Agricultural Commodity Plant Import Permit (Plant Quarantine and JACRA Processing)
Summary
TLDRThis tutorial video script outlines the steps for obtaining an agricultural commodity plant import permit in JSWIP, regulated by the Plant Quarantine Branch and JACRA. It details the process from obtaining a JACRA import permit, submitting an application through JSOF, paying processing fees, to approval and printing of the permit. It also covers the procedure for calculating and paying customs duties upon arrival of goods, ensuring a comprehensive guide for traders to navigate the import process efficiently.
Takeaways
- 📜 The process involves obtaining a JACRA import permit as the first step for traders dealing with agricultural commodities regulated by the Plant Quarantine branch and JKR.
- 💻 Traders must use the JSOF system to prepare and submit their application, including uploading a copy of the JACRA import permit.
- 💰 After submission, traders are required to pay the processing fee for the plant import permit before the application can be processed.
- 🔍 Once paid, the application is assigned to an assessor at the Plant Quarantine branch for processing.
- 📝 Upon approval, traders can print the plant import permit, but the application status will still indicate 'paid' as the process is not yet finalized.
- 🚢 When goods arrive, traders must provide the invoice and related documents to JACRA for assessment and calculation of the cess to be paid on the imported item.
- 🔢 JACRA assessors will calculate the sales amount, and once this is done, the trader can pay the calculated cess.
- 📋 After the calculated sales amount is paid, the application status updates to 'finalized', and the information is transferred to the customs system.
- 🔑 The process involves two assessors and provides traders with two trade documents: the plant import permit and the release, available at different stages of the process.
- 📝 The video script provides a step-by-step guide on how to use the JSOF system for submitting applications, making payments, and managing the entire process from submission to final release.
Q & A
What is the initial requirement for a trader to begin the agricultural commodity planned import permit process in JSWIP?
-The initial requirement for a trader to begin the process is to have a JACRA import permit.
What system does the trader engage to prepare their application after obtaining the JACRA import permit?
-The trader engages the JSOF system to prepare their application.
What is the trader required to do after submitting their application in JSOF?
-After submission, the trader is required to pay the processing fee for the plant import permit that is displayed on the page during submission.
What happens to the application once the processing fee is paid?
-Once the application is paid for, it is automatically assigned to an assessor at the Plant Quarantine Branch for processing.
Can a trader print their planned import permit immediately after the application is approved?
-Yes, the trader can print the planned import permit even though the status on their application will still say 'paid' because the process is not finalized.
What is the trader's responsibility upon the arrival of goods into the country?
-The trader must provide the invoice and, if not a CIF invoice, contact JACRA to write the application to query and upload the invoice and bill of lading for the cess calculation.
How does JACRA calculate the cess to be paid on the imported item?
-JACRA calculates the cess to be paid on the imported item once the customer provides the necessary information such as the invoice.
What are the two trade documents that a trader gets access to during the process, and at which steps are they available?
-The two trade documents are the Plant Import Permit and the Release. The Plant Import Permit is available at step number four, and the Release is available at step number seven.
How does the trader ensure that the goods they are importing meet the requirements of the Plant Quarantine Branch?
-The trader uses the product search feature in JSOF to ensure that they are importing goods from a country authorized to import goods into the country.
What is the final step for a trader to complete the full processing of their application after the goods have arrived and the necessary documents have been uploaded?
-The final step is to make the payment for the calculated cess amount using the accounting feature in JSWIP, after which the application status will be updated to 'finalized'.
Outlines
📄 Agricultural Commodity Import Permit Process Overview
This paragraph outlines the process for obtaining an agricultural commodity import permit in JSWIP, focusing on commodities regulated by the Plant Quarantine Branch and JKR. It begins with the requirement of having a JKR import permit, followed by engaging the JSOF system to prepare and submit an application with the necessary documents. After submission, a processing fee must be paid before the application is processed. The application is then assigned to an assessor for approval, and upon approval, the trader can print the planned import permit. It is noted that the process is not finalized at this point, but the permit is usable for overseas transactions.
🔑 Steps for Preparing and Submitting a Permit Application
The paragraph details the steps a trader must follow to prepare and submit a permit application within the JSOF system. It starts with logging into the system and selecting the 'permit new' option. The trader must then fill out general information, including import details, process region, personal or company information, and contact details. The paragraph also covers identifying the exporting company, specifying the commodity, and entering details about the shipment such as the number of packages, weight, delivery terms, and supplier information. The final steps involve entering transshipment points if applicable, adding commodities to the application, and preparing to submit the application with the necessary attachments.
📋 Completing the Application Form and Attachments
This section explains how to complete the application form by identifying the commodity, specifying the process type, and entering the characteristics of the goods being imported. It also covers how to handle multiple commodities by using the 'add new' or 'duplicate' features. The paragraph emphasizes the importance of attaching mandatory documents, submitting the application, and paying the planned import processing fee. It also describes how to use the 'remove item' button to clear details from the page and the process of uploading supporting documents to meet the requirements of the application.
💳 Payment and Submission of the Permit Application
The paragraph describes the process of paying for the planned import permit and submitting the application. It explains that the trader must pay the processing fee before the application can be processed and transferred to an assessor for review. The trader is guided on how to pay for the application using the accounting feature in JSWIP and how to confirm the payment through a third-party payment gateway. After payment, the application status is updated to 'paid', and it is then ready for processing by the Plant Quarantine Branch.
🏢 Post-Submission and Application Approval Process
This paragraph discusses the steps that follow after the submission of the application, including the processing by the Plant Quarantine officer and the approval of the permit. It explains how the trader can check the status of their application and print the approved permit once it is available. The paragraph also covers the scenario where the trader needs to provide additional documents such as the invoice and bill of lading to JKR for the calculation of the cess to be paid on the imported item.
🔍 Responding to Queries and Uploading Supporting Documents
The paragraph explains the process of responding to queries from the JKR assessor regarding the uploaded documents. It details how to find out why the document was sent to query, how to upload the required supporting documents such as invoices and bills of lading, and how to validate the information. The trader is guided on how to check if the uploaded documents have been successfully added to the application and what to expect in terms of the application status after the documents have been processed.
📈 Payment of Assessed Cess and Finalizing the Application
This section outlines the steps for paying the assessed cess and finalizing the application. It describes how the trader can view the assessed amount on the fees page and make the payment using the accounting feature in JSWIP. After the payment is made, the application status updates to 'finalized', and the trader can print the finalized document. The paragraph also mentions the availability of the second document, the JKR import release, once the process is complete.
🎯 Completion of the Ginger Import Application Process
The final paragraph summarizes the completion of the ginger import application process using the agricultural commodity plant import process type in JSWIP. It confirms that all steps, including submission, payment, document upload, and finalization, have been successfully carried out, and all necessary documents are now attached to the trader's file.
Mindmap
Keywords
💡Agricultural Commodity
💡JKR Import Permit
💡JSOF System
💡Processing Fee
💡Assessor
💡Plant Import Permit
💡Invoice
💡CIF (Cost, Insurance, and Freight)
💡JACRA
💡Query
💡Finalize
Highlights
Introduction to the agricultural commodity planned import permit process in JSWIP.
Traders must have a JKR import permit to initiate the process.
Engaging JSOF system to prepare and submit the application with the JKR permit.
Payment of the plant import permit processing fee is required before application processing.
Application assignment to a Plan Quarantine Branch assessor upon payment.
Application approval leads to the ability to print the planned import permit, even if the process is not finalized.
Traders can print the permit from the item details page once approved.
Goods arrival requires providing an invoice and related documents to JKR for assessment.
JKR assessor calculates the cess to be paid on the imported item based on provided documents.
Traders can pay the calculated sales amount once the status updates to 'assessed'.
Finalizing the application updates its status and transfers information to the customs system.
Process involves two assessors and provides access to two trade documents: Plant Import Permit and Release.
Demonstration of the step-by-step process from application submission to final release in the training environment.
Registration steps for individuals and companies before using the JSOF system.
Filling out the general information page for the permit application, including process region and contact details.
Identifying the importing and exporting companies and entering their full addresses.
Entering commodity details such as product type, quantity, delivery terms, and supplier information.
Using the product search for compliance with Plan Quarantine Branch requirements.
Handling transshipment points and adding commodities to the application.
Managing attachments by uploading mandatory documents and submitting the application.
Paying the planned import processing fee through the accounting feature in JSwift.
Checking the application status and printing the approved permit.
Responding to queries by uploading required supporting documents such as invoices and bills of lading.
Completing the process by paying the assessed cess and finalizing the application.
Transcripts
welcome to another jsf tutorial
in this session we will be looking at
the agricultural commodity planned
import permit
now this procedure or this process type
in jswip
looks at
commodities that are regulated by both
the plan quarantine
branch
and
jkr
now
the first step in the process
indicates
that the trader must first have
a jkr import permit in order to begin
the process
so the first step
is the trader which is to use this
process type they must first having an
a jacra import permit
now once they've obtained this
document
the next step is that they will engage
the jsof system to prepare their
application
the trader will prepare the application
and upload a copy of the
jkr import permit to the application
prior to submission
the third step is that after submission
is done
the trader is required to pay the
processing fee
for the plant import permit that would
have been displayed on the page
when they were submitting the
application
now this
payment of the planned import
permit processing fee
must be done
prior to the application being processed
now
once the application is paid for it is
automatically assigned to an assessor at
plan quarantine branch
now the assessor will go ahead and
process the application
and once the application is approved
then
the
trader is able to print
the
planned import permit now please note
that at this point the status on the
traders application
will still say paid because the process
is not finalized
however they are able to print their
plant import permit so that they can
have it
in order to
request or to get the goods overseas
so the trader can go to the item details
page and once they see the option to
print on that page it will indicate that
this application has been approved by
the planned
quarantine
assessor
now once the goods arrive into the
country at that time
the trader must provide the invoice
and and be related if it's not a cif
invoice
to jacob now this is done by contacting
jacra and asking them to wrote the
application to query if it's not already
inquiry
and uploading the invoice and bill a
lead if required so that the cess can be
calculated
now if even if prior to the goods
arriving you have this information you
can also request that the document be
sent to query and upload the supporting
documents
jacob cannot
work what work all this says or
calculate the ces to be paid on the
imported item unless the customers
provide the information once available
now the jquery assessor will calculate
assess enter the sales amount
then at that time the trader
will see on their page
the
status being updated to assessed
with the status no scene assessed
then the trader can go ahead and pay the
calculated sales amount
once the calculated sales is paid
then the status of the application will
go to finalized
what will also happen is that the
information will be transferred to the
custom system which is a secure
now this process would
have two assessors approving
and also give the trader access to two
trade documents
which would be
the plant import permit
and the release
both will be available at different
points in the process
the first one
at step number four
and the last one
at step number seven
now we will be demonstrating
using this training environment the
step-by-step
um
process
from the submission of the application
to the final release
so this video will look at this entire
process being um captured in one thing
let's continue
with actually preparing an application
now the trader must first be logged in
you would have already gone through your
registration steps
registering as an individual if you have
a company that you're affiliated with
you have registered your company you
assume that all that has already been
done
you're now logged onto the system and
you're ready to prepare your
permit application
your first step you select the option
permit
new
the first page that will appear is the
general information page you select the
option import once you have selected the
option for import
then the next step from there is to
complete the page because we are doing
an import process
the process region
the process region refers to the
government office where it is located
that will be processing this application
and in this case it is kingston
now the next step is that you will
either select the option personal
if it is that you're doing an
application for yourself
or
if it is that you're representing a
company
the information will be automatically
populated in the in the slots available
for persons who are associated with
multiple companies then you will just be
required to select which companies that
you're representing in this application
we will continue
contact name number
email address so just enter your contact
details now your contact details this
will
advise
the
government agency
as to the
person
to contact
if it is that there's an issue with this
application
right and again if it is that
now we see another option to select
now this is only available if you are an
agent for another company then the
system will allow you to select if you
are doing the application for someone
else if you are not an agent for any
company it will autofill
the remaining boxes
now the next step is to identify
who the import the exporting company is
so we're going to enter the details for
our exporting company
and please note that you must enter the
full
address for the company
when you're doing this application
we go to the next page
our process type
we are doing the process type
agricultural commodity plant import
permit now that is for the procedures
that are regulated by both plan
quarantine
and jacra
the next step is
to identify the commodity in this case
we are going to be doing ginger
so we click
use our product search because we are
also
submitting an application that must meet
the requirements for the plan quarantine
branch
for those persons who are familiar with
the procedure for planned quarantine
you'd be you'd have seen this box
already
okay
so it ensures that you're importing
goods from a country
that is authorized to import goods into
the country so that is where we use the
product search rather than just using
the general search
so number of packages
and if we know um how it will be
packaged to ship then we can enter
that information if not you enter pieces
or packages
and that will work as well
but if you do know
right
you can enter the packages
other than that you would enter the
number of pieces
the quantity which is the weight it's
asking for in kilogram you go ahead
and you enter
the
relevant amount
delivery terms you enter the delivery
terms how will it be deliver what's the
arrangement between you and the seller
and then the appropriate values you will
enter it
here
is on the cost
if if the value is a cif value then you
would select accordingly
in nice scenario i'm using free onboard
or fob
the supplier who is it that you're
buying these goods from
you would enter the supplier details
the address
but if it is the same you would just
continue to write the same details in
again
you select the country full
address our next step if you notice some
of the information was auto filled for
us
whatever is missing then we will ensure
that we enter that details contract
export it is it the same as the country
of origin no we we're getting the goods
in coming in to us from the united
states
next step port of loading we're in the
us where the goods be loaded we see in
miami
good characteristics then you select if
applicable if not applicable you
identify
port of entry
it's coming into kingston so we're
filling in all the boxes that are
missing
place of origin we enter whichever place
it is in that country of origin
once you're aware you enter that details
enter the details in
the next step is a challenge point now
please note if the goods will have to
stop
at any country prior to coming to
jamaica you must identify this
in my scenario the goods will not stop
so i don't need to but then if it is
that the goods will stop before reaching
jamaica you enter the country and the
location within that country where the
goods will be loaded from
and then you can click add chance
shipment to add multiples if there is
more than one location that you need to
enter if there are no transshipment
points then you select the option add
commodity please note that you must
select the option add commodities for
the goods to be added to the page so we
click add commodity to add the goods to
the page
now please note that
we begin
we if it's one item then you submit the
application if it is more than one then
you can use the option add new
and a similar page will appear
and you'll go through the same steps of
completing the form and adding commodity
and you do that until you're finished
there's also the duplicate feature say
for instance that you have a second
commodity that you wish to enter
right so we click subfloor
sees we want to enter so we can click
duplicate
what duplicate does is that it will
replicate
the
existing line and allow you to edit
so i'm just going to do that scenario
for you
so say for instance we are doing
safflower seeds
click search
or if you're like sunflower seeds
so you enter those
when you're
you have entered
the information let's look for the seeds
say it's coming from
it's one
the original country was
canada and then you go ahead and you
would edit whatever needs to be edited
right say this is 500
and this is
10 000
and you would just edit if needed if you
realize that the duplicate function
will allow you to make changes then you
would need to go
on
the other page
and view
to make sure that in your place of
origin
you would just update that whatever
needs to be updated and when you're
through you save changes
so that is if you are using the
duplicate function
if you are not using and then you close
if you are not using the duplicate
function you click add new
and then you complete the page that what
i showed you earlier
in my scenario i'm submitting one item
we have buttons here i showed you not
too long the duplicate button
i showed you the edit button how to
click on it to make changes just now
and then now i'm going to show you the
third button on the item details page
which is to remove our item
the remove item button allows you to
clear the details for the p from the
page say for instance that you want to
remove it all together so you can add
items
using add new or duplicate you can edit
the boxes you can remove you on the item
details page that is how these boxes
work
let's go to the next page
the next page asks for attachment
at the top of the page
you will see all the mandatory
attachments being displayed if there are
any
you must ensure that when you go to your
document type that you're selecting
the
description
or the document type that matches
what is being requested
you make sure that it is the same thing
and then you would have had it saved to
your computer from before you click
upload
and once you click upload then you go
ahead
and upload
your supporting documents
and you click open
it's added to the to the it's uploaded
then you click to add
now you have all your documents that are
mandatory being added
the next step is to
submit your application
so you go to next
it will say verification successful you
click ok
now if you notice it's the planned
import permit fee that you're looking at
that requires payment
so we're going to go ahead now and
submit our application
and we must remember that you must pay
the planned import
processing fee before the application
will be processed so you click submit
this is your reference number
you can now
visit the
tutorial video that tells how to make a
online payment on jswift once you go in
and you make the payment then
the application would be submitted
to the
it will be updated to say paid it would
also be transferred to an
assessor a plan quarantined for
processing
please remember it will not be processed
unless it is paid
now to pay for the application
the trader will go to a accounting
payment order new
you will select the company that you
represent
document type is permit
click search
to show you all the permit that you have
awaiting processing
we're doing application 178
you click to add
when you click it will remove the
details from the page you close
once you scroll you'll notice that the
application is now on the page
you select payment type
which is e-payment
and then you click pay no
when you click pay now the system will
say that it will direct you to a to a
third party payment gateway
you click yes
and then after which you'd be
required to confirm the payment then
enter your payment
details now you can go ahead
prepare your application
pay for your application
and then await processing
by plant quarantine branch
now
what are the steps that we
went through earlier
we
went through
these steps earlier
we submitted our jsif application and
uploaded
our supporting document which is our
jacra import permit
we went ahead and we paid for
our plan quarantine processing
right by paying the plant quarantine
processing fee
we are weighted processing
so once we made the payment then the
plan quarantine officer would be
processing the application here we see
and it also says once it is approved
then you will see
your permit
available for printing so we're not the
third step
let's look at
what the approved permit will look like
in order for the trader to view they
approve the permit they must first
search
select the command type which is permit
they can always go ahead and
search directly for that item or they
can do a general search
application 178 research
the status is saying paid because we had
paid for it earlier
now we are checking to see whether or
not our application
was
approved by a plan quarantine branch
because if it was approved then we
should be able to print or plan to
import permit so we click view
now the print button for the permit is
located under item details page so you
can either select next to go to the item
details page or you can click the word
item details and it will take you to the
page
if it was approved you will see a button
that says
print all
you click the print all button
and it will download a copy of your
permit for you to view now i'm using
chrome so my
pdf document is downloaded to the bottom
left of my screen for other persons
using different browsers you may have a
pop-up or something else that will
indicate that the document is available
for you to view
so i will click open
and here i have
my permit
available
right here we go
this is my permit
from plant quarantine branch
now i will use this permit
to
as an indication that these goods can
come into the country right
i still have another step
but for now
i will go ahead i'll source
the goods
import them into jamaica
and once i have
my final invoice
available
once i have my invoice available
if it's a cif invoice well that's good
if it is not a civ invoice i need
mobility as well with my values on it so
that the daca assessor can go ahead and
calculate
my says
at any time it is available you will
contact jacra and ask them to wrote the
application to query so that you can go
ahead and upload your supporting
documents
now let's revisit our process flow
we
submitted our application
we paid the processing fee for plan
quarantine
or application was approved
now the goods are here or we have all
our information we contacted
jacob we asked them
for our application if they could send
it to query so that we can upload the
relevant supporting documents
or j cross sent it to query whichever
came first
requesting the supporting documents
right
so say for instance jaker had sent the
application to query
because they will need the invoice to
calculate the assess
the
trader
while
looking at their documents
they will notice that
it is indeed a requirement that
they upload the required documents so
they revisit the application
to see if the application was indeed
sent to query
so they go to search
document type is permit
again we look
2022 per we're still in the same
application
178 and research
now if you notice the status of the
application is seen on the query
we need to respond to the query but we
need to first find out what it is that
has caused this document to be sent to
query
so we go now to the query option let's
find out why the document was sent to
query
we go to query and we select find
this is how you will get the query
instructions so we click find
it's application 1
78
you search along the page for
application 178
and then now we're going to view
to see what the instruction is so we are
seeing that the jquery assessor said
please upload the required supporting
invoice and billa laden
now even though you see a reply option
please note
that
you
will have to upload the supporting
document on the application itself so
what you will need to do you can either
go back to the search and find it
or
you can go search and
find the application so that you can
enter the message
sorry enter the
response to the message that was given
and what was that let's click back on
the tab that says query message
please upload the require supporting
invoice and biller leading
so we go back to
the search
go to query response
now
attachments
are uploaded on the attachment tab
so we upload documents on the attachment
tab you can click next there is
attachment tab
or you can select the option
attachment
and at this time now you're going to be
selecting add new
select the option for your commercial
invoice
and if it is a cif invoice
you go ahead
you click upload document
and again you search along your saved
files
select a supporting document
click to add attachment and if you had
also if it wasn't a cif invoice and you
need your billion
you go ahead you love lading
you click to upload supporting documents
again
supporting documents
you click to add
now all your documents are uploaded you
click next
okay
it's just reflecting the fee you already
paid that validate
you must select the validate option for
the information to be added to the page
okay
now let's clear
all the tabs
and let's
look to see if the
information that we uploaded
was actually sent now how do we do this
to verify whether or not the update was
made you click search
document type
permit
you go back to the application
and once you click on that application
you will notice that the status has gone
back to paid now this is your first
indication that whatever
you uploaded or you changed was done
successfully because the query option is
still is no longer on the application
you can also view
go to the attachment page and you will
see that your attachments are there
now what you will do from here on is
wait to see
whether or not there are any other
concerns regarding your application
and
what also what the cis calculation to
the moon will be
now
the last step that we did was to upload
our supporting documents
once we have uploaded the supporting
documents we await processing which
would have been
or step number five
at this step
no
jacra would
work out what or says should be
update the application with the ses
amount
and then the trader is now required to
pay
that amount
let's go back to the application the
trader would then go and log into the
system
after they log into the system
then the trader would be able to
see the status of their application
again we go to search
document type
click
search
now once the jk assessor
has completed their assessment
the status on the application will say
assessed
once the status says assessed
the applicant cannot view to see what
the calculated says amount is
now that information can be viewed on
the fees page and again you can
click next until you reach the fees page
or you consider the option fees
once you have a selected option fees
then you will see
the amount that is due for payment
being displayed on the page which would
be the jacra import says
the trader would then go ahead
and make the payment that is outstanding
which is the jacra import says
this is done using the
accounting feature in jswift so you can
go ahead and now make the payment
to make the payment you go accounting
payment order new this is to make our
online payment
manufacturer
permit
search
we're looking for application
178 and the outstanding amount on that
application is 13 500.
you click to add
close that page
then we proceed to
e-payment
and pay no
and again the system will indicate
that you are
being redirected to a third-party
gateway
and you can again go ahead
and
confirm the payment and enter
your
credit card or debit card
details which is a visa debit card can i
say credit card details
to make payment
on the application
right so you go ahead
make the payment
once the payment is
completed then your application will
automatically go to finalize so now that
the payment is finalized let's look at
the status of the application being
updated we click search
permit
reference
quick search
our black application status is saying
finalize
we click view
our application
is now
fully processed
we also have our print option available
and when you
go to the print you will have
your finalized document
being available
all right so before it was your
release
i know you have a second document which
is your jaco import release
and the amount of money that you had
paid for
your sys
and prior to that you'd have had your
plant import permit
so all your documents are now attached
to your file
no
good job you have completed
your full processing
of your
ginger
application public plant quarantine
and jacra using the agricultural
commodity plant import process type
in jswift
now go ahead
and complete your application process
you
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