Airtable Pricing Tiers Explained 🤔 What's New in 2025?

Summary

In this video, Gareth from Gap Consulting breaks down Airtable's pricing structure as of mid-2025, offering a comprehensive guide for users to understand the charges and plan options. He explores the limitations of the free plan and compares it with paid plans like Team and Business, emphasizing key features such as the number of records, automations, and attachment space. Gareth also covers collaborative options, AI add-ons, and the potential for double charges across multiple accounts, helping businesses make informed decisions about their Airtable subscriptions.

Takeaways

• 😀 AirTable offers a free plan that provides basic features to get started but is limited in terms of data storage and collaboration capabilities.
• 😀 The free plan allows unlimited bases (databases) but limits you to 1,000 records per base, which may be insufficient for larger-scale business solutions.
• 😀 Paid plans, such as the Team plan at $24/month per seat, offer much higher limits, such as 50,000 records per base, which is suitable for small to medium-sized teams.
• 😀 Record limits apply per base, not per table. This means the total record count across all tables in a base counts toward the limit.
• 😀 The free plan allows sharing with only 5 users, while paid plans enable unlimited sharing, but each new user added incurs a per-seat cost.
• 😀 AirTable’s automation runs are capped at 100 on the free plan but rise to 25,000 on the Team plan and 100,000 on the Business plan.
• 😀 Attachment space on the free plan is limited to 1GB, but it increases to 20GB on the Team plan and 100GB on the Business plan, with up to 1,000GB available on the Enterprise plan.
• 😀 You can work around AirTable’s attachment space limit by integrating third-party storage solutions like Google Drive, Dropbox, or Box to store files externally.
• 😀 The Business plan costs $54/month per user and provides advanced features like more automation runs and larger attachment space.
• 😀 The Enterprise plan offers additional customization and higher storage, including options like 1,000GB of attachment space and AirTable AI capabilities for a per-user additional charge.
• 😀 AirTable pricing is structured on a per-user basis, so costs can accumulate if you are added to multiple workspaces or projects across different plans, leading to potential double charges.

Q & A

What is the main purpose of the video?

The main purpose of the video is to explain Air Table's current pricing structure as of mid-2025, helping users understand their billing and select the appropriate plan for their business.

What is a 'base' in Air Table?

A 'base' in Air Table refers to a solution or a database that you build within the platform. It functions as the main container for your data and organization in Air Table.

What is the limitation of the free plan in Air Table regarding records?

The free plan allows for up to 1,000 records per base. This limitation makes it difficult to scale for larger businesses or more complex solutions.

What is the difference between a 'workspace' and a 'base' in Air Table?

A 'workspace' is like a folder for your bases, or databases, in Air Table. It houses all your bases and allows you to manage access and permissions. A 'base' is a single solution or database within the workspace.

How does Air Table count automation runs?

Air Table counts automation runs based on how many times an automation is triggered, rather than by the number of actions within the automation. The free plan allows up to 100 automation runs, while the team plan offers 25,000 and the business plan offers up to 100,000.

What are some of the limitations of the free plan regarding attachment space?

The free plan allows only 1 GB of attachment space. This can be insufficient if you need to store large files or manage a high volume of attachments. Higher-tier plans offer 20 GB (team plan) and 100 GB (business plan).

What is the cost of the team and business plans in Air Table?

The team plan costs $24 per user per month, while the business plan costs $54 per user per month if billed monthly. Discounts are available for annual billing.

Can you invite unlimited people to collaborate on your Air Table solutions without incurring additional charges?

Yes, you can share read-only access to an unlimited number of people without incurring charges. However, if you grant editor, commenter, or creator access, you'll incur charges for each user.

What is the purpose of the 'portal' add-on in Air Table?

The portal add-on allows you to share an interface externally with users who are not part of your organization. It is more cost-effective than adding users to the internal workspace, as the cost per portal user is significantly lower.

What is the issue with being added to multiple workspaces in Air Table, as mentioned in the video?

Being added to multiple workspaces can lead to double charges for the same user. For example, if a consultant is added to multiple client workspaces, they could incur multiple charges for the same user access across different plans.