Decisions such as whether the showroom's heating should be electric or gas are within the project scope, while opinions from the local newspaper are not.
- 📅 The script raises the question of updating the showroom's details on the company website, indicating that determining who is responsible for such tasks can be part of defining project scope.
- 👥 The project team is composed of experts from various fields like production, IT, HR, and supply chain, and their expertise is crucial in defining the project scope.
- 🤝 The project manager and sponsor collaborate to predict potential gray areas and resolve uncertainties regarding the project scope.
- 🙅♂️ The project manager has the right to decline a project if they determine that the goals are unrealistic based on the information provided during initiation.
- 🏢 The example of a hotel construction project for a World Cup illustrates the project manager's role in assessing feasibility and making decisions that benefit the organization.
- 📊 Feasibility studies are mentioned as a tool that project sponsors use to assess the realism of a project, which will be discussed in more detail in a subsequent lesson.
- 👋 The script concludes with an invitation to the next lesson, indicating a series of teachings on project management.
Q & A
What is the role of a project manager in defining the scope of a project?
-A project manager is responsible for seeing the scope of things and going into great detail during the planning stage, ensuring that the project sponsor has a clear idea of everything involved in achieving the project goal.
Why is it important for a project sponsor to understand the scope of a project?
-Understanding the scope is crucial for a project sponsor to have a comprehensive view of what needs to be done, allowing them to make informed decisions and ensure the project meets its objectives.
What is considered to be within the scope of a project when deciding on heating options for a showroom?
-Choosing between electric or gas heating for the showroom is within the project scope as it directly affects the project's implementation and outcome.
Why is the local newspaper writing an opinion piece not part of the project scope?
-The local newspaper's opinion piece is external to the project and does not contribute to the project's direct goals or implementation, thus it is not part of the scope.
Is updating the showroom's details on the company website within the project scope or someone else's responsibility?
-It depends on the project's defined scope. If it is part of the project's communication or marketing strategy, then it is within the project scope; otherwise, it may be someone else's responsibility.
What is a 'gray area' in project management, and how does it affect a project?
-A 'gray area' refers to situations where the team may be unsure if a particular task or decision is part of the project scope. It can disrupt progress if not addressed, requiring clarification from the project sponsor or manager.
How can the expertise of a project team be utilized in defining the project scope?
-The project manager and sponsor can leverage the team's expertise from various departments like production, IT, HR, and supply chain to accurately define the scope and make informed decisions.
Can a project manager decline a project offer from stakeholders, and why?
-Yes, a project manager can decline an offer if they believe the project is unrealistic or unfeasible after scrutinizing the information gathered. This is to avoid wasting resources on a project that will not benefit the organization.
What is the significance of a feasibility study in assessing the realism of a project?
-A feasibility study is crucial for a project sponsor to assess whether a project is realistic by evaluating factors such as budget, time constraints, and the project's alignment with organizational goals.
How does a project manager demonstrate accountability in project management?
-A project manager demonstrates accountability by thoroughly reviewing project information, identifying unrealistic expectations, and making decisions that are in the best interest of the organization, even if it means declining a project.
What is an example of an alternative solution when a project is deemed unfeasible?
-An example given in the script is booking an already built hotel for the duration of a tournament instead of constructing a new one, when the construction timeline is not feasible.
Outlines
📋 Understanding Project Scope and Team Expertise
The paragraph emphasizes the importance of project scope definition and the role of project managers and sponsors in this process. It explains that project managers excel at detailing the scope during planning but that the sponsor needs a comprehensive understanding of the project's requirements. The paragraph uses examples to illustrate what is considered within scope, such as deciding on heating systems for a showroom, and what is not, like newspaper opinions on showrooms. It also addresses the concept of 'gray areas' where team members may be uncertain about the project's boundaries. The importance of the project team's expertise in defining the scope is highlighted, noting that team members can be sourced from various departments or outsourced. The paragraph also touches on the selection of the project manager, who has the responsibility to assess the project's feasibility and can decline the project if it's deemed unrealistic, as illustrated by the example of a hotel construction project for a World Cup.
Mindmap
Keywords
💡Scope
💡Project Manager
💡Project Sponsor
💡Planning Stage
💡Gray Area
💡Stakeholders
💡Feasibility Study
💡Accountability
💡Expertise
💡Initiation
💡Outsourcing
Highlights
Project managers excel at understanding and detailing the scope during the planning stage.
Project sponsors require a clear understanding of the project scope to achieve the goal.
Decisions such as heating type in the showroom are within project scope considerations.
External opinions like newspaper pieces are not part of the project scope.
Updating showroom details on the company website may or may not be within the project scope, depending on the project's definition.
Gray areas in project scope can disrupt progress and require clarification from the project sponsor and team.
The project sponsor works with the project team and manager to predict and confirm gray areas in the project scope.
The project team consists of experts from various departments such as production, IT, HR, and supply chain.
Project managers can outsource team members or utilize existing organizational resources.
Stakeholders select a project manager, but the project manager has the right to decline the offer based on feasibility.
Accountability in project management is a significant commitment, influencing a manager's decision to accept or decline a project.
Project managers assess project feasibility and can decline unrealistic projects to prevent resource wastage.
An example of declining a project is provided with the scenario of constructing a hotel for the World Cup in Finland.
Project sponsors assess project realism through feasibility studies, which will be discussed in the next lesson.
The importance of resource allocation and finding alternative solutions when a project is deemed infeasible is highlighted.
Booking an already built hotel as an alternative solution to constructing a new one is suggested in the transcript.
Transcripts
so remember we spoke about scope at the
beginning of the course
project managers are great at seeing the
scope of things
and they will go into great detail
during the planning stage
however at this point the project
sponsor will still need an idea of
everything that's involved in our
project
everything that needs to be done for our
goal to be achieved
but what exactly is part of our scope
should the heating in the showroom be
electric or gas
this question is within our scope should
the local newspaper write an opinion
piece on how showrooms are a thing of
the past
definitely not part of our scope
when should the showroom's details be
updated to the company website
is this within our scope or somebody
else's
it's not always clear where questions
may come up and disrupt progress
a so-called gray area where the team may
be unsure whether something is part of
the project
so the sponsor works with the project
team and the project manager
if they've been appointed to try and
predict where these gray areas may occur
and confirm any doubts
speaking of hiring the project team are
experts from production i.t resource and
development
hr supply chain etc the project manager
and sponsor use the team's expertise to
their advantage
especially when defining the scope they
can be outsourced by the project manager
or sponsor or
already be part of the organization
as for the project manager the
stakeholders choose one
but that project manager is not obliged
to say yes to their offer
accountability is a big commitment
therefore
any prospective project manager
scrutinizes the information gathered in
the initiation
they do not run from a challenge but
they will demonstrate if something is
unrealistic
say finland is hosting the world cup and
want to build a hotel for the players of
visiting countries next to the main
stadium
they have sufficient budget and the
business case has been approved
the project manager comes in and reviews
the information the sponsor has put
together
and concludes there is no way
construction can finish within the 12
months before the tournament starts
therefore he or she declines the project
this is the best outcome for everybody
as the organization knows not to waste
resources on a project that will serve
them no benefit
and instead finds other means to achieve
the desired goal
like booking an entire already built
hotel
for the duration of the tournament one
way a project sponsor will assess
whether a project is realistic
is through a feasibility study which we
will discuss
in the next lesson see you there
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